Site work for a transportation facility in New Smyrna Beach, Florida. Completed plans call for site work for a transportation facility.

The City of New Smyrna Beach is seeking interested Contractors to submit proposals for the construction of the Airfield Signage Rehabilitation project at the New Smyrna Beach Airport. This project will be funded by a State of Florida Department of Transportation (FDOT) Grant and local share. The award of this Contract will be contingent upon the concurrence of the FDOT. The City of New Smyrna Beach, Florida is soliciting Invitation to Bid 22-22-AIR, Airfield Signage Rehabilitation, to select a qualified Contractor to complete the aforementioned project. The City serves an area of 41.6 square miles in size and serves a population of approximately 30,962. It is located off of Florida's East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City's fiscal year begins on October 1st and ends on September 30th. The City was created in 1887 by adoption of its first charter, which was replaced by the present charter through Chapter 224.08, Special Acts of Florida, 1943. The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager. The City of New Smyrna is exempt from any and all state, local and federal taxes. Contractor Selection Date:August 9, 2022 Inquiries must be submitted in writing via the portal Question/Answer Tab via the City's e-Procurement portal, on or before, Wednesday, June 22, 2022 by 5:00 pm. All Correspondence must reference the Bid Number. When asking questions, please be sure to enter each question separately. There will be a Non-Mandatory pre-bid site visit for this bid. Attendance is strongly encouraged to understand the requirements of the Scope of Work. The bidder agrees to commence work within TEN (10) CALENDAR DAYS after the date of the Notice to Proceed letter, and shall complete the work within SIXTEEN (16) WORKING DAYS DAYS thereafter. The bidder further agrees to pay, as liquidated damages, the sum of TWO HUNDRED FIFTY ($250.00) DOLLARS for each working day thereafter, until the work is completed or accepted. Said amount is agreed upon because the injury that the City of New Smyrna Beach ("Owner") may sustain by reason of contracting breach would be impossible to ascertain or estimate; such sum is agreed upon as liquidated damages and is intended as compensation for the injury suffered by the Owner, rather than as a penalty. Each bidder shall have read and be thoroughly familiar with the drawings, specifications and other contract documents. Failure to do so shall not relieve the successful bidder of his obligation to furnish all labor, materials and equipment necessary to carry out the previsions of the contract documents and to complete the contemplated work for the consideration set forth in his bid. No effort is made to emphasize any particular provision of the Contract, but bidders must familiarize themselves with every provision and its effect. The Owner makes no representations other than those stated or shown directly in the Contract Documents. The bidder, by and through the submission of this bid, agrees that it shall be held responsible for having heretofore examined the site, the location and route of all the proposed work and for having satisfied himself as to the character of the route, the location, surface and underground obstructions, the nature of the ground water conditions and all other physical characteristics of the work, in order that it may include in the prices which it bid, all costs pertaining to the work and thereby provide for the satisfactory completion thereof, including the removal, relocation or replacement of any objects or obstructions which shall be encountered in doing the proposed work. The City of New Smyrna Beach may make such investigations as it deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the City any additional information and financial data for this purpose as the City may request. The data shall include a detailed and up-to-date list of equipment, which the bidder proposes to use, indicating which portions it already possesses and a detailed description of the method and program of the work it proposes to follow. The bidder shall also submit a list of the subcontractors, if any, that it intends to use. Bids must be submitted upon the prescribed forms. All blank spaces must be filled in as noted, in ink or typed, in both words and figures with the amounts extended and totaled, and no changes shall be made in the phraseology of the forms or in the items mentioned therein. Any bid may be rejected which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for, or which does not contain prices set opposite to each of the several items in the bid form, or in which any of the prices are obviously unbalanced, or which shall in any manner fail to conform to the conditions of the published notice inviting bids. The time of completion of the work performed under the Contract shall be the number of calendar days stated from the date of the Notice to Proceed. The bidder shall sign the bid in the blank spaces provided therefore. Each bid shall be accompanied by a Bid Security of no less than ten (10%) percent of the amount of the Bid Proposal. The Bid Security shall consist of a Certified Check, a Cashier's Check or a Bid Bond payable to the City of New Smyrna Beach ("Owner.) A copy of the bid bond must be uploaded with the proposal response in the form of a Bid bond, certified funds or an irrevocable letter of credit in a sum equal to the amount of ten (10%) percent of the amount of the bid proposal. The consultant/contractor shall guarantee the total proposal price for a period of 60 days from the date of the proposal opening. When requested by the City, bidders agrees to produce the hard copy of the original Bid Bond prior to the Notice of Recommendation or Commission Meeting. Failure to do so may result in the bid being deemed non-responsive. Alternately a cash bond or cashiers' check will be acceptable. All checks shall be made payable to the City of New Smyrna Beach on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation, as a guarantee that the consultant/contractor, if its proposal is accepted, will promptly execute the Agreement. If the Consultant/Contractor selects to submit a cashiers' check or cash bond it must be received by the City no later than 5:00 pm on Wednesday, July 6, 2022. Please submit in a sealed envelope to the following address: City of New Smyrna Beach 210 Sam's Avenue New Smyrna Beach, Florida 32168 Attention: Purchasing Department Before award of the bid, the City reserves the right to request additional information to clarify bid submittals. The Owner reserves the unqualified right, in the Owner's sole and absolute discretion, to reject any and all bids, to waive any irregularities, or to accept that bid or combination of bids, which in the Owner's sole and absolute judgment, shall, under all circumstances, best serve the public interest. 1) Bidders or respondents who do not agree with the City's recommendation for award shall be afforded the opportunity to protest the recommendation by submitting written notice to the Purchasing Division. Bids or proposals not meeting the minimum published requirements, including specifications, scope of service, or required documents, are not subject to protest. 2) Such notice should be given within three (3) business days after the City posts its notice of intent to award. 3) A formal written protest shall be made to the Purchasing Division within five (5) working days after filing the notice of protest, which shall state the grounds for the protest and the action requested. 4) The formal written protest shall include with it a bid protest bond in the amount of one percent (1%) of the estimated contract amount, as provided in Florida Statutes 287.042(2)(c) and Rule 28-110.005 of the Florida Administrative Code. The notice of protest must be either hand-delivered and date and time stamped by the Finance Department, or sent via Certified U.S. mail, return receipt requested. Failure to file a protest within the time-frame specified herein shall constitute a full waiver of all rights to protest the City's decision regarding award of the bid. For full bid protest guidance, consult Section 9.1, Notice of Protest, of the City of New Smyrna Beach's purchasing policy. Within sixty (60) days after the opening of the bids, the Owner shall accept one of the bids or shall act in accordance with Information for Bidders-Right to Accept and Reject Bids. Bids shall be awarded in accordance with the Federal, State and Local regulations. The project shall be awarded to the lowest, most responsible and responsive bidder. The acceptance of the bid shall be by notice in writing, signed by the Owner or his representative, mailed to or delivered at the office designated in the bid. Within fourteen (14) days of executing an agreement, the successful bidder shall deliver to the Owner, if required as a part of the Contract Documents identified in "General Conditions", an executed bond in the amount of One hundred (100%) percent of the accepted bid as security for faithful performance of his Contract and for payment of all persons performing labor or furnishing materials in connection therewith, prepared on the form of bond attached hereto or the Bond Company's document, and have as surety thereon such company or companies approved by the Owner and authorized to transact business in the State of Florida. If within ten (10) days after the acceptance of the bid, the successful bidder shall refuse or neglect to execute the Contract and to furnish the required Contractor's bond properly signed by the Contractor and the Surety or Sureties satisfactory to the Owner, the bidder shall be deemed to be in default and the Owner shall retain his Bid Security as liquidated damages, as set forth in the "Supplemental General Conditions", but not as a penalty. The Owner reserves the option to accept the bid of any of the other bidders within ten (10) days from such default, in which case such acceptance shall have the same effect to such bidder as though he were the original, successful bidder. If the Contractor is a partnership, the bond shall be signed by each of the individuals who are partners. If the Contractor is a corporation, the bond shall be signed in the correct corporate name by a duly authorized officer, agent, or attorney-in-fact. There shall be executed an appropriate number of counterparts of the bond corresponding to the number of counterparts in the Contract. Each executed bond shall be accompanied by the (a) appropriate acknowledgement of the respective parties; (b) appropriate duly certified copy of the Power-of-Attorney or other certification of authority where the bond is executed by the agent, officer or other representative of the Contractor or Surety; (c) duly certified extract from By-Laws or resolutions of Surety under which the Power-of-Attorney, or other certificate of authority of its agent, officer or representative was issued. The time of completion shall be as stated in the Bid Proposal. In the event of failure to complete the work within the time specified, liquidated damages shall be assessed as provided in the General Conditions unless an extension of time is granted. The Bidder, pursuant to and in compliance with the City's advertisement for bid, dated Thursday, June 2, 2022 and other bid/contract documents relating hereto, hereby proposes to furnish all tools, labor, equipment and materials to perform all the work necessary in the completion of ITB 22-22-AIR Airfield Signage Rehabilitation, for the City Of New Smyrna Beach, Volusia County, Florida, all as required by and in strict accordance with the Contract Documents, Schedules and Drawings, at the prices listed in the Total Bid Proposal.