Bids must be submitted showing unit prices for chemicals or materials delivered and unloaded without assistance to ONWASA's various locations as stated on the Bid Quotation Form (Exhibit 1) which is included as part of this RFB Package. Delivery cost must be included in the prices quoted and should include all costs associated with delivery as ONWASA will not pay any additional fuel service charges, lift gate or delivery charges. All bids shall be valid for a period of 90 days pending award of contract or ONWASA Board of Directors' approval. Quoted price should not include any sales or use tax but should only reflect the actual price of the delivered chemical or material. All bids shall be notarized. Bidders responding to this RFB are hereby notified that North Carolina General Statutes, relating to licensing of contractors, will be observed in receiving bids and awarding contracts. Bid, Performance, nor Payment Bonds are required for this RFB. ONWASA reserves the right to reject any or all bids, to waive informalities, and to accept any bid which, in the opinion of ONWASA, appears to be in its best interest. This RFB and all Bidder responses are considered public information, with the exception of trade secrets specifically identified in writing by the Bidder, which will be handled according to North Carolina State Statute or other laws. Any section of the Bidder's response package that is deemed to be a trade secret by the Bidder shall be submitted in a separate envelope clearly marked "TRADE SECRET INFORMATION- DO NOT DISCLOSE All pricing quoted in this RFB will be for an initial term of twelve (12) months. Bidder is obligated to the quoted prices for the full twelve (12) month term.
Pricing becomes effective with an option to renew on a yearly basis, for up to four (4) consecutive years. Individual chemicals will be awarded separately to the low bidder upon approval by the ONWASA Board of Directors. Questions concerning bid requirements or specifications should be directed to the ONWASA Chief Financial Officer, Tiffany Riggs, 228 Georgetown Road, Jacksonville, NC 28540. Telephone number is (910) 937-7545. All changes in specifications shall be in writing in the form of an addendum and published. Verbal information obtained will not be considered in awarding of bids. No changes to specifications will be permitted within five (5) days prior to the bid opening. All chemicals or materials must meet or exceed the requirements of American National Standards Institute/National Sanitation Foundation (ANSI/NFS) Standard (STD) 60 and 61 and the recommendations of the American Water Works Association (AWWA).
Guaranteed delivery date may be considered in making the award. Any Bidder who submits a bid on these specifications agrees to accept our purchase order and agrees to guarantee complete delivery within four (4) days of the order date, or as otherwise specified. If Bidder feels he/she cannot meet requested delivery or completion date, he/she shall so state and give revised time frame with bid. Deliveries will be accepted from 8:30 AM through 4:30 PM, Monday through Friday, with the exception of North Carolina designated holidays, when no deliveries will be accepted. No chemicals or materials shall be delivered unless witnessed by appropriate plant personnel. Upon discovery of any delivered chemical or material that does not meet ONWASA's minimum specifications, such chemicals or materials shall be immediately removed from the site by the Bidder and replaced with a chemical or material meeting the minimum standards. All deliveries will be unloaded without the assistance of ONWASA personnel. Deliveries that arrive at ONWASA facilities without proper equipment necessary for unloading will be refused. All costs associated with repeat deliveries will be the responsibility of the Bidder.
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