Renovation of a municipal facility in Pembroke Pines, Florida. Working plans call for the renovation of a municipal facility.

This project is for the purchase, delivery, assembly and installation of Seating for the Highway Construction and Engineering Department in accordance with the Specifications and Requirements. Vendors are invited to respond for a fixed contract to provide all items as required to to provide fifteen (15) task chairs at Government Center West, including removal and disposal of fifteen (15) existing task chairs that are being replaced by the new purchase. All access to the building MUST be coordinated through the Project Manager in advance. A valid Government issued ID is required to enter all County Buildings. Verification of the existing conditions and assessment of the space is the responsibility of the vendor. Award of this Contract will be made to the lowest responsive, responsible Bidder submitting a complete bid package consisting of all items listed in the Required Documentation section and total bid price (sum of all items). Vendor MUST bid all line items to be considered responsive. A Vendor desiring to offer "No Charge" on an item Must indicate so by placing a $0.00 in the offer field and "No Charge" in the "Notes for Buyer" section; otherwise, the item will be construed as incomplete and may be rejected. The County reserves the right to award in the best interest of the County. Vendor shall provide the following services: 1. Vendor is to be a locally certified Manufacturer's Dealer and Installer to ensure product warranty is maintained. 2. All furniture proposed must be available on the State of Florida Contract - Furniture 56120000-19-ACS for pricing. a. Comparison information between the list prices and the discounted State of Florida Contract price must be clearly indicated on the pricing proposal. b. Occasionally items not offered on the State of Florida Contract may be part of the bid. In that case, trade discounts vs. list price shall be clearly indicated . 3. A formal on-site kick-off meeting shall be scheduled by the Project Manager upon receipt of a Purchase Order. At this meeting, Vendor shall present all finish and color selections for review and approval by the owner Agency prior to order being placed. 4. Vendor is responsible for verifying the accuracy, applicability and all product quantities needed to fully complete the installation. All Vendors shall review the order and notify the Project Manager no less than three (3) business days (72hours) PRIOR to delivery/installation the Order of the following: a. Product received has been verified to be the accurate item ordered b. Inspect the product(s) is/are not damaged and able to be installed. 6. Upon completion of the installation and at the time of occupancy, Vendor shall provide on-site training on the proper use and operation of all new equipment. Training shall be inclusive in the price offered, at no additional charge to the County. An on-site training date and time is to be coordinated with the Project Manager upon completion of the project. 7. Provide any or all product literature from manufacturer, i.e., information packets, assembly instructions, operation, and maintenance manuals, etc., to the Project Manager upon completion of the project for distribution as needed. REQUIRED DOCUMENTATION: All Vendors are to submit a complete bid packet consisting of all items as listed in this section including the Approved Equals forms. NO prior documentation or specifications previously submitted to the County for review or approval shall be applied to this bid. All documentation must be included at the time of submittal to be considered complete. Vendor should submit the following documentation at the time of Bid due date. If not submitted with the Bid response, it MUST be submitted within three (3) business days of the County's written request. Failure to timely submit the documentation may result in Vendor being deemed non-responsive: 1. Quote from Manufacturer for all products listed in the Bid advertisement. 2. Fully executed Addenda Acknowledgement Form for each Addenda as may be issued for this bid. 3. Product Brochure indicating the Product Name, Number, Dimensions and Finishes for all furniture including Approved Equal. 4. Product specification sheet that clearly identifies the minimum product requirements are met as per the Basis or Design, including all Environmental documentation and Certificates with the submittal. 5. Specific finish selection information is met as per the Basis of Design or Approved Equal. 7. To Be Submitted As Requested : Letter guaranteeing non-obsolescence of proposed product. The letter shall clearly state that all future product upgrades and enhancements shall be completely compatible with the product installed under this Contract. QUESTIONS AND ANSWERS: The County provides a specific time for Vendors to ask questions and seek clarification regarding the requirements of the solicitation. All questions and clarification inquiries must be submitted through Periscope S2G by the date and time referenced in the solicitation document (including any Addenda) . The County will respond to all questions via Periscope S2G.