This is a service / maintenance or supply contract in Winston Salem, North Carolina. Contact the soliciting agency for additional information.

For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection. For your bid to be considered, your company (you) must be a North Carolina registered vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor Portal). If you do not have a vendor number, register at website. Electronic responses ONLY will be accepted for this solicitation. The University of North Carolina School of the Arts invites bids for one contractor to provide comprehensive testing and inspections for all Fire Alarms Systems on our campus. Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. At the end of the Contract's current term, the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to a total of two (2) additional one-year terms, if mutually agreeable to both parties. In addition, the State reserves the right to extend a contract term for a period of up to 180 days in 90-day-or-less increments. The successful bidder may not use subcontractors during the life of the contract. Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum. Written questions shall be emailed to mitchell-palmerp@uncsa.edu by the date and time specified above. Vendors should enter "IFB # 62-00400Re-Bid: Questions" as the subject for the email. Question submittals should include a reference to the applicable IFB section and be submitted. North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State's best interest. All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein. While the intent of this IFB is to award a Contract(s) to a single Vendor, the State reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items, or to cancel this IFB in its entirety without awarding a Contract if it is considered to be most advantageous to the State to do so. The State reserves the right to waive any minor informality or technicality in bids received. Bids will be received according to the method stated in the Bid Submittal section above. All bids must be received by the issuing agency not later than the date and time specified in the IFB SCHEDULE Section above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State. At the date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum, the bids from each responding Vendor will be opened publicly and the name of the Vendor and total cost offered may be announced. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a Vendor's pricing position. If negotiation is anticipated under 01 NCAC 05B.0503, pricing may not be public until award. At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification--and often do not. Therefore, all bids should be complete and reflect the most favorable terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification. Bids will generally be evaluated, based on completeness, content, cost and responsibility of the Vendor to supply the requested Goods and Services. Specific evaluation criteria are listed in Section 3.1 METHOD OF AWARD. Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the award(s) to IPS under the IFB number for this solicitation. Award of a Contract to one Vendor does not mean that the other bids lacked merit, but that, all factors considered, the selected bid was deemed most advantageous and represented the best value to the State. The State reserves the right to negotiate with one or more Vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a Best and Final Offer (BAFO) based on discussions and negotiations with the State. Any personnel or agent of Vendor performing Services under any Contract arising from this IFB may be required to undergo a background check at the expense of the Vendor, if so, requested by the State. 1. Schedule all inspections and testing with UNCSA Facilities Management supervision staff and complete all inspections upon receipt of the PO. 2. Fully inspect each fire alarm system and all devices in compliance with the annual NFPA 72 required testing standard. 3. Inspect site conditions that could compromise the system, electronic or mechanical components and advise owner. 4. Inquire and advise owner about any changes or modifications of the fire detection and alarm systems needed. 5. Inquire and advise owner about any changes in the general occupancy environment, operations and conditions relating to the fire detection and alarm systems in accordance with NFPA recommended procedures. 6. Check owner's general storage and stock arrangements for combustibles in relation to the fire alarm and suppression systems. 7. Inspect the general condition of all the fire alarm panels and related equipment and advise owner of any issues. 8. Test all smoke, heat and beam detectors in accordance with the manufacturer's specifications. 9. Inspect all fire alarm control panels and remote fire alarm panels in accordance with NFPA Standards. 10. Check and test the annunciators and zones both visually and by tripping a detector. 11. Check and exercise the flow switches, tamper switches, low pressure alarms and meter batteries. 12. Check the output relays and test their activation. 13. Verify that all signals are received by the UNCSA monitoring company. 14. Inspect the smoke detectors for cleanliness and clean the detector's that require cleaning in accordance with the manufacturer's guidelines. 15. Test non-restorable heat detector circuits by simulating electrical operation at the wiring connection, per NFPA standards. 16. Check and exercise all supervised control valves and switches. 17. During testing of the fire detection systems, activate outputs for the purpose of equipment shutdown, start up and HVAC/smoke controls. 18. Tag devices as required and perform required record keeping. 19. Compile an electronic report of the inspections and list any deficiencies organized by each building and email the report to UNCSA Facilities Management Department management personnel within 10 business days of the completion of inspection/testing. Performance of the work and/or delivery of Goods shall be conducted and completed at least in accordance with the Contract requirements and recognized and customarily accepted industry practices. Performance shall be considered complete when the Services or Goods are approved as acceptable by the Contract Administrator. Awared-MSS Solutions, LLC- $22,222.00