This is a service / maintenance or supply contract in Beaumont, Texas. Contact the soliciting agency for additional information.

Formal bids must be returned by the vendor to the City Clerk's Office by the time and date specified. The bids are publicly opened and each is read aloud. After bid opening, all bids are tabulated and evaluated. When the bid analysis is completed, a recommendation is submitted to City Council. Council votes to approve or reject the recommended bid. Attention Google Chrome Users: In order to guarantee you are seeing the most up-to-date PDFs in this section, please make sure to press CTRL+F5 to manually clear your browser cache. Below is a link to the current bid opportunities with the City of Beaumont. The document is regularly updated and in Adobe PDF format. To view this document you will need to download and install. For bid results Monday-Friday, 8:00 a.m. to 5:00 p.m., call 409-880-3720 or visit our web site at website. The City of Beaumont is soliciting bids for an annual contract to provide grounds maintenance as described herein at the Gulf Terrace Hike and Bike Trail located between Dishman Road and Phelan Boulevard, in Beaumont, Texas. Specific questions concerning items or procedures in this solicitation, shall be submitted via fax or mail, and will be answered in writing through an Addendum. The Addendum will be posted to the City's web page, and provided by email or fax to each person receiving a bid announcement, bid package, or those attending pre-bid meetings. Questions should be directed to the individual named below. Questions received less than five (5) days prior to the date of opening bids may not be answered. Only questions that have been resolved by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be made in the form of an Addendum which will be made available online at website and will be faxed to the vendors on the bid announcement list. The Texas Local Government Code, Sections 271.905(a) and 271.9051 allow the City to consider a vendor's principal place of business in awarding certain contracts by way of competitive bids. This consideration is in effect to promote economic development opportunities through the contract by employing local residents and increasing tax revenue. If you are a Beaumont vendor and wish to be considered for application of this preference, fill in the forms at the end of this package and return with your bid. The fact that insurance is obtained by Contractor on behalf of City will not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by City from Contractor or any third party will not be limited by the amount of the required insurance coverage. The Contractor shall furnish all services, supplies, personnel and equipment to perform the scope of work of this Contract. 2. The City shall have the right to inspect any facilities, areas or equipment both prior to or after award of the Contract. Such inspections may be related to, but are not limited to, verification of work or conditions, safety, damages, or operational interest. 3. Minimum requirements for equipment and personnel needed to successfully perform this contract are listed on the Bidder Information Form to be completed by each bidder. These are MINIMUM requirements. Growth rates as affected by weather conditions may make these requirements subject to an increase in the amount of equipment and employees needed to maintain the work schedule. The Contractor must be able to demonstrate the ability to add equipment and personnel as required. 4. The contractor may not sell or assign all or part interest in activities to another party or parties without written approval of the City Manager or his designee of such sale or assignment. The City may require any records of financial statements necessary in its opinion to insure such sale or assignment will be in the best interest of the City. 5. The Purchasing Division must be notified of any Subcontractor(s) to be used in the performance of this Contract, prior to performance of any work on behalf of the Contractor. The Purchasing Division will make the sole and final determination of acceptability of the Subcontractor. An Insurance Certificate must also be provided prior to the performance of work by any Subcontractor showing coverage as per Attachment "A" either under the Contractor's polices or as separate policies held by the Subcontractor. There shall be paid on the project not less than the general prevailing rates of wages in the locality of the project. To facilitate the performance of this contract and in the best interest of the City and its property, the City will be responsible for the following: 1. The City will fertilize lawn and bed plant material as required. 2. The City will prune, remove and/or replace trees as required. Fallen trees and limbs in excess of eight inches (8") shall be removed by the City. 3. The City will provide insecticide treatment as required on the site for ants. 4. The City will be responsible for the removal of graffiti on concrete surfaces. 5. The Parks Inspector will inspect each mowing Section after notification by the Contractor that the work is complete. Parks Inspector shall be the sole judge of whether the work is satisfactorily completed. 6. The contractor may, if unable to address deficiencies to the satisfaction of both the Contractor and the Parks Inspector, or if any questions arise relating to contract performance, terms and conditions, contact the Purchasing Manager or his representative at 409-880-3720 for mediation.