It is the responsibility of the offeror to have the bid in by the specified time and date due.
Bids not received will not be accepted. It is the sole responsibility of the bidder to have made bids to
Operations. Late bids will not be considered.
Proposals submitted via facsimile (FAX) machine in response to this Invitation for Proposals will not be acceptable.
Proposals are subject to rejection unless submitted on this form. Thank you for your interest in the Pender County Schools. Please review the following instructions
prior to submitting your proposal:
o All submittals must be organized and indexed according to the section number and required subject
matter. The information contained in your submittal should be indexed and easily accessible by
Pender County Schools. Pender County Schools is not required to seek clarification on any
proposal that does not meet these minimum requirements.
o Prior to submitting and executing the proposal, please make sure you read and understand the terms
and conditions referenced. All proposals are subject to the terms and conditions outlined herein. All
responses will be controlled by such terms and conditions and the submission of other terms and
conditions, price lists, catalogs, and/or other documents as part of an offerer's response will be
waived and have no effect either on this Request For Proposals or on any contract that may be
awarded resulting from this solicitation. The attachment of any other terms and conditions by the
Offerer may be grounds for rejection of that proposal. Offerer specifically agrees to the conditions
set forth in the above paragraph by signature to the proposal.
o Pender County Schools will adhere to strict deadlines as indicated in the solicitation document and
thus will not make exceptions to these dates and times.
o Please read carefully the section titled "CONFIDENTIALITY AND PROHIBITED
COMMUNICATIONS DURING THE RFP PROCESS". All questions should be directed to
Michael Taylor, Chief Officer of Auxiliary Services at michael_taylor@pender.k12.nc.us.
o Offerers are cautioned that this is a request for offers, not a request to contract, and Pender
County Schools reserves the unqualified right to reject any and all offers when such rejection is
deemed to be in the best interest of Pender County Schools.
o If acceptable offers are received, Pender County Schools intends to enter into three contracts: one
with a "Primary" contractor, and two with "Secondary" contractors. The "Primary" contractor will
be on a first contact basis for all disaster and emergency services. The "Secondary" contractors will
be activated to serve as additional contractors at the sole discretion of Pender County Schools.
Pender County Schools reserves the right to decide when and if the "Secondary" contract will
be activated.
o In submitting a proposal, the Offerer agrees not to use the results there from as part of any news
release or commercial advertising.
o Submit one (1) signed, original executed proposal responses, along with 3 photocopies and 1
electronic copy (emails not accepted) of your proposal simultaneously to the address identified
below.
Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address
the package(s) for delivery as shown in the table below. If Vendor is submitting more than one (1)
proposal, each proposal shall be submitted in separate envelopes and marked accordingly. For delivery
purposes, separate envelopes from a single Vendor may be included in the same outer package. Proposals
are subject to rejection unless submitted with the information above included on the outside of the
proposal package.
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