This is a service / maintenance or supply contract in Huntsville, Alabama. Contact the soliciting agency for additional information.

The services to be quoted on and the prevailing conditions are described in this letter and the attachments sent with it. Contract Documents are being transmitted to interested contractors electronically as a matter of convenience. Huntsville Utilities Terms and Conditions for Invitations for Bids is an integral part of this action. The work to be performed is outlined in the Contract Documents (e-mail jim.lawson@hsvutil.org to obtain the Contract Documents. All work performed at the Huntsville Utilities will be scheduled by and coordinated through Huntsville Utilities Electric Operations Department, Tree Trim Division. We anticipate award of the support contract based upon labor and equipment requirements specified in the Contract Documents, which contains a listing of anticipated circuits to be trimmed during the first year cycle. We will issue a separate release for each circuit which your organization is assigned to complete. The time schedule for completion, estimated quantities to be trimmed for the circuit will be stated in each release or manifest prepared by Huntsville Utilities. Period of support will be October 1, 2022 to September 30, 2023 subject to the terms and conditions of the agreement, satisfactory job performance, price stability, and compliance with personnel and equipment standards. The contract will be extendable for two (2) additional one (1) year terms. We reserve the right to select an alternate service provider to satisfy our requirements if the contractor selected cannot fully staff to our stated requirements within the allotted time. Negotiations with any alternate service provider will be with contractors chosen from the original proposals submitted in response to this IFB. Contractors who do not submit a proposal per this IFB will not be considered for work under this Support Agreement. Any questions about the invitation for bid must be submitted in writing (preferably e-mail) to Jim Lawson (jim.lawson@hsvutil.org) prior to close of business on Monday, August 8, 2022. Any questions submitted prior to that time will have the answers published to all potential bidders within 24 hours of submittal. Questions submitted after the posted time will not be addressed. Your proposal must be submitted on the prescribed Proposal form in order to be acceptable and considered. Supplementary information regarding your qualifications may be added if you desire. Prices quoted must be firm for the support period. Huntsville Utilities will pay per the agreed upon contract amount except for specific exceptions called out by the Contractor. The contract price will apply for wind, ice, or other destructive actions which disrupt our services. Each Bidder must submit a list of three (3) references with the proposal. The list must include the last three companies for which work similar to our requirements have been performed, to include manpower, equipment and supervision. As a minimum, the list must call out: 1) company name for whom service is being provided, 2) contact person at the company who can provide us with information re: progress of work, 3) address of company - where work was performed if multiple locations, 4) telephone number and e-mail address of contact person. Sample reports which your company can produce must be submitted with the bid as a part of your Contractor Questionnaire/Bidder Qualification requirements. Each bidder must supply a listing of customers where this report is in use and provide reference information as called out above for verification of data availability. We will require copies of inspection certification reports for equipment assigned to perform work under this contract prior to the unit being placed in service. Any units placed in service without copies of inspection and certification may be dismissed without cause and work performed by the unit deemed unsatisfactory. Units which are reviewed and found to be unsatisfactory and unable to perform work to our standards will not be paid at the contract price. Proposals submitted in response to this Invitation for Bid must remain in effect for a minimum period of 60 days following the bid opening date. Huntsville Utilities will notify the successful bidder by written Purchase Order/Notice of Intent to Contract. Within five business days of notification, the Contractor must execute and return the agreement, provide copies of required Insurance documentation, and provide evidence of meeting the licensing requirements. Upon contractor compliance, Huntsville Utilities will execute the Agreement and issue the Final Notice to Proceed. Failure to meet the requirements in a timely manner may result in disqualification of the apparent successful bidder. Huntsville Utilities will not execute the contract nor give the Final Notice to Proceed until all requirements, as called out in this IFB and its attachments are satisfied. At the time of Contract Execution, Huntsville Utilities will designate a representative to serve as the Contract Supervisor. This person will serve as the liaison between the Contract Service Provider and the Huntsville Utilities Electric Department. Huntsville Utilities reserves the right to reject any or all quotes, or any portion thereof. Envelopes containing bids must be marked with the Bid Opening information. Information must be placed on the outside of the envelope in the lower left hand corner and include: Company Name; Bid Number; Bid Opening/Due Date; "Attn: Line Clearance - Hourly"; Alabama State Contractors License Number; Attn: Jim Lawson. Bids without the proper bid opening information will not be opened nor considered for award. For window envelopes, this information must be visible.