County of Cumberland requests proposals from qualified firms to provide Disaster Debris Collection Services at no
immediate or annual cost to the County. The County intends to enter into two (2) stand-by contracts with a firm to provide the services contained within this
RFP. One with a "Primary" contractor and the other with a "Secondary" contractor. The "Primary" contractor will be
on a first contact basis for all disasters and emergencies that may require debris removal, reduction, disposal or other
cleanup activities. The "Secondary" contractor will serve as a backup to the Primary for any disaster or emergency that
may be of a scale larger than one company would be capable and equipped to handle. The County will reserve the right
to decide, at the guidance and recommendation of the County Manager and/or the Emergency Services Director, when
and if the "secondary" contract will be activated. Cumberland County is located in the eastern region of North Carolina and is home to Fort Bragg. The population of
Cumberland County is approximately 335,000. The County consists of 652 square miles. While cost may be one of a number of considerations used in selecting a firm, the qualifications and competence of the
firm will be the paramount considerations in the selection process. The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award.
All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by
reference. By submitting a proposal, the vendor agrees to meet all stated requirements in this section as well as any other
specifications, requirements and terms and conditions stated in this RFP. If a vendor is unclear about a requirement or
specification or believes a change to a requirement would allow for the County to receive a better proposal, the vendor
is urged and cautioned to submit these items in the form of a question during the question and answer period in
accordance with Section 2.3. Vendors shall populate all attachments of this RFP that require the vendor to provide information and include an
authorized signature where requested. Failure to include required documents and/or signatures, where requested, will
result in rejection of submitted proposals. It is the sole responsibility of the vendor to have the proposal to the County
department specified by the specified time and date of opening. Any proposal received after the proposal submission
deadline will be rejected. a) Submit one (1) signed, original executed proposal response, five (5) photocopies, one (1) electronic copy on
flash drive.
b) Submit your proposal in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the RFP
number; and (3) the due date. Address the package(s) for delivery as shown in the table above. c) The electronic copies of your proposal must be provided on a flash drive. The files shall NOT be password
protected, shall be in .PDF or .XLS format, and shall be capable of being copied to other media including readable
in Microsoft Word and/or Microsoft Excel. Cost sheets should be submitted in Excel format. d) Firms are to submit written proposals which present the firm's qualifications and understanding of the Work to
be performed. The firm's proposal should be prepared simply and economically and should provide all the
information which it considers pertinent to its proposal and qualifications for the project. Emphasis should be
placed on completeness of services offered and clarity of content. The response should be limited to fifty (50)
pages, or as close as possible. e) All attached forms MUST be completed and signed by an authorized individual. Forms that are not completed
entirely and/or not signed may result in disqualification. f) Vendors must follow the instructions in Section 3.1 to mark any pages as "confidential" or the like. Otherwise,
the proposer will automatically be disqualified.
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