Quotes are not subject to public inspection until the contract is awarded. The bids are good for 30 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along with a Purchase Order. Bidders are cautioned not to submit bids until the proposed requirements and specifications have been carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of the specifications. No proposal will be considered unless prices are submitted for all items requested in any section. The City reserves the right to change the amount of quantities. All bids submitted should be to the desired specifications. Any exceptions to the specifications will be evaluated based on the best interest of the City. Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be acceptable. The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general style, type, character and quality of the article desired. The successful bidder on all construction contracts will be required to conduct the operation in accordance with all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing work. For all projects over $30,000, a general contractor's license must be furnished to the City if applicable. Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an isolated transaction completed within a period of six months, and not in the course of a number of repeated transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require a Certificate of Authority to Transact Business. N.C.G.S. (North Carolina General Statutes), specifically 160A-20.1(b), prohibit the City from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section, with their bid. Bids that do not include this Affidavit will be considered non-responsive. N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any subcontractor found on the State Treasurer's Iran Divestment list or Companies Boycotting Israel list. The referenced lists can be found on the State Treasurer's website at the address and will be updated every 180 days. The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract in the efforts to award the contract to the bidder it deems to be for the best interest of the City. MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner within 72 hours after Bids are opened in accordance with NCGS 143-129.1 Requests to withdraw a Bid will be subject to the requirements of NCGS 143-129.1 and in the sole discretion of the City of Havelock Finance Officer. This institution is an equal opportunity provider, and employer. Contact person(s) for information on this bid: For questions in regards to the bid specifications, the City requires and only responds to questions submitted in writing and sent via email to: Bids@havelocknc.us. Questions must be received by 2:00 PM (EST) on Thursday, May 26, 2022. If questions are received, the City will respond no later than 12:00 PM (EST) on Friday, June 3, 2022. The City of Havelock is requesting pricing for Bulk Solar Salt, (Water Plant Grade not road application type), delivered in approximately 25 ton loads via pneumatic truck to our water plant in Havelock, NC. The price of this salt shall be fixed and firm, expressed per ton including all freight & delivery charges. Supplied price shall be valid for 30 days for award purposes and upon award shall remain in effect until June 30, 2023. Estimated usage will be 1-2 truckloads (25-50 tons) per month or 300-600 tons for the contract period, depending on water system demand. Time between Requisition by the City and actual Delivery is critical for scheduling purposes and we require that you state that. Water Treatment plant hours are from 6:30am to 4:00pm (Monday through Friday) for delivery purposes.
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