This is a service / maintenance or supply contract in Port Arthur, Texas. Contact the soliciting agency for additional information.

The City of Port Arthur (City) is seeking a response to the Request for Proposals (RFP) from qualified firms for Debris Monitoring Services in the event of a man-made or naturally occurring disaster such as hazardous materials incidents, hurricanes, or other similar emergencies and disasters. Monitoring debris removal operations requires comprehensive observation and documentation by the Public Assistance applicant of debris removal work performed from the point of debris collection to final disposal. Monitoring debris removal work involves constant observation of crews to ensure that workers are performing eligible work in accordance with Public Assistance guidelines, and helps to verify compliance with all applicable Federal, State, and local regulations. The Contractor is expected to be highly knowledgeable in Federal Emergency Management Agency (FEMA) regulations, guidelines and operating policies. 1. The Contractor shall perform all services in a professional and workmanlike manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality of workmanship will be acceptable. Services, equipment, and/or workmanship not conforming to the intent of the awarded contract or meeting the approval of the City may be rejected. Replacements and/or rework, as required, will be accomplished at no additional cost to the City. 2. Contractor shall bear all of its own operating costs. 3. Contractor shall be responsible for knowledge of and compliance with all federal, state and local laws, rules, practices and regulations. Provide City with updates of State and Federal rules and policies relating to disaster.4. The Contractor will serve to advise and support the City through a disaster recovery effort. The Contractor will also assist the City in disaster debris planning as directed by the City. 5. The specific responsibilities and duties of individual debris monitors in the field are the same for both force account and contracted debris monitoring operations. They are: A. Report issues to their direct supervisor which require action (such as safety concerns, contractor noncompliance and equipment use) B. Accurately measure and certify truck capacities (recertify on a regular basis) C. Properly and accurately complete and physically control load tickets (in tower and field) D. Ensure that trucks are accurately credited for their load E. Ensure that trucks are not artificially loaded (ex: debris is wetted, debris is fluffed--not compacted) F. Validate hazardous trees, including hangers, leaners, and stumps G. Ensure that hazardous wastes are not mixed in loads H. Ensure that all debris is removed from trucks at Debris Management Sites (DMS) I. Report if improper equipment is mobilized and used J. Report if contractor personnel safety standards are not followed K. Report if general public safety standards are not followed L. Report if completion schedules are not on target M. Ensure that only debris specified in the contract is collected (and is identified as eligible or ineligible) N. Assure that force account labor and/or debris contractor work is within the assigned scope of work O. Monitor site development and restoration of DMSs P. Report to supervisor if debris removal work does not comply with all local ordinances as well as State and Federal regulations (i.e., proper disposal of hazardous wastes) Q. Record the types of equipment used (Time & Materials contract) R. Record the hours equipment was used, include downtime of each piece of equipment by day (Time & Materials contract) S. Assist City with disaster debris management planning as requested. Examples of this work may include, but are not limited to: updating the City's Disaster Debris Management Plan, developing a detailed scope of work for debris collection contract activities, selecting potential locations for use of DMSs and provides training to City. T. Provide forms, databases, etc. for tracking field activities, submitting invoices to FEMA, etc. in formats approved by City. Review forms and databases with City annually. 6. Applicant debris monitoring responsibilities may include tracking performance measures used to assess the progress of debris removal operations in the field. Specific debris contract performance measures may include: A. Percentage completion tracking B. Adherence to contract time schedules C. Adherence to contract cost schedules Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. The contract will expire on December 31, 2023 and has the option to renew for two additional one year periods.