This is a service / maintenance or supply contract in Livingston, Texas. Contact the soliciting agency for additional information.

Contractors are advised that the Contracts with Polk County, Texas, may be used to assist other jurisdictions within Polk County, Texas, through a Mutual Aid Agreement. RFP Release Date:............ June 8, 2022 RFP Advertise Dates: ........ June 9, 2022, June 12, 2022, June 16, 2022, June 19, 2022,June 23, 2022 Deadline for Questions: ..... June 16, 2022 at Noon (12 p.m.) (Central Time) Proposal Due Date and Time: June 24, 2022 at 2 p.m. (Central Time) Commissioners Court Date: June 28, 2022 Three (3)-year period with options to renew for two (2) additional one (1)-year periods Selected Respondents will be awarded a three-year contract, hereinafter referred to as Contract. County, at its discretion and upon mutual consent of all parties involved, may choose to extend the Contract for an additional two one (1) year periods. All prices, terms, and conditions must remain firm during the duration of the Contract and any extensions. Services provided will be paid for from the appropriate fiscal year funds provided by County. Contracts are subject to availability of funds from the County. All representations made by any departments are subject to the fiscal year funding and/or appropriations and do not represent an obligation on the part of County, and the State of Texas. Questions regarding the RFP may be submitted by email to the RFP Coordinator, Stephanie Dale at Stephanie.Dale@co.polk.tx.us no later than Thursday, June 16, 2022 at 12:00 pm (noon). Respondent must provide eleven (11) copies of their proposal: (1) original and nine (9) copies, and one (1) electronic copy on a USB thumb drive. Proposals must be received in the Auditors Office on or before Friday, June 24, 2022 at 2 p.m. Proposals are to be delivered to: Polk County, Texas ATTN: Stephanie Dale, Assistant Auditor 602 E. Church Street, Ste. 108 Livingston, TX 77351 Any proposal received after the date and hour set for RFP opening will not be accepted. Respondent will be notified and will advise t h e County as to the disposition by either pick up, return at Respondents expense, or destroyed with written authorization of the Respondent. If proposals are sent by mail to the Auditors Office, the Respondent shall be responsible for actual delivery of the proposal package to the Auditors Office before the date and hour set for RFP opening. If mail is delayed either in the postal service or in the internal mail system of Polk County, Texas beyond the date and hour set for the RFP opening, proposals thus delayed will not be considered and will be disposed of as authorized. Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by Respondent guaranteeing authenticity. After the official opening, proposals become the property of Polk County, Texas and may not be amended, altered or withdrawn. Upon release of the RFP and during the proposal process, Contractors and their employees of related companies, as well as, paid or unpaid personnel acting on their behalf shall not contact or participate in any type of contact with Countys employees, department heads and/or elected officials. Such contact will result in the Contractor being disqualified. The disqualification of a Contractor will result in debarment for a period of thirteen (13) months, during this period the Contractor will not be able to bid on contracts or do business with County. All contact must be coordinated through Stephanie Dale, Assistant Auditor with the Polk County Auditors Office for the procurement of these services. The deadline for receipt of all questions is 12 p.m. (Noon), Central Time, June 16, 2022. After the question deadline, all questions and their answers will be posted on the County website and will be available for download by interested parties after the deadline for questions . Proposal Response Forms must be complete and included in your response. Forms that have been retyped or altered may result in rejection of proposal. Detailed specifications have been provided and any deviations or exceptions must be referenced on the form provided. Unless deviations are specifically stated therein, services will be provided according to the specifications at no additional charge. Attorney-in-fact who signs proposals or contract bonds must file with each bond a certified and current copy of the power of attorney. The Contractor shall provide and execute the required Performance and Payment Bonds and include proof of bonding in their proposal. For a contract in excess of $100,000, a Performance Bond shall be executed in the amount of the contract upon the faithful performance of the work in accordance with the plans, specifications, and contract documents. This bond shall be solely for the protection of Polk County, Texas. For a contract in excess of $25,000, a Payment Bond shall be executed in the amount of the contract solely for the protection of all claimants supplying labor or furnishing the material used on this project. The cost for bond premiums must be included in the Proposed Price. Payment and Performance Bonds must be issued by an insurance/surety company licensed and authorized by the Texas State Board of Insurance to do business in the State of Texas. The Performance Bond must cover 100% of the contract amount. In consideration of the requirements found in 2 CFR 200 related to procurement of contracts for small businesses, and minority and women-owned businesses, the County asserts it has complied with the aforementioned requirements by doing the following: (1) placing small and minority businesses and womens business enterprises on solicitation lists, (2) soliciting such businesses whenever they are potential sources, (3) divided total requirements, when economically feasible, into smaller tasks or quantities to encourage participation by small and minority businesses and womens business enterprises, (4) established delivery schedules to encourage participation by small and minority businesses and womens business enterprises, (5) used the assistance, if and when appropriate, of organizations such as the Small Business Administration and the Minority Business Agency of the Department of Commerce, and (6) will require the selected contractors, if subcontractors are anticipated or let, to take the aforementioned affirmative steps. The contract may be terminated by either party upon written thirty (30) days notice prior to cancellation. The Polk Commissioners Court reserves the right to reject in whole or in part any or all proposals, or to accept the proposal deemed to serve the best interests of the County, and reserves the right to negotiate any final contracts which may result from a successful proposal.