The City of Akron intends to purchase the subject services from the lowest and best responsible bidder or bidders (each, a "supplier") in accordance with the conditions and specifications contained or referenced in this Invitation to Bid. The City will retain the right to terminate any agreement regarding the purchase of the services for any reason upon 30 days' notice. Any questions about the meaning and intent of this invitation to bid and the specifications must be submitted via Bonfire Q&A no later than five business days before the Bid submission deadline. Interpretations, clarifications or any addenda deemed necessary by the City will be posted The service delivered under this bid shall remain the property of the supplier and not be paid for until a physical inspection is made, and thereafter accepted to the satisfaction of the City. Alternate quotes or deviations from the specifications must be identified as an alternate quote or deviation from the specification. You must note in writing any exceptions to the conditions of this bid. Exceptions to Bid Conditions will be attached to the bid. If no exceptions are stated, it will be understood that all general and specific conditions will be met, without exception. No exceptions to the terms included in the City's form of purchase order will be allowed and the City will not recognize any substitute terms and conditions contained in your Bid. Your Bid shall be considered an offer, which offer shall be deemed accepted upon the issuance of a purchase order. In case of a default on the part of the supplier after such acceptance, the City may take such action as it deems appropriate including legal action for damages or specific performance. Guarantee completion per your bid. Desired completion time is per City of Akron specifications. Late performance will subject the supplier with the damages and/or penalties contained in the specifications. Purchaser reserves the right to cancel such contracts or any part thereof, without obligations if completion is not made at the time(s) specified on your bid form. Each bidder must return a completed IRS Form W-9 (Request for Taxpayer Identification Number and Certification). Time extensions for submitting this form are allowable on request. To the fullest extent allowed by law, the supplier agrees, by accepting the City's purchase order, to indemnify, defend, and hold the City, its officials and employees, harmless from any and all claims, damages, losses, claims of loss, causes of action, penalties, settlements, liabilities and expenses of any kind, including, but not limited to attorney' s fees or claims of damages arising out of the acts or omissions of the supplier, its officers, employees and subcontractors of any tier used in connection with providing the services. All bidders will comply with all Federal, state and local laws relative to conducting business in the City of Akron, but not limited to, licensing, labor and health laws. City law supersedes state laws where defined in City charter and codes. Contractor's labor is involved in the project, so the following will be required from the successful bidder at its own expense: (a) Workman's Compensation Certificate, (b) General Liability Insurance Certificate naming the City as Additional Insured (Bodily injury and property damage combined single limit at $2,000,000 each occurrence and $2,000,000 aggregate), (c) Auto Liability Insurance certificate naming the City as Additional Insured (Bodily injury and property damage combined single limit at $2,000,000 each occurrence and $2,000,000 aggregate). Upon request, contractor shall submit copies of its insurance policies. All insurance policies and endorsements must meet the approval of the City of Akron Law Director. Should the award of these services be split amongst bidders so that a supplier's award be estimated at less than $50,000, the insurance requirements for that supplier may be revised at the sole discretion of the City. In the event the cancellation of the contract is due to a lapse in insurance coverage naming the City of Akron as additional insured, the City may cancel the contract immediately. If the contractor defaults due to insurance coverage expiring, and the contract is cancelled, the City of Akron may take such action as it deems appropriate, including legal action for damages The City of Akron, through its duly authorized constituted officials, reserves the right to reject any, part of any, or all bids, to waive informality in any bid, to award the purchase in the best interest of the City and its Citizens, to hold all bids for 90 days before acceptance, and/or re-bid. Questions Due Date: May 23rd 2022, 4:30 PM EDT
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