This is a service / maintenance or supply contract in Semmes, Alabama. Contact the soliciting agency for additional information.

The invitation package for this bid offering includes: this Invitation to Bid, the written bid specifications for debris removal monitoring services, and a Bid Submittal Form to be used in submitting the bid. Bidders should verify that they have received all pages of the invitation package. If there are any omissions, the bidder should contact Debra Hanbury, City Clerk by mail, fax, or e-mail (debbiehanbury@cityofsemmesal.gov) to request missing pages. It is the responsibility of the bidder to make this request in sufficient time to prepare and submit the bid in time for the bid opening. Bidders should carefully read and comply with all parts of the invitation package, including all attachments. All bids must be typed or hand written in ink on the attached Bid Submittal Form. The completed Bid Submittal Form shall be placed in front of and separated from all other documents included in the bid packet, such that it will be the first document viewed upon opening the bid packet. Bids submitted in pencil and bids not submitted on the Bid Submittal Form will not be considered. All bids shall include all documentation requested in the bid specifications. Bids submitted without such documentation will not be considered. Only information contained on the attached Bid Submittal Form and accompanying required documentation will be considered in evaluating bids. All bidders and all program participants must be in compliance with any applicable federal, state, county and municipal laws, regulations, resolutions and ordinances, including but not limited to, licensing, permitting, and taxation requirements. All bidders should be prepared to submit any additional evidence or documentation as proof that they are properly licensed and permitted under any applicable laws upon request. Additionally, all bidders shall provide proof that they are in compliance with the e-verify requirements of Alabamas Immigration Law (Ala. Code 31-13-1 et seq., as amended by Act No. 2012-491). Bid will be awarded at a regular meeting of the City Council. Bids submitted in compliance with this Invitation to Bid shall be considered, and award will be made to the lowest responsible bidder meeting bid specifications as determined by the awarding authority in compliance with Alabama law and Alabama Emergency Management Agency (AEMA), Federal Emergency Management Agency (FEMA), and Federal Highway Administration (FHWA) regulations and guidelines for debris removal monitoring contracts. As fully detailed in the attached bid specifications, this bid offering is for debris removal monitoring services which comply in all respects with AEMA, FEMA, and FHWA rules, procedures, and guidelines for debris monitoring services. All bids will be reviewed and evaluated by a committee created for that purpose, which committee will make comments and recommendations to the awarding authority regarding the award. All factors contained in the invitation package will be evaluated in determining the successful bidder, and any omissions of the stated requirements may be cause for rejection of the bid submitted. The committees evaluation of bids to determine the lowest responsible bidder meeting bid specifications may include any or all of the following: (1) Cost of services (2) The bidders demonstration of ability to activate promptly (3) The bidders demonstration of ability to perform services as required by bid specifications (4) The bidders demonstration of ability to activate adequate and properly trained personnel to perform services in compliance with AEMA and FEMA guidelines to ensure reimbursement if reimbursement is available (5) The bidders demonstration of past performance on other city, county or region-wide debris removal monitoring services contracts in compliance with AEMA and/or FEMA guidelines (6) The bidders demonstration of financial ability to perform services under the payment procedures set out in the bid specifications (7) Proof of general and professional liability insurance to cover any damages resulting from services provided by the successful bidder, including any denial of reimbursement due to the actions or inactions of the monitoring services contractor (8) The bidders evidence of the ability to secure a payment and performance bond upon receipt of a Notice to Proceed (9) The bidders evidence of the ability to post a contractual payment and performance bond at the time of execution of the contract as required in the bid specifications. All information provided by the bidder related to the items listed above shall be attached to the Bid Submittal Form as provided in the instructions on that form. It is the bidders responsibility to provide, with its Bid Submittal Form, information to adequately and accurately reflect its ability to effectively carry out the requirements of this contract. The City reserves the right to reject any and all bids, to waive any informality in bids, and to accept in whole or in part such bid or bids solely at its discretion. The successful bidder will be required to execute a written contract with the awarding authority which contract will bind the successful bidder to terms requiring compliance with all items required in these bid specifications. The contract period will be for a one (1) year contract term with an option to renew upon the mutual consent of the successful bidder/monitoring services contractor and the awarding authority. Any renewal contract shall be approved in writing by the successful bidder/monitoring services contractor and the awarding authority no later than 90 days prior to the expiration of the existing contract. Contact initiated by a potential bidder with a city official, city employee, or member of the City Council shall only be as specifically set out in this Invitation to Bid. Any other contact with a city official or employee or with the Council initiated by a potential bidder regarding this bid between the date of this invitation and the date of bid award shall be deemed as an attempt to unduly influence the bid award, and shall be grounds for rejection of the bid submitted by the bidder initiating such other contact. Any questions or problems related to downloading or obtaining copies of this Invitation to Bid or the specifications should be directed to Debra Hanbury at debbiehanbury@cityofsemmesal.gov or 251-649-8811.