Site work and paving for a sidewalk / parking lot in Fort Harrison, Montana. Completed plans call for site work for a sidewalk / parking lot; and for paving for a sidewalk / parking lot.

Statement of Work Access Renovations Parking Lots L & K Fort Harrison, Montana Background: Both sets of stairs were originally constructed in the 1950 s with some minor renovation (grouting) performed on the stairs years ago, which is now failing. They are now chipping apart and are becoming more dangerous for patients and staff to use. All work shall be localized to the immediate construction site as these two stair sections provide access to the VA Medical Center Emergency Department. Due the unique nature of this entrance, the construction must be phased appropriately to allow continuous access from parking lots L and K. This will require at least one of the stair sections to be accessible for use at all times. Phasing to be planned and coordinated with the COR prior to construction. Laydown area for contractor materials and equipment shall be determined by the COR prior to construction. Scope: The VA Montana Healthcare System requires a qualified firm to provide construction services at Fort Harrison VA Medical Center, located at 3687 Veterans Drive, Helena, Montana 59636. The purpose of this project is to renovate two existing staircase accesses, one from parking lot L and one from parking lot K, and aspects of their associated structures. Both parking lots are located on the North side of the medical facility, along Devil s Brigade Drive. Old age and repeated exposure to the application of ice melt salt and snow removal operations have deteriorated both sections of concrete stairs. Each set of existing concrete stairs at parking lot L and K shall be removed and replaced with new concrete stairs. The existing handrails shall be removed and replaced with new. The metal frames on the structure have been deteriorating and shall be replaced. The seals that the plexiglass panes are mounted in, are failing and will need to be removed and replaced with weather resistant caulk. All existing paint and oxidation shall be removed from the stair structure and repainted. The Contractor shall provide all necessary labor, materials, tools, equipment, and services to properly execute the project as stated in this scope of work and the provided contract documents. Installation as part of this project shall meet all VA, state, and local codes and ordinances. Schematic drawings will be provided by the VA. These drawings are for reference and informational use only. They shall not be used to exclusively define existing conditions. It shall be the responsibility of the Contractor to perform site investigation to identify site conditions and quantities to ensure integrity throughout the project prior to submitting a cost proposal. Contractor to phase and coordinate construction accordingly with VA Contracting Officer Representative (COR). Requirements: The contractor shall provide a certified construction/project manager to oversee and provide quality control, sub-contractor management, temporary traffic control signage, safety fencing, etc. over the duration of the construction period. If the stated manager cannot be on site for any reason during construction, an equally qualified person shall cover in their stead. Requirements shall include the following, not necessarily in this order, for access renovations on parking Lots L and K. The contractor shall complete all requirements listed below for covered stairways from parking lot L and K: Install temporary directional signage and fencing to ensure pedestrian traffic remains out of the construction area, thus effectively directing traffic to alternate stair access. Signage and fencing to remain in place during the duration of the project and adjusted/relocated as needed. Install temporary vehicle traffic signage for construction. To remain in place during the duration of the project and adjusted/relocated as needed. Signage type to be standard Motor Vehicle Department of Transportation (MDOT) construction style, shape, color, and text. Remove all existing handrailing (i.e., material is not to be re-used). Remove all existing sitting benches, located at the top and bottom of the stairs (i.e., not to be re-used or re-installed). Remove existing concrete stairs and associated flatwork sidewalks back to tactile mats at road crossings. The concrete sections of sidewalk with tactile mats installed are new and shall remain. If damage results as part of this project, contractor shall replace. Remove paint and rust entirely from the frame of the structure covering the stairs. Structure to remain in place during construction. Re-paint the frame of the structure with a professional industrial acrylic paint (i.e., color code for matching to be provided by the COR to the contractor to match existing features). Remove existing gaskets around plexiglass windows and clean out any remaining debris. Apply new caulk around perimeter of each plexiglass window. Remove and replace, in kind, the gaskets around existing lighting fixtures mounted along the ceiling of both stair structures. Cover stair structure appropriately prior to concrete pour to mitigate splatter/damage. Pour new concrete stairs (i.e., reference VA provided drawings for additional information). Paint each stair nose with a high visibility construction yellow epoxy-based roadway paint for increased patient safety. Surface mount new handrails to stair surface. Weather resistant hardware to be used for all mounting materials. New handrails to be fabricated to match handrailing shape installed at other locations around campus for uniformity (i.e., reference drawings). New handrails shall extend past the location of where the old benches were located and terminate flush with stair structure. Paint color (i.e., color code for matching to be provided by the COR to the contractor to match existing features). All nearby adjacent surfaces are protected from damage during the period of construction, and should any damage occur, it will be the responsibility of the contractor to repair before the project is considered complete. The above requirements constitute the main outline of work to be performed. However, in no way does the requirements listed above cover all details for the construction of this project. Thus, it is strongly recommended that a detailed inspection of the premises, drawings, and specifications be initiated by the contractor to verify actual needs and conditions for the construction of this project. Contractor shall be responsible for a site visit to verify existing site conditions, determine the type of equipment needed, number of personnel required, and the level of effort to complete the project in the time frame (i.e., Refer to Period of Performance section below). Performance Standards: Proper adherence to all safety procedures is required prior to, during, and after work being performed. The contractor shall furnish all personal protective equipment (PPE) as required. The contractor shall safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities, and avoid interruptions of Government operations in the performance of services. The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this project. Phasing Schedule & Continuity of Medical Center Operation: The contractor shall coordinate and communicate with the Contracting Officer Representative (COR) to develop an approved phasing schedule to minimize interference with medical center operations and ensure Veteran s healthcare is not impeded. Additionally, the contractor shall give a minimum of 24 hours notice to commencement of work by notifying the COR by both telephone and an email. Pre-Construction Conference: The contractor agrees to attend the pre-construction conference convened by the CO in accordance with FAR 42.5. The CO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor s performance. At these meetings, the CO will apprise the contractor of how the Government views the contractor s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government. Place of Performance: Ft. Harrison Veterans Affairs Medical Center (VAMC) 3687 Veterans Drive Fort Harrison, MT 59636 Period of Performance: The period of performance for this project shall be 120 days from the Notice to Proceed (NTP). Hours of Work: The hours of work shall take place during the normal business hours of 7:30 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Request for weekend, after-hour, and Federal holiday work is permitted with a request in writing submitted beforehand. Off hours are not to billed as overtime. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below. New Year s Day Martin Luther King Jr s Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Juneteenth Day If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government. All work is to have a limited impact on the facility, veterans, and employees. This may require evening or weekend hours and will be identified in the schedule. All after hours work should be scheduled in advance. Postponement/Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the COR. Postponement due to inclement weather will not cause assessment of the penalty provision outlined above, nor should there be an additional cost to the Government. Roles and Responsibilities: The Contracting Officer (CO) is responsible for monitoring contract compliance, contract administration, cost control and for resolving any differences between the observations documented by the COR and the contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the contractor s performance, and must be identified and designated by the CO. The COR is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the contractor s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract. Quality Control: Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor s QCP is the means by which it assures itself that its work complies with the requirements of the contract. Acceptance Standards: The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with the statement of work, drawings, or specifications. All work completed by the Contractor must be reviewed and approved by the VA. Safety: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the VA COR before work begins. All additional safety related items can be found in the Specification section 01 35 26 Safety Requirements. Submittals: In order to receive the Notice to Proceed (NTP), all pre-construction submittals including but not limited to a project specific safety plan, site plan, quality control plan, OSHA Certifications, schedule of values, phasing, materials submittals, pedestrian & vehicular traffic control shall be submitted and approved by the VA COR prior to the start of work. Access: Due to limited parking, campus size, and multiple ongoing construction projects, the contractor shall limit the number of contractor vehicles on site to an appropriate level for the workload. The entirety of work is located on the exterior of the facility, near the two large northern parking lots (L and K). These parking lots are for patients and staff. When the Contractor is onsite they will park in designated areas, to be determined by the COR prior to construction. Contractor is expected to be screened for COVID-19, prior to entering campus. This is performed anytime the contractor, or their affiliates, enters campus via a series of questions, related to COVID-19, that will help ensure the safety of our staff and veterans. As stated above, this project is entirely located outdoors. Due to this, no key or card access will be required for the project. Attachments: Attachment 1: CON 436-22-110 DWG Access Renovations for Parking Lot L _K_final Attachment 2: CON 436-22-110 SPEC Access Renovations for Parking Lot L and K_revised COST RANGE: Between $250,000.00 and $500,000.00 *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.