This is a service / maintenance or supply contract in Santa Fe, New Mexico. Contact the soliciting agency for additional information.

Question Submission Close Date 8/2/2022 2:00 PM MDT To establish a Statewide Price Agreement for the purchase of Loader, Backhoe, for EMNRD State Parks Division in accordance with the State Procurement Code of New Mexico and is available to all State of New Mexico Agencies, commissions, institutions, political subdivisions and local public bodies allowed by law. Term: The term of this Price Agreement shall be for one (1) year from date of award with the option to extend for a period of three (3) additional years, on a year-to-year basis, by mutual agreement of all parties and approval of the New Mexico State Purchasing Agent at the same price, terms and conditions. This Price Agreement shall not exceed four (4) years. Successful bidder should be an authorized dealer and be a physically established dealership with parts and service facilities in New Mexico, with Original Equipment Manufacturer (O.E.M.) certified mechanics qualified to repair and service all aspects of engine and powertrain components. Successful bidder must also provide at least three (3) complete sets of keys with each unit. They will include ignition, tanks, toolboxes and other locking mechanisms. Provide one (1) technical manual, one (1) parts book (DVD or flash drive if available) and one (1) operator's manual with each unit delivered. Dealer preparation, conditioning and full service is required prior to delivery. Fuel tanks shall be filled to full capacity. Parameters for engine shutdown system shall be tested prior to delivery. Dealer shall provide pre-delivery inspection forms prior to the ordering agency's inspections. Fuel and DEF (Diesel Exhaust Fluid) tank, as well as all other fluid reservoirs must be filled to full capacity. All fluid reservoirs and tanks are to be labeled with quantity and type. Delivery: Deliver FOB to dealer's place of business within the State of New Mexico. In the event that there are no dealers or manufacturing facilities located in New Mexico then delivery will be determined at time of order by purchaser. Escalation/De-escalation Clause: In the event of a product cost increase, an escalation request will be reviewed by EMNRD State Parks Division and approved by State Purchasing on an individual basis. Please be aware this measure is not intended to allow any increase in profit margin, only to compensate for an actual cost increase. Price decreases as well shall apply. If the vendor's prices are reduced for any reason, users shall receive the benefit of such reductions. Price increases and/or decreases will not be retroactive to orders already in-house or backordered. Orders will be filled at the price in effect of the date of the receipt of the order by the awarded vendor. All requests for price increases must include the following information from the vendor: 1) Agreement Item Number 2) Current Item Price 3) Proposed New Price 4) Percentage of Increase 5) Mill/Supplier Notification of price increase indicating percentage of increase including reason for increase For escalations, awarded vendor must also supply a current Letter from the Manufacturer addressed to the vendor. The letter must state that they are increasing the price from the factory to the vendor, as well as the reason for the increase. For a price decrease, a letter from the vendor will be sufficient. EMNRD State Parks Division upon review of an escalation or decrease request may require additional supporting documentation prior to providing a written recommendation to the SPD. Final determination on the approval or disapproval of the escalation or decrease request will be made by SPD. Method of Award: Award will go to the lowest responsible bidder meeting minimum specifications, terms and conditions. The State reserves the right to award to multiple vendors per item. Awards will be made to meet the best interests of the State of New Mexico. Bidders may submit a bid response for up to three (3) models for each item and are encouraged to do, so long as they meet the minimum specification. EMNRD State Parks Division does not set a limit for exceeding the minimum specifications and welcomes multiple models with different capabilities. Bid responses must be completed using the attached Items Spreadsheet in Excel format. Minimum Requirements: Intent of Specifications: The specifications are intended to describe equipment for use by user agencies and local public bodies throughout the State of New Mexico, which will operate efficiently and safely. The design specifications incorporated herein are intended to describe such unit, and to set forth minimal performance parameters required by the State of New Mexico. The State reserves the right to accept minor variances in product design and/or operation offered by bidders if such acceptance is determined to be in the best interest of the State. Qualified Bidders: Bids may be accepted from manufacturers and/or factory authorized dealers who are able and willing to provide responsive service to the ordering agency during the warranty period and the extended warranty period if required. Bidders must be in a position to offer the lowest cost/highest effectiveness, completely assembled units meeting or exceeding the minimum specifications contained herein. Inspection of Work: The ordering bureau within EMNRD State Parks Division shall have access, at any reasonable time, to the bidder's and manufacturer's facilities for the purposes of inspection during periods of manufacture or assembly of the items to be ordered hereunder. The costs associated with such inspection trips shall be borne by EMNRD State Parks Division. Above noted equipment shall be delivered within one hundred and eighty (180) working days of bidder's receipt of order. If the above noted equipment is to be installed on a separate unit supplied by the user agency, then it shall be delivered within one hundred and eighty (180) working days of bidder's receipt of said unit. In the event of failure of the bidder to deliver in accordance with this requirement, the bidder shall be liable to the user agency and/or the State for late delivery penalties in the amount of twenty-five dollars ($25.00) per unit per day. Documented strikes, national emergencies, or acts of God are the only justification for delay in delivery. Acts of God are defined as unusual, sudden, and unexpected manifestations of the forces of nature, the effect(s) of which could not have been prevented by reasonable human foresight, plans, and care. Certificates, Manuals, and Warranties: When unit(s) are delivered, the bidder shall provide to the ordering agency (upon request): a) Documents of Title, (Due upon payment to vendor) b) Certificates of Origin, (Due upon payment to vendor) c) Warranty and Guarantee Certificates, d) Certifications specified in the contract, e) Manuals specified in the contract. Guarantees and Warranties: Unit(s) furnished hereunder shall be fully warranted (bumper to bumper) on all parts and labor for a minimum of two (2) years. All powertrain components shall be fully warrantied for at least five (5) years and/or twenty-five hundred (2,500) hours. In the event that a factory standard warranty exceeds our stipulated warranty, the factory standard warranty shall prevail. No deductible shall apply during the warranty period. It is understood that unit(s) offered in response to this request for bids will be of new design. In the event that unforeseen operational problems occur due to new design, the manufacturer shall warrant that it will retrofit at no cost to the purchaser, any improvements developed to correct problems of repeated or early failure in meeting acceptable performance standards for a period of one (1) year from date of delivery. Hydraulic components furnished hereunder shall be fully warranted on parts and labor for a minimum of two (2) years, or as may otherwise be required under this specification. Hydraulic Components to Be Covered: Hydraulic Pumps, Valves, Cylinders, Reservoirs and Controls. Servicing: Unit(s) ordered under this agreement shall be completely serviced and ready for operation upon delivery. Warranty Repairs: While the unit(s) provided hereunder are under warranty, all repairs shall be completed within five (5) working days after receipt of unit(s). This period may be extended at the user's option and such extension shall be documented in writing. In the event of failure to perform repairs within five (5) working days and failure to receive approval for time extension, the Vendor shall provide a like unit until repairs are completed. All repairs shall be performed at the Vendor's place of business or other facility of his/her choice. Delivery of unit(s) for repair and all costs associated therewith shall be the user's responsibility. Parts Availability: All replacement parts/components required by the ordering agency for repairs of unit(s) shall be provided within five (5) working days during the warranty period. This period may only be extended at the user's option. In the event of failure to provide parts/components within the stipulated time or receipt of user/owner concurrence for extending this time, the bidder shall provide the replacement parts/components at no cost to the user/owner. Training: The Vendor will be responsible for providing a minimum of four (4) hours of service and operator training or as may otherwise be required. Training session format(s), length(s), and location(s) will be mutually agreed to between the seller and purchaser. Payment or Acceptance Not Conclusive: Vendor must supply agency with an invoice for payment. No payment made under this agreement shall be conclusive evidence of the performance of the price agreement either wholly or in part, and that no payment made for the delivery of the items in whole or in part shall be construed as an acceptance of defective work or improper materials, nor relieve the Vendor from corrections of the defects. The final acceptance shall not be binding upon the Purchaser or the State, or conclusive, should it subsequently develop the Vendor has furnished inferior items or had departed from the specifications and/or the terms of the agreement. Should such conditions become evident, the ordering agency shall have the right, notwithstanding final acceptance and payment, to cause the item(s) to be properly furnished in accordance with the specifications (and drawings, if any) at the cost and expense of the Vendor. Tax Note: Bid shall not include New Mexico Gross Receipts Tax or local option tax(es). Such tax or taxes shall be added by the Contractor to its invoice at the current tax rate at each project's location, as a separate item to be paid. Quantities Goods: The approximate quantities for each item are estimated and are for bidding purposes only. Actual requirements will be as determined by the using agency at the time of P.O. Quantities may be increased or decreased as necessary to meet actual requirements. The State does not guarantee any amount of work. Order of Preference: Any references herein to a particular make or model number are intended not to be restrictive, but to set forth an acceptable level of quality and design, equal or better. Options: All ordered options shall be installed if applicable. Minimum Specifications: Scope: This specification describes a Four-Wheel Drive, Backhoe Loader with extendable dipper stick. Engine: Tier IV compliant or the most current available from manufacturer, diesel, electronic fuel injection, factory installed turbocharger (altitude compensator not acceptable). At least eighty-five (85) Society of Automotive Engineers (SAE) net engine horsepower at rated Revolutions per Minute (RPM) Duel stage, dry-type air cleaner with inner safety element. Air restriction indicator and pre-cleaner. Spin on-type oil filter(s). Fuel filter and fuel/water separator. Cold weather starting aid. Engine block heater. Or prior approved equal. Hood: Tilting hood (lockable). Exhaust: Vertical exhaust and muffler system with ninety (90) degree turn out. Cooling: Liquid cooled; maximum cooling available. Anti-freeze protection in system to minus thirty-four (34) degrees Fahrenheit. Long life or extended life coolant/anti-freeze. Locking lid or cap. Transmission: Manufacturer's standard, forward and reverse power shuttle. Neutral safety switch. Transmission disconnect system on transmission shift lever. Spin-on transmission filter. Or prior approved equal. Fuel Tank: Maximum capacity available. Locking lid or cap and labeled with quantity and type. Steering: Full power, hydrostatic. Front Axle: Oscillating, four-wheel drive engaged/disengaged from cab. Front Drive Shaft: Manufacturer's standard with drive shaft guard. Rear Axle: Heavy-duty axle with cab controlled differential lock/unlock. Brakes: Fully enclosed, hydraulic actuated wet disk, individually applied and interlock. Parking brake. Or prior approved equal. Ride Control: Manufacturer's standard. Electrical System: Manufacturer's standard starting and charging system. Heavy Duty alternator and battery with lockable lid or cover. Two (2)-twelve (12) volt thirty (30) Amperage (AMP) accessory power plugs in the cab. Master disconnect switch. Or prior approved equal. Lighting: Run-turn-stop-warning lights. Four (4) front and four (4) rear work lights. All light will be Light-Emitting Diode (LED) type. Throttle: Foot and hand lever control with infinite settings with electronic control. Tires: Manufacturer's standard front and rear, traction lug-type. Hydraulics: Manufacturer's standard. Tank must be labeled with quantity and type, reservoir with sight gauge or dipstick (anti-vandalism protection) and a Locking lid or cap. Spin-on hydraulic filter. Hydraulic oil cooler. All hydraulic cylinders shall be chrome plated. Or prior approved equal. Instrumentation: Electronic monitoring system for engine, electrical, power train and hydraulics. Provide the following gauges/meters: engine temperature, fuel, converter, hour meter and tachometer. High coolant temperature, low oil pressure, parking brake engagement, shuttle engagement/seat position, backup alarm, shall have audible and visual alarm warning. Cab: Fully enclosed Roll-over protective structures Falling Object Protective Structure ROPS/FOPS pressurized deluxe cab with tinted glass. Not to exceed seventy- seven (77) decibels (db) sound level. Right/left cab entry. Tilt wheel. Complete rubber floor mat. Factory installed air conditioner. Heater/defroster. Interior rear view mirror. Front/rear windshield wipers with front/rear windshield washers. Sun visor. Tilt steering wheel. Deluxe cloth suspension seat with safety belt. Storage compartments. Cup holders and interior cab light. Coat hook. Horn, dual switched front and rear. Fenders: Manufacturer's standard rear fenders. Operating Weight: Fifteen thousand (15,000) pounds as specified. Front End Loader Controls: Single-lever control to raise, neutral, lower, float, curl, dump, return-to-dig, bucket position indicator and clutch disconnect button on loader control. Loader Bucket: Heavy-duty general-purpose bucket, bolt-on cutting edge. Loader Arms: Heavy-duty manufacturer's standard with safety prop. Backhoe Controls: Two (2) lever joystick controls with electric/hydraulic pilot operated control system (no cables or rods). In-cab selectable excavator to backhoe control pattern change (no tools required). Backhoe Bucket: Twenty-four (24) inch severe-duty. Complete with rock teeth. Extendible Dipper Stick: Manufacturer's standard electric/hydraulic push button controlled (proportional valve) extendible dipper stick (no cables or rods). Boom: Manufacturer's standard heavy-duty boom. One hundred eighty (180) degrees swing arc. Transport lock. Stabilizers: Anti-drift, reversible pads for dirt and street. Toolbox: Manufacturer's standard lockable toolbox. Paint: Prime and paint at factory with factory standard color. Backup Alarm: Single sound level backup alarm with a minimum sound level of one hundred twelve (112) decibels "Preco" type or prior approved equal. Slow Moving Vehicle Emblem (SMV): Provide a slow-moving vehicle (SMV) emblem at rear. Led Light Bar: LED type amber front red rear, mini-LED light bar or approved equal, mounted on top of cab with rubber mounted metal bracket. Wired and fused separately to a heavy-duty switch. Grab Handles /Steps: Easy access grab handles and steps for entering and exiting cab. Tie Down Points: Minimum of four (4) designated Tie-down points with visual labeling, designed to accommodate chains with five-eighths (5/8) inch hooks.