This is a service / maintenance or supply contract in Lake City, Florida. Contact the soliciting agency for additional information.

Columbia County welcomes your response to this solicitation. Bidders should be prepared in accordance with the instructions herein and will be evaluated by the County as stated in the evaluation section of this document. The County reserves the right to waive any formalities, to reject any or all bids or to re-advertise for these services. The County may withdraw all or part of this solicitation at any time to protect the interests of the County. All Bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Only one bid set will be furnished with each individual or company interested in bidding. The one complete bid set is to be submitted in a sealed envelope. Bidders shall indicate Bid Number, Project Title, and the name and address of the firm submitting the bid on the outside of the envelope. All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute. The work specified in this contract shall consist of roadside litter removal and roadside mowing. The following specifications are to be strictly adhered regardless of prior years specifications or work requirements. The quantities to be paid will be the area, in miles, of mowing and litter removal completed and accepted. Special areas such as retention ponds will be measured in acres. Request payment for work completed and accepted by the County by submitting an invoice. The invoice shall be based on the pay items and unit prices contained in the Contract and shall include the Invoice Number, the Invoice Date, and the period that the invoice represents. Submit the invoice to the Roadside Mowing Director. Upon receipt and approve, payment will be made during the Countys next schedule check run which is on a bi-weekly schedule. Prices and payment will be full compensation for furnishing all equipment, materials, labor, and incidentals necessary to complete all mowing and litter removal operations specified and completed Compensation will be the unit price per mile for mowing times and the actual miles completed and accepted, the unit price for litter removal times and the actual miles completed and accepted, and the unit price for special mowing times the actual acres completed and accepted. Invoices shall include road names of start and stop points for each billing cycle. Payment will be made under the items specified in the Bid Price Proposal. Contracts shall begin between September 12th and Septmber 30th, 2022 and extend through the cycle ending Novemeber 30, 2023 (Note: contractor to be paid based upon actual start date). Contracts may be eligible for one (1) renewal. The renewal shall be subject to the same unit bid prices and associated quantities as well as all other terms and conditions set forth in the original contract and the supplemental agreement(s) determined by the Roadside Mowing Director to continue into the renewal period. The renewal period shall not exceed the original contract term. Renewals shall be made at the sole discretion and option of the County and must be agreed to in writing by both parties. Renewal is contingent upon the availability of funds and the satisfactory performance of the Contractor as determined by the County. General Liability Insurance: Carry and keep in force, during the period of this Contract, a general liability insurance policy or policies with a company or companies authorized to do business in Florida, affording public liability insurance with bodily insurance limits of at least one-million dollars ($1,000,000) each occurrence, and property damage insurance of at least one-hundred thousand dollars ($100,000) each occurrence, for the services and work to be rendered in accordance with this Contract. Certificates of such insurance shall be filed at the time of Contract execution with the County Managers Office. Workers Compensation Insurance: Provide proof of Workers Compensation Insurance in accordance with the laws of the State of Florida and in amounts sufficient to secure the benefits of the Florida Workers Compensation Law for all employees. If subletting any of the work, ensure that the employees of the subcontractors are covered by similar insurance. Ensure that any equipment rental agreements that include operators who are employees of independent Contractors, sole proprietorships or partners are covered by similar insurance. Any dispute shall be heard by a panel made up of the Public Works Director, Purchasing Director, and the Commissioner of the district where the problem occurs. The panel will then make a recommendation for resolution. If the Contractor remains unsatisfied, he/she may then request to be heard by the Board of County Commissioners.