The specifications cover the minimum requirements for the County's need for Surface Aggregate - Type D (Grade 4 and 5). The specifications are not intended to eliminate any potential bidder from bidding; however, they are intended to outline the quality and service desired. If "exception" is the response, an explanation of the exception must be noted in the section provided. Failure to complete any sections may be considered as a non-responsive bidder. Any questions or requests for clarification must be submitted to the Bell County Auditor's Office, in writing, to ammy.james@bellcounty.texas.gov and tina.adams@bellcounty.texas.gov prior to 2:00 P.M. on June 15, 2022. Please indicate "Bid 19-23 Questions" in the subject line of your email. There will be no exceptions. All responses to the questions will be sent to all known bidders who have expressed interest in this bid. Unauthorized contact regarding this Invitation to Bid with any Bell County employees or contractors may result in disqualification. Any oral communications will be considered unofficial and non-binding for this bid. All bidders should rely only on written statements only.
PURCHASING CONTACTS:
Ammy James
Assistant Auditor/Purchasing
(254) 933-5746
ammy.james@bellcounty.texas.gov Tina Adams
Purchasing Assistant
(254) 933-5746
tina.adams@bellcounty.texas.gov All bids must be returned in a sealed envelope addressed to the Commissioners Court of Bell County with the bidder's name, address, bid name, number, opening date and time clearly marked on the outside. If an overnight delivery service is used, the bidder's name, address, bid name, number, opening date and time should be clearly marked on the outside of the delivery service envelope. Bell County may require bidder to supply a list of at least three (3) references where like services have been supplied by their firm. Include name of firm, address, telephone number and name of representative (See Appendix G). : A bidder may withdraw a bid that has been submitted at any time up to the bid opening due date and time. To accomplish this, a written request signed by an authorized representative of the bidder shall be submitted to the bid contacts listed within this bid. Once the bids are opened, all bids shall be valid for a period of sixty (60) days after the bid opening. Contract term shall commence on October 1, 2022 and shall continue through September 30, 2023 and may be extended for a four (4) additional oneyear period(s) if so agreed to by awarded bidder and approved by the Commissioners Court. If the County or awarded bidder should decline any renewal period or after the exhaustion of the entire contract term, the County may request up to an additional sixty (60) days past any contract term to advertise and award a new bid for such items without any pricing adjustments.
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