The City of Harvard is seeking a Professional Engineering Design firm to provide the following services: Phase I Preliminary Engineering, Phase II Design Engineering and Phase III Construction Engineering for the Marengo Road Improvement Project. Phase I Preliminary Engineering, Phase II Design Engineering and Phase III Construction Engineering for the Marengo Road Bridge Project. Construction engineering services per FHWA guidelines for the Marengo Road Improvement Project. This Project consists of pavement rehabilitation consisting of either full depth reclamation or mill and resurfacing of Marengo Road, from Airport Road to Illinois Route 23, along with drainage improvements. This project also includes a portion of new roadway connecting Tall Grass Drive to Marengo Road, as well as a new bike path, ditching, and water quality measures. The consultant shall also complete a Phase 1 report, Phase II engineering design and perform Phase III construction engineering services per FHWA guidelines for the replacement of the Marengo Road Bridge over Rush Creek. The chosen consultant shall also be responsible for the coordination with all regulatory agencies including the Illinois Department of Transportation, Federal Highway Administration and the McHenry County Council of Mayors. The Consulting Engineer shall perform and carry out, in a professional and satisfactorily manner, the necessary services required to complete all Phases of the project per FHWA guidelines, adhering to FHWA, IDOT and City of Harvard standards, as appropriate. The proposed Project Manager shall have a minimum of 15 years of experience in Engineering on federally funded IDOT Bureau of Local Roads and Streets projects. The schedule on this project is key and a team with experience and relationships with IDOT staff to meet milestone deadlines is critical. PHASE I: Conduct a Phase I Engineering Study and complete the Phase I Report within the timeline needed to meet further project deadlines. Complete topographic survey and/or soil borings as needed. Attend IDOT Phase I kickoff meeting, including preparation of agenda and meeting minutes. Complete necessary Environmental studies as required Complete any required Special Waste analysis Prepare preliminary estimates of cost All agency coordination necessary in regards to project concept, design and STP funding reporting. Obtain clearance and/or permits for all regulatory agencies as required by the project scope Attend any necessary public meetings or public hearings PHASE II: Attend the IDOT Phase II kick-off meeting, including preparation of the required agenda/exhibits and minutes. Provide personnel, materials, equipment and transportation to make necessary investigations, measurements, computations and analysis to perform field and office civil engineering services for design of the project. Attend progress meetings with the city and other stakeholders. Coordinate with all utilities impacted by the project. Perform any necessary drainage design. Prepare detailed Phase II plans per IDOT and FHWA standards and submit to IDOT. Prepare specifications, cost estimates and other documents necessary to complete all of the required Plans, Specifications and Estimates (PS&E) submittals to IDOT. Breakout quantities in the SOQ as necessary. Submit the Pre-Final (95%), Initial Final (99%) and Final (100%) PS&E submittals to IDOT per the IDOT Region One Letting Schedule. Complete additional PS&E submittals if required by IDOT review comments. Provide a disposition of comments to all IDOT reviews. Adhere to any other requirements as needed according to the current IDOT District I BLR Phase II Plans and Specifications Guidelines. Answer any contractor questions and process any addendums as required by IDOT Central Office during bidding. Provide project administration and management. Consultants responding to this RFQ will be evaluated on the following criteria: Firms' overall capabilities and experience - 20% Proposed understanding and project approach - 20% Experience and capability of the proposed project team - 20% Experience with IDOT Local Roads and Streets, FHWA and McHenry County Council of Mayors procedures and protocols, and previous project experience - 30% Past performance with the City of Harvard - 10% The method of Contractor Selection has not been Determined at this time
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