The intent and purpose of this Request for Bids is to solicit bids from interested parties seeking to be responsible for cutting, baling, and removing hay from designated areas of the Minot International Airport property beginning May 1, 2022 and ending May 1, 2023. The agreement may be extended on an annual basis for up to three (3) years upon mutual agreement of the terms between both parties by March 1 of each year. SCOPE OF WORK The contract will be for cutting, baling, and removing hay from designated areas of airport property. The designated areas equate to approximately 700 acres; a figure has been included for reference. The winning bidder will be responsible for complying with all applicable airfield regulations including access control, security badge training for all personnel pending successful background check results, coordination with Airport Operations and Air Traffic Control as necessary, and compliance with the airports Wildlife Hazard Management Plan (WHMP) (a copy of which is available, upon request, from the Airport Operations Manager). Along other things, the airports WHMP recommends: hay cutting be done prior to seed production; hay not be stored on the airfield and thus be moved to perimeter fence lines and removed off premise after baling; all existing alfalfa crop be naturally diminished and converted to grass over time; manage airfield vegetation and agricultural activity in a manner that poses the least amount of wildlife attractants. If the haying contractor wishes to seed with an approved grass, such seeding will be done at the contractors sole expense and only with the written pre-approval of the Airport Operations Manager. The successful bidder will be required to provide a series of bale counts and weigh slips for hay removed from the airfield; certified scales must be used for weighing. Weigh slips and bale counts must be provided to the airport in advance of payment. Payment will be made within 30 days after final bale removal for the season and will only be accepted if corresponding counts and slips are received. Airport Operations reserves to right to perform independent bale counts and weighing. Due to the ongoing storm water and drainage project and other projects, the land available for haying may change as the projects progress. The bid price shall be expressed in dollars per ton. The bid price per ton shall remain the same for any second or repeated cuttings made at any point during the contract. Successful bidder will be required to complete a badge application and criminal history background check needed for badge issuance; associated fees will be at the bidders own cost. Successful bidder will also be required to maintain proper and sufficient insurance to indemnify the City of Minot/Minot International Airport from any injury or damages which may arise out of successful bidders operation and performance per the scope of work outlined above. The City of Minot reserves the right to extend the Request for Bids submittal date for any reason. The City of Minot reserves the right, at any time, to reject any and all submittals, make requests for new RFBs, and to accept any submittal and make award of a contract that is deemed to be in the best interest of the City of Minot and the Minot International Airport.
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