This Request for Proposals ("RFP") is an invitation by the District of Summerland (the "District") to prospective Proponents to submit non-binding Proposals for the provision of the development of a Master Plan for the Summerland Rodeo Grounds as further described in Section 2 - Deliverables. The Summerland Rodeo Grounds, located at 18707 Bathville Road in Summerland, is 73.76 acres of parkland. It is a rustic special-purpose park facility with two riding rings, grandstands, animals stalls, clubhouse (capacity for 100 people), seasonal concession cook shack, seasonal washroom building with showers, and large open spaces. The facility is used for equine activities, clinics and events, rustic weddings, family reunions, special events (Bluegrass Festival) and staging areas for sporting events (running, biking, long boarding, etc.). The site has caretakers who reside on the property. The 2018 District of Summerland Parks & Recreation Master Plan recommended that the District: "Undertake a master plan for the Rodeo Grounds, exploring community needs and possible uses for the site, servicing requirements and costs and possible operating arrangements." A plan for the Rodeo Grounds was last completed in June 2008 (see RFP Appendix F - Rodeo Grounds Report). The overall expected outcomes of the Summerland Rodeo Grounds Master Plan (the "Plan") are to:
Provide a long-term vision for this property.
Provide staff with direction on property operations and management.
Provide recommendations for operational requirements and capital investments including costing over the next 15 years. The Supplier shall provide the District with proof of the following prior to beginning work on this project:
A valid Business License.
WorkSafe BC Clearance Letter (or equivalent if the Supplier operates in another jurisdiction) addressed to the District of Summerland, indicating that account is active and in good standing, or the Supplier must provide proof of exempt status in the form of a status determination letter from WorkSafe BC (or equivalent). As the process to obtain a status determination letter may take some time, Proponents are urged to contact WorkSafe BC immediately if they do not have WorkSafe BC coverage (or equivalent).
Commercial General Liability Insurance coverage as per the requirements detailed in Appendix A - Form of Agreement.
Automobile Liability Insurance coverage as per the requirements detailed in Appendix A - Form of Agreement.
Professional Errors and Omissions Insurance coverage as per the requirements detailed in Appendix A - Form of Agreement. Term of Engagement:
The successful Proponent should be prepared to commence work in September 2022 and to complete the work within six (6) months. Conditions for Participation and Requirements to Request to Participate:
Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process. The Method of Contractor Selection has not been determined at this time.
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