This is a service / maintenance or supply contract in Long Beach, California. Contact the soliciting agency for additional information.

Sources Sought Announcement: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY , it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of business, e.g. small or other, as appropriate and (i) must provide a capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below in italics. BACKGROUND: The VA Long Beach boilers and boiler plant are essential to the operation of the VA Long Beach Medical Center (VALBMC) by providing steam, space heating, hot water (for sanitation, food production and preparation, infection control), heat for processing equipment, and a salutary environment for the delivery of healthcare. Veterans Health Administration (VHA) required high pressure boiler(s) and boiler plant inspection and testing service is required for the safe and reliable operation of the equipment and systems and is required to remain in compliance with VHA Directive 1810(1) Boiler and Boiler Plant Operations. SAFETY DEVICE TESTING & CALIBRATION REQUIREMENTS: The contractor shall perform the required semiannual maintenance specified by VHA Directive 1810 Boiler and Boiler Plant Operations . The VHA Boiler Plant Safety Device Testing Manual (Latest Edition) shall be used as a guide for testing all Boiler Safety Devices. Site specific procedures shall be used to test all Boiler Safety Devices and provided upon request. All Boiler Safety Device Inspections shall be scheduled with the COR and Boiler Plant Supervisor. The Contractor MUST coordinate with COR and/or Boiler Plant Supervisor to minimize the number of equipment outages/bypasses required to complete all items in this Contract. Equipment outages must be operationally segregated to where no more than one boiler is offline/bypassed at one time for purposes of executing work on this contract. Equipment outages must be operationally segregated to only either the condensate tank, deaerator, or blow down receiving tank are offline/bypassed at one time. No two items will be offline/bypassed at the same time for purposes of executing work on this contract. A detailed report of inspection for each safety device tested shall be supplied to the COR and Boiler Plant Supervisor in a timely manner. All failures shall be immediately reported. VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating. VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing. A summary of the work is as follows: Review boiler plant log sheets and alarm and trouble reports. Review records that show combustion performance (flue gas oxygen and carbon monoxide). Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract. Test and record the operation and set points of all burner/boiler safety devices described in VHA Directive 1810 (1) frequency chart, items 6a, 6b, 7a, 8, 9, 10, 11, 12, and 17a 17nn. Make adjustments as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation. All testing must be in accordance with site specific procedures for testing safety devices. VA will provide site specific procedure upon request. If a site-specific procedure is not available, use procedure provided in VHA Boiler and Associated Plant Safety Device Testing Manual Latest Edition. Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output. Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data. Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments, monitoring, and control systems. Calibrate or replace all local pressure gauges and local thermometers yearly. Affix tags/stickers on each gauge indicating date when last calibration was performed. Check and log furnace pressure. Check for combustion gas leaks into the boiler room. Immediately inform COTR and Utility Plant supervisor of any recommended repairs or modifications both verbally and in writing. All interlocks and safety devices to be inspected and tested on each boiler/burner/equipment are contained in the VHA Boiler Plant Safety Devices Testing Manual (Latest Edition), along with testing procedures. Site specific testing procedures and documentation is to preferably be used and is available upon request. Required Burner Performance (natural gas and fuel oil): Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification). Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates. Maximum carbon monoxide: 200 parts per million (ppm). Maximum nitrous oxide must comply with South Coast Air Quality Management District permit to Operate: 5 ppmy or less (at 3% 02) Flue gas oxygen: 2.5-4.2 percent (Up to 5.2 percent at loads below 40 percent of maximum steam output, no upper limit at minimum firing rate, oxygen can be one percentage point higher on oil firing on single-point positioning systems). Flue gas oxygen (low excess air burners): 1.0-2.0 percent (Up to 2.5 percent at loads below 40 percent of maximum steam output, no upper limit at minimum firing rate: oxygen can be one percentage point higher on oil firing on single point positioning systems). No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local Southern California Air Quality Management District (SCAQMD) regulation in accordance with Long Beach VAMC Permit to Operate for each boiler and pollution control system. Copies of the applicable emissions regulations must be available in the boiler plant office. Flames shall be stable with no pulsations, shall be retained near burner, no blowoff or flashbacks, no constant flame impingement on refractory or waterwalls. List of instrumentation and controls to be inspected and calibrated: Steam flow transmitters (all). Steam flow recorders/computer readout. Flue gas oxygen sampling, analyzing and recorder/computer readout. Boiler and economizer stack temperature transmitters and recorder/computer readout. Master steam pressure and combustion controllers. Boiler outlet draft controllers. Boiler water level controllers. Feedwater deaerator and condensate storage tank water level controllers including overflow. All pressure and temperature sensors and transmitters. All signal processing and readout devices. VHA DIRECTIVE 1810(1) APPENDIX B INSPECTION/TESTING SERVICES: Testing and inspection must be executed and documented by a qualified boiler operator, or the required services may be procured from a qualified inspector if required. The following items must be accomplished by a qualified inspector as determined by local VA medical facility management staff. Such a determination must be carefully made for each item and each individual. Semi-Annual Requirements: (Two Times Per year) Deaerator tank level alarms and overflow testing. Condensate storage tank level alarms and overflow testing. Economizers safety Valve testing. CO and combustible gas detection and alarm system testing. Adjust burner combustion settings and calibrate oxygen trim. Check vibration of burner fans. Calibrate instrumentation, monitoring, and control systems. High-steam pressure cut-out (recycle). High-steam pressure cut-out (non-recycle). Steam safety valves lift test. Check gas vent valve for leaks. High-gas fuel pressure cut-off. Low-gas fuel pressure cut-off. Gas fuel safety shut off valves proof of closure. Leak test gas fuel safety shut off valves. High-fuel oil temperature cut-off (heated fuel). Low-fuel oil temperature cut-off (heated fuel). Low-atomizing pressure for fuel oil. High-fuel oil pressure cut-off Fuel oil safety shut off valves proof of closure. Leak test fuel oil safety shut off valves. Check operation of Liquid Petroleum Gas pilot. Low-pilot gas pressure cut-out. Forced draft fan motor interlock. Forced draft fan damper wide open for purge. Boiler outlet damper wide open for purge. Purge air flow interlock. Timing for pre-purge. Timing for post-purge. Igniter timing. Low fire position interlock. Combustion air interlock. Main flame out; i.e., time to close valves. Ignition flame out; i.e., time to close valves. Minimum igniter flame test. Scanner not sensing ignition spark. Low-oxygen alarm and/or cut-out. Pre-purge setting of flue gas recirculation damper. Interlock of building outside air damper with burner controls. Burner control. Check furnace pressure. Check combustion gas leaks into boiler room. Deaerator steam pressure/ temperature control and Safety testing. Annual Requirements: (One Time Per year) Condensate internal tank cleaning and visual inspection. Deaerator Interior cleaning and visual inspection. Blowdown receiving tank (basement) internal tank cleaning and visual inspection. Test plant and boiler emergency stop buttons and gas valves. Calibrate pressure gages and thermometers. Clean waterside of boilers. Clean fireside and repair refractory. Review written procedures. Steam safety valves (accumulation test at high fire). VHA DIRECTIVE 1810(1) APPENDIX B QUALIFIED PROFESSIONAL INSPECTOR (QPI) SERVICES: Qualified Professional Inspector (QPI). A QPI is any one or combination of the following: A boiler inspector who has a valid and current certificate from the National Board of Boiler and Pressure Vessel Inspectors; A boiler inspector who has qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the State and holds a current State license; A boiler inspector who is currently employed as a boiler inspector/testing by a jurisdiction that has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee; or A boiler inspector who is currently employed by an insurance company that has been licensed or registered by the appropriate authority of a State to write boiler and pressure vessel insurance. The following items must be accomplished by a documented Qualified Professional Inspector (QPI). Annual QPI Requirements: (One Time Per year) High pressure boilers (15 psig or greater): Inspect furnace and other internal surfaces, closures, and accessories. High pressure boilers (15 psig or greater): Inspect exterior of Unit, casing, supports, closures, accessories, valves, controls. All Boilers for fouling and combustion gas flow check Tube leak check on all boiler types. General Requirements: Contractor will follow the recommended inspection guidelines for inspections as set forth in the National Association of Corrosion Engineers (NACE) document RP0590-96 item Number 21046, the National Board Inspection Code [NBIC/ANSI 23] and VHA Directive 1810. Contractor shall review O&M history. Perform visual inspection. Prepare preliminary and final assessment report with recommendations. Work will commence with a meeting of Contractor personnel and Boiler Plant Supervisor. This meeting will serve to address the following items: Review plant safety regulations and lockout/tag out procedures Discuss the nature of the planned inspection activities Coordinate inspection activities with other outage events Inspection Activity: Visually inspect the following items and document the locations with a sketch or pictures. Any adverse findings must be documented with pictures and notes in detail. All data shall be included in the final report as supporting documentation. Review the boilers history including operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post weld heat treatment, history of repairs and modifications. Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with ASME codes. Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets. All welded and threaded pipe connections to the boiler shell or drum for signs of leakage or defects in the welded areas. Defects must be documented as to location with a sketch or picture and be non-destructively tested. Inspect foundations for signs of stress such as cracking or movement. All furnace tubes and all accessible convection tubes for alignment, evidence of corrosion, erosion, bulges, sagging, defective or deteriorated welds. Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, and damaged insulation. Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, and carbon deposits. Examine all stays and stayed plates. Inspect gas side baffles. Inspect internal drum surfaces and steam separating internals. Inspect tubes, tube ends and tube alignment. Check for sagging tubes. Inspect seating surfaces of manways and hand-holes. Check for missing items such as bolts and nuts. Examine all valve and pipe connections to the pressure vessel. Inspect refractory for cracking, shifting, sagging, bulging, or general deterioration including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor. Verify proper alignment of burner assembly. Inspect furnace for evidence of flame impingement. Test operation of water level gage glass. Perform mechanical and electrical inspection of disassembled low water cutouts (Disassembly by others). After reinstallation test operation. Test low water cutouts on hot boilers by lowering water level gradually. Verify that Boiler steam pressure gage is properly calibrated. Test operation of Boiler high steam pressure cutouts on hot boilers by raising steam pressure. Inspect safety valve installations and verify that the valves have proper capacity and set pressure, and valves, drains, and vents are properly installed. Verify that valve locking seals are not broken. On boilers that are hot, perform an operation test under pressure to confirm operation at proper set pressures. Operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves ( accumulation test ). Inspect piping to the water column, low water cutoffs and alarms, and gage glass. Verify that interior of piping is clear of obstructions. Verify that all nozzles of internal piping such as feed water admission and bottom blow-off collection are clear with no obstructions. Inspect valves on Boilers, Feed water, Blowdown, Drains and Steam Systems. Internal areas of steam drum and mud drum (inside boiler shell in fire tube boilers): Welded outlet connections. Surface of drums for pitting or surface discontinuities. Ligament areas between tube holes for cracking. Each tube end and internal surface of representative number of tubes for pitting, erosion, corrosion, and excessive scale buildup. Utilize fiber optic inspection equipment to inspect interior of tubes. Clean and inspect shell or tube sheet between tube holes for cracking. Six (6) Year QPI Requirements: (One Time Every Six (6) years) Deaerator: Inspection and wet magnetic particle testing of welds of pressure vessel interior. Condensate storage tank: Inspection and wet magnetic particle testing of welds of pressure vessel interior. Blow down receiver tank: Inspection and wet magnetic particle testing of welds of pressure vessel interior. General Requirements: Contractor will follow the recommended inspection guidelines for deaerator inspections as set forth in the National Association of Corrosion Engineers (NACE) document RP0590-96 item Number 21046, the National Board Inspection Code [NBIC/ANSI 23] and VHA Directive 1810. Contractor shall review O&M history. Perform visual inspection, and 100 % magnetic particle examination of welds. WFMT testing includes related activities for final surface preparation of welds. Removal of nominal surface deposits will be provided by means of power wire brushing. Perform ultrasonic measurement of material thickness. UT testing includes related activities for final surface preparation of contact surfaces. Removal of nominal surface deposits will be provided by means of power wire brushing and/or light surface grinding. Prepare preliminary and final assessment report with recommendations. Work will commence with a meeting of Contractor personnel and Boiler Plant Supervisor. This meeting will serve to address the following items: Review plant safety regulations and lockout/tag out procedures Discuss the nature of the planned inspection activities Coordinate inspection activities with other outage events Inspection activity: Visual inspection: A qualified inspector will inspect the deaerator to evaluate conditions relevant to the operational and mechanical integrity of the unit. Specific observations include documenting: Operation and maintenance practices Surface corrosion, including significant pitting Condition of internal components Integrity of internal attachment welds Condition of external supports, insulation, piping, and instrumentation/controls Wet fluorescent magnetic particle testing (WFMT): Examine all accessible internal welds for indications of relevant surface discontinuities. Examined areas include: Circumferential Longitudinal Nozzle penetrations Internal surfaces opposite externally welded attachments Testing includes related activities for final surface preparation of welds. Removal of nominal surface deposits will be provided by means of power wire brushing. Personnel qualified as a Level II/MT (minimum) and certified in accordance with the ASNT SNT-TC-1A, 2011 Edition will conduct the test and qualified inspector will evaluate the test results. Ultrasonic testing (UT): Document material thickness of the storage section shell and heads. Quantify areas of isolated thinning resulting from material corrosion. Evaluate depth of weld discontinuities identified by WFMT. Testing includes related activities for final surface preparation of contact surfaces. Removal of nominal surface deposits will be provided by means of power wire brushing and/or light surface grinding. Personnel qualified as a Level II/UT (minimum) and certified in accordance with the ASNT SNT-TC-1A, 2011 Edition, will conduct the test and qualified inspector will evaluate the test results. Consultation: Contractor will meet with the Boiler Plant Supervisor and COR during periodic intervals of the inspection activity and at the conclusion of field activity to: Review progress report Discuss results and recommendations Outline final reporting activities Specific Requirements: Feed water deaerator pressure vessel inspections must be scheduled during periods of low steam demand (June - September). Coordinate the inspection schedule with the COR and Boiler Plant Supervisor so that Long Beach VA can prepare the feed water deaerator for the inspections in advance and have personnel available to monitor the inspections. This includes cooling the feed water deaerator to near ambient temperature and having all man ways, hand holes open; the tank cleaned of loose materials; electrical lock-out, tag-out in place; connecting piping isolated; proper illumination provided; compliance with confined space access requirements including having safety personnel present in the boiler plant. Long Beach VA will comply with any other requirements of the inspector that are considered reasonable by Long Beach VA and have been presented in writing at least two weeks prior to the scheduled inspection. At least fourteen (14) calendar days notice to Long Beach VA is required prior to an inspection. Feed water deaerator pressure vessel inspections must be scheduled during periods of low steam demand summer months. The feed water deaerator inspection must comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, In service Inspection of Pressure-Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. 4.H. In addition to those guidelines, the inspections must comply with all Long Beach VA requirements as listed in this document. The inspector must completely enter the internal spaces of the feed water deaerator and visually inspect all internal surfaces that can be accessed. Minimum Inspection Requirements for Feed Water Deaerators: Review the feed water deaerator O & M history including operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post-weld heat treatment, history of repairs and modifications. Assess the external parts of the feed water deaerator and accessories and piping for safety, accessibility, cleanliness, proper operation, and compliance with codes. Inspect for evidence of leakage. Note feed water deaerator pressure gage and thermometer and verify gauge and thermometer accuracy. Inspect safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed. Perform an operation test under pressure to confirm operation at proper set pressures. Verify that the deaerator can safety withstand the test pressure prior to testing the valve(s). Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases. Inspect support structures for proper integrity and allowance for thermal expansion. Internal inspections: Certified American Society for Non-Destructive Testing (ASNT) Level II technicians must perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests and a qualified inspector will evaluate the test results. 4.K.8.B. Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking prior to the WFMT test. Inspect spray nozzles and trays. Properly prepare the surfaces before testing. Completely examine all accessible welds utilizing the Wet fluorescent magnetic particle testing (WFMT) test method. Testing includes related activities for final surface preparation of welds. Removal of nominal surface deposits will be provided by means of power wire brushing. Determine pressure vessel material thickness by UT. Thickness measurement locations must be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total). Measurement locations on the shell must be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the Boiler Plant Supervisor, providing justification. Testing includes related activities for final surface preparation of contact surfaces. Removal of nominal surface deposits will be provided by means of power wire brushing and/or light surface grinding. 4.K.8.H. Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness. Specific follow-up requirements: Provide one (1) complete copy of the written final inspection report emailed within thirty (30) business days following site departure fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected must be stated whether acceptable or deficient. All deficiencies must be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner. Provide sketches, diagrams, prints, supporting documentation and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair. 4.L.4. Detailed nondestructive test results include test data and calculations. Show locations and extent of all non-destructive testing by sketches. All safety-related deficiencies must be immediately reported to the COR and Boiler Plant Supervisor during the inspection visit. Provide recommendations on need for re-inspections after correction of deficiencies. Deliverables: List of key personnel and verifiable qualifications Essential test equipment and consumables Final surface preparations to support nondestructive evaluation (Deaerator: Inspection and wet magnetic particle testing of welds of pressure vessel interior ONLY) Field consultation to review conditions and report follow-up recommendations Final evaluation report, one (1) copy, emailed within thirty (30) business days from completion of on-site testing to COR and Boiler Plant Supervisor. PERSONNEL QUALIFICATIONS & CERTIFICATIONS: Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references: NFPA 85, Boiler and Combustion Systems Hazards Code NFPA 70E, Standard for Electrical Safety in the Workplace The contractor and all the individuals working on the project site shall have taken the OSHA Certified 10-hour construction safety course VHA Boiler Plant Safety Device Testing Manual, Latest Edition (Latest Edition) Site Specific Safety Device Testing Procedures VHA Directive 1810(1) - Boiler and Boiler Plant Operations VHA Directive 1810(1) Appendix B Inspection and Testing for Boiler Plant Operations ANSI/NB-23, National Board Inspection Code NACE International Standard RP0590, Recommended Practice for Prevention, Detection and Correction of Deaerator Cracking ASME B31.1, Power Piping Code ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers ASME Boiler and Pressure Vessel Code: Section I - Power Boilers Section IV - Heating Boilers Section VI - Care and Operation of Heating Boilers Section VII - Care of Power Boilers Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this. Proof of Qualified Professional Inspector (QPI) credentials/license qualifications shall be provided with the bid as defined in: (5. QUALIFIED PROFESSIONAL INSPECTOR (QPI) SERVICES:) A professional engineering firm (Professional License (PE)) that specializes in life expectancy evaluations must be part of the team and provide an analysis and recommendations under their seal based on the evaluation of the boiler and associated equipment by means of visual inspection and non-destructive testing conducted by experienced boiler inspectors and non-destructive testing experts on the team. Non-destructive testing of feed water deaerator pressure vessel will be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector. The tests must be conducted under the overall supervision of Qualified Professional Inspectors (QPI). Proof of qualifications shall be provided with the bid and as part of the final report. Non-Destructive-Testing Technicians: The technicians must be certified as being qualified Level II (minimum) technicians in the non-destructive testing methods to be utilized. The certification must be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT) SNT-TC-1A, 2011 Edition. INSPECTION/TESTING REPORTS: Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns: The first column labeled FUNCTION did the device pass or fail. The second column labeled Device list the device number and description in accordance with the VHA Boiler Plant Safety Devices Testing Manual Latest Edition. The third labeled Deficiencies-Recommendations The fourth column labeled corrective actions list any corrective actions taken during the inspection. The next section shall be in paragraph/bulleted form and list each device individual in accordance with the VHA Boiler Plant Safety Devices Testing Manual, Latest Edition. Plus, the section must reference the correct Master Specification and Standard Detail for that device. In addition to written report Contractor shall complete SEMI-ANNUAL - BOILER INPSECTION - TESTING CHECKLIST and ANNUAL - BOILER INPSECTION - TESTING CHECKLIST. TESTING CHECKLIST(S) shall be completed and submitted to COR and Boiler Plant Supervisor within seven (7) business days of testing. QUALIFIED PROFESSIONAL INSPECTION (QPI) SERVICE REPORTS: A preliminary inspection report will be issued at the conclusion of site activity. This report will document: Equipment identification Summary of inspection observations One (1) copy of the final inspection report will be emailed to the COR and Boiler Plant Supervisor within thirty (30) business days following site departure. This report will document the preliminary inspection report results plus: Diagrams, prints, support documentation Photographic journal Detailed nondestructive test results (Deaerator: Inspection and wet magnetic particle testing of welds of pressure vessel interior ONLY). CONTRACTOR SUBMITTALS: Contractor must submit valid proof of required accredited certifications, contained in (7. PERSONNEL QUALIFICATIONS & CERTIFICATIONS:) as a submittal with proposal package, prior to award of contract. GOVERNMENT APPROVAL BY COR & BOILER PLANT SUPERVISOR OF REQUIRED QUALIFICATIONS & CERTIFICATIONS PRIOR TO AWARD IS MANDATORY AND A DIRECT CONTINGENCY OF THIS CONTRACT. Complete specification of all products: name, ingredients, control range, test procedures, physical state (liquid, powder, etc.), container size, method of delivery, compatibility with present materials being used, catalog data, MSDS sheets. Products, quantities, and projected yearly costs. All submittals are subject to approval of the COR. CLEAN UP: All debris, excess material, parts, and equipment shall be cleaned up and removed by the Contractor at the completion of service and at the end of each day. The Contractor must dispose of all debris in accordance with all applicable laws and regulations and all required documentation must be submitted to the COR accordingly. All insulation must be returned to normal condition. Any damaged insulation must be replaced with like-in-kind material. MEETING MINUTES: Contractor is responsible for recording meeting minutes for all official meetings with the Government and distributing them via email to the meeting participants, COR, and CO within two (2) working days of the meeting. Official meetings include, but are not limited to security service coordination meetings, and any meeting the Contractor has with the Contracting Officer or COR regarding the Contract Quality or Performance. WARRANTY: The Contractor shall not void any manufacturer or installer warranty during testing or inspection service without prior written approval from the COR. If warranty is voided Contractor will be solely responsible for replacement at no cost to the VA. All defects in materials or workmanship found shall be reported to the COR. NOTIFICATION: Contractor shall notify and coordinate ALL work activities pertaining to this contract with the VA COR PERFORMANCE MONITORING: Routine inspections to include acceptance/certification work was completed in accordance with the SOW shall be performed by the VA COR and Boiler Plant Supervisor. CHANGES: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms or price to cover any increase in costs incurred as a result thereof. GOVERNMENT FURNISHED EQUIPMENT (GFE): NO GFE will be provided to or used by the Contractor. GOVERNMENT FURNISHED INFORMATION (GFI): Upon written request from the Contractor, the Government shall allow the Contractor to access and view the following documents if available: VHA Boiler Plant Safety Device Testing Manual, Latest Edition (Current Edition) Site Specific Safety Device Testing Procedures VHA Directive 1810(1) - Boiler and Boiler Plant Operations VHA Directive 1810(1) Appendix B Inspection and Testing for Boiler Plant Operations SEMI-ANNUAL - BOILER INPSECTION - TESTING CHECKLIST ANNUAL - BOILER INPSECTION - TESTING CHECKLIST The Government makes no representation as to the completeness or accuracy of these documents and it is the responsibility of the Contractor to comply with most up to date requirements and regulations according to the Contract terms. RISK CONTROL: Contractor responsible for submission and compliance of VA Infection Control Risk Assessment (ICRA) permit(s) required. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: Contractor shall obtain a Contractor I.D. Badge from the VA Police. All Contractor personnel shall ALWAYS wear required visible identification issued by the VA Police during the entire time they are on the VA Healthcare System campus. Parking information is available from the VA Police & Security Service Office. It is the responsibility of the Contractor to park only in appropriately designated parking areas. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. Smoking is prohibited throughout the VA Healthcare System campus. Possession of weapons is prohibited while on the ANY VA Healthcare System campus. Enclosed containers, including tool kits, shall be subject to search / seizure. Violations of VA regulations may result in citation answerable in the United States Federal District Court, not at/in the local district, municipal, or state court COVID SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS Contractor(s) are required to comply with Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors. OVERTIME AND NATIONAL FEDERAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. When one of the holidays fall on a Sunday, the following Monday will be observed as a National Federal Holiday. When one of the holidays fall on a Saturday, the preceding Friday will be observed as a National Federal Holiday. National Federal Holidays include: New Year s Day: January 1 Martin Luther King s Birthday: Third Monday in January President s Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth Independence Day: June 18 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25 INSURANCE COVERAGE: Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. PERSONNEL SECURITY REQUIREMENTS: The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. The cost for such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of the Contractor s personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for contract personnel assigned to Low Risk/Non-sensitive positions for 180 days or less under a single contract or series of contracts. However, a Security Access Clearance (SAC) background screening will be required for appropriate preliminary checks IAW VA Directive 0710. Important Information: The Government is not obligated to - nor will it pay for or reimburse any costs associated with responding to this sources-sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238220 ($16.5 Million). Notice to Potential Offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at SAM.gov | Home and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at VetBiz Portal. All interested Offerors should submit information by e-mail: steven.crayton@va.gov. All information submissions to be marked Attn: Steven Crayton Contract Specialist and should be received no later than 11:00 pm PST on 07/25/2022. The method of contractor selection has not been determined at this time.