For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection. This page shall be filled out and returned with your bid. Failure to do so may subject your bid to rejection. For your bid to be considered, your company (you) must be a North Carolina registered vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor Portal). If you do not have a vendor number, register at website. Electronic responses ONLY will be accepted for this solicitation. Bids will be publicly opened: August 29, 2022 @ 10:00am-et. The purpose of the Invitation for Bids (IFB) is to seek out and award one qualified recommended vendor for the janitorial services, as per the attached specifications for the Department of Health and Human Services, Division of Vocational Rehabilitation Services at the Statesville VR office located at 2042 Davie Avenue, Statesville NC 28625. The intent of this solicitation is to award an Agency Specific Contract. Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or
unanticipated delay. Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bids(s). Vendors are strongly encouraged to allow sufficient time to upload bids. Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding to this IFB periodically check the State's IPS website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all information in this IFB and all Addenda thereto. North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts. The Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State's best interest. 1) Price 2) General reputation and performance capabilities of bidder 3) Conformity with the intent of specifications herein 4) Conformity with terms and conditions of this Invitation for Bid 5) References 6) Years of experience While the intent of this IFB is to award a Contract(s) to a single Vendor for all line items, the State reserves the right to make separate, additional awards to different Vendors for one or more line items, to not award one or more line items, or to cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so. The State reserves the right to waive any minor informality or technicality in bids received. If a Vendor selected for award is determined by the State to be a non-resident of North Carolina, all responsive bids will be reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity to match the price of the winning bid, pursuant to Executive Order# 50 and G.S. 143-59 (for more information, please refer to VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING). If such bid(s) are identified, the State will then determine whether any such bid falls within the price-match range, and if so, make a Contract award in accordance with the process that implements G.S. 143-59 and Executive Order# 50. The State reserves the right to waive any minor informality or technicality in bids received. The purpose of this IFB is to seek out one qualified vendor to provide the janitorial services described in this IFB. The selected vendor will be required to perform the janitorial services as recommended by the for environmental cleaning and disinfection website. The specific items and any specifications that the Purchasing Agency is seeking. Items offered by the Vendor must meet or exceed the listed Specifications to be considered for award. Service Days: Monday, Wednesday, Friday - after 5:00pm (Except State Holidays). Performance of the work shall be conducted and completed at least in accordance with the Contract requirements and recognized and customarily accepted industry practices. Performance shall be considered complete when the Services are approved as acceptable by the Contract Administrator. Acceptance of Vendor's work product shall be based on the following criteria: The State shall have the obligation to notify Vendor, in writing ten (10) calendar days following completion of such work or delivery of a deliverable described in the Contract that it is not acceptable. The notice shall specify in reasonable detail the reason(s) it is unacceptable. Acceptance by the State shall not be unreasonably withheld; but may be conditioned or delayed as required for reasonable review, evaluation, installation, or testing, as applicable to the work or deliverable. Final acceptance is expressly conditioned upon completion of all applicable assessment procedures. Should the work or deliverables fail to meet any specifications, acceptance criteria or otherwise fail to conform to the Contract, the State may exercise any and all rights hereunder, including, for Goods deliverables, such rights provided by the Uniform Commercial Code, as adopted in North Carolina.
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