Site work for a water / sewer project in Batavia, New York. Conceptual plans call for site work for a water / sewer project.

City of Batavia Genesee County Community Development Block Grant Program 2022 CDBG Infrastructure Grant Award GRANT ADMINISTRATION The City of Batavia is issuing a Request for Proposals from qualified consultants/firms pursuant to federal procurement standards (24 CFR 85) and New York State Office of Homes & Community Renewal (NYSHCR) procurement guide. The City has received a grant award in the amount of $1,000,000 from the FY 2022 Community Development Block Grant (CDBG) funds for public infrastructure. The Grant funds will be used to replace 4" and 6" lines on Jackson Street with a new 8" water main. The project will include the design, bid and construction of a water system improvement project that includes the replacement of the two existing lines a 4" line from Ellicott to South Jackson on the western side of Jackson Street along with a 6" line under the sidewalk between Watson and South Jackson on the Western side of the road. The City will eliminate the 4" water main that was original to the street, and eliminate a circa. 1960's 6" water main and transfer all services over to a new 8" water main. The replacement of the line will meet all standards of fire protection, tie all services and fire hydrants to meet current 10 State Standard (GLUMR). The project will encompass approximately 2,250 linear feet of water line replacement. 58 service connections, 10 inter- connections, installations of 6 fire hydrants and new valves at each interconnection plus two 8" line valves. The project will also address elimination of lead water services if encountered and a TAP grant for road rehabilitation will be pursued as well. The consultant shall initiate and implement the approved FY 2022 Community Development Block Grant (CDBG) funds awarded to the City of Batavia. The individual or firm selected will undertake the following administration and program delivery services: Initial program organization and project implementation plans; 1. Environmental reviews and other activities required to satisfy grant conditions; 2. Program management and oversight; 3. Advise on the establishment of required books, records and accounts for financial record keeping; 4. Program and project record keeping; 5. Assistance with labor standards, fair housing, MWBE and Section 3 requirements; 6. Assistance with procurement, selection and award of contracts for construction and professional services; 7. Develop program guidelines and eligibility for assistance depending on the nature of the programs; 8. Provide advisory assistance on program regulations and project implementation; 9. Prepare semi-annual reports and annual performance reports; 10. Provide and/or arrange for program delivery services as appropriate; 11. Provide guidance on lead-based paint regulations; 12. Other planning and community development activities and documents as may be required to implement the City programs. 13. SELECTION PROCESS AND CRITERIA The Consultant for this project will be selected according to the "competitive negotiation" method detailed in Section 85.36 of the Uniform Administrative Requirements (24 CFR Part 85) which governs procurement standards applicable to federally assisted projects. This Request for Proposals is not a Request for Qualifications; therefore, the consultant that would best serve the interests of the City will be selected using cost as one criterion. Cost is not the only factor in the selection of the consultant. In evaluation of the proposals, the City shall give the following evaluation factors the following weight or relative importance in the selection process. 1. The overall capacity of the consultant or firm and the range of 40% Services and experience with similar projects, specifically CDBG 2. The technical skills and experience of the designated project manager 40% And individuals assigned to the project. 3. Cost of consultant or firm services. 10% 4. References 10% TOTAL 100% Subsequent to reviewing and evaluation of competitive proposals, the City may, at its sole discretion, choose to interview some or all firms responding prior to final consultant or firm selection or may reject any or all proposals at its option. Consultants or Firms will be selected based upon the responsible firm whose proposal is most advantageous to and would best serve the interests of the City with price and the above factors considered. The City anticipates a fixed price contract that relates the level of payment to project completion milestones, or levels of achievement. The City reserves the right to select, not to select, or to re-advertise for proposals. SUBMISSION REQUIREMENTS Interested Parties Should Submit A Written Proposal To Include, The Following With A 10 Page Limit: 1. An overall description of the consultant's or firm's business, including history, management and capacity; 2. Specific qualifications of the consultant or firm regarding the scope of services described above, including experience and knowledge of the planning and grant programs being addressed and with similar projects and citation of appropriate references; 3. Resume(s) if personnel who will provide the services; 4. List of CDBG programs that have been administered by the consultant; 5. The overall approach the consultant will take in providing services; 6. Reference, including names, addresses, and telephone numbers from at least three current or former clients, and; 7. Total cost for grant administration. Professional service firms, individuals, or teams that include NYS Certified MBE or WBE firms or individuals and Section 3 businesses are strongly encouraged to submit proposals in the response to the RFP. Questions regarding this RFP may be directed to: Brett Frank DPW Director One City Centre Batavia, NY 14020 The method of contractor selection has not been determined at this time.