The Village of Johnson City Department of Code Enforcement is seeking proposals for providing lawn cutting services for properties within the Village of JC. By Village Code, the Code Department can order the cutting of lawns by a private contractor and bill the property owner. In a typical year the Village has approximately 50-75 lawn cutting work orders. Occasionally, excessive garbage will have to be picked up and disposed of. At the time of the issuance of a work order for the cutting of grass, it will be at least eleven inches high. Estimates should be based on this situation along with the need to remove the yard waste. In addition, the contractor must clean-up any grass clippings on the sidewalk area and may not discharge grass onto a public street. Contractor shall email a picture of the completed work or notify the Code Office when the work is completed. Each bidder must provide a written summary explanation of the quantity and quality of its equipment and work force, together with expected response times. Each bidder shall provide a detailed list of prior similar projects or work orders, including the name, address, business telephone and cellular telephone of contact person so that the Village of JC can check on responsibility of the bidder. Submittal should include the labor, machine and disposal costs for each property. The contractor selected will be expected to respond to a request to perform the work within 2 business days. The Village will be invoiced for the work within 2 weeks from the date of the work. The successful contractor and any subcontractors will have to provide the Village of Johnson City certificates of insurance as follows: a. General Liability Insurance Policy in the amount of $1,000,000 per occurrence / $2,000,000 aggregate applied on a per location/project basis. Coverage should be primary & non-contributory. Policy must include Waiver of Subrogation in favor of the Village. 2 The Village of Johnson City shall be named an additional insured with completed operations endorsement. All said insurance policies shall contain the following clause: In the event of any material alteration, non-renewal, or cancellation of this policy, at least thirty (30) days notice thereof shall be given to Village of Johnson City Clerk at 243 Main Street, Johnson City, NY 13790. b. Firm shall also furnish the Village with certificate of insurance indicating that he/she/they are covered by Workers Compensation and New York State Disability Benefits Law Coverage. c. Umbrella Liability policy in the amount of $1,000,000 with coverage to follow form of the underlying coverages. d. Automotive Liability Insurance policy in the amount of one million dollars ($1,000,000.00) single limit for bodily injury and property damage. Policy must include Waiver of Subrogation in favor of the Village. Coverage should apply to all owned, nonowned and hired vehicles. All said insurance policies shall contain the following clause: "In the event of any material alteration, non-renewal, or cancellation of this policy, at least thirty (30) days notice thereof shall be given to the Village of Johnson City Clerk at 243 Main Street, Johnson City, NY 13790. e. All coverage should be placed with a licensed insurance carrier with an AM Best rating of A- or better. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, the following: 1. The bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all its employees. Such policy shall, at minimum, meet the requirements of section two hundred one-g of the labor law. 2. The bidder has and will comply with all applicable state and federal laws, rules and regulations concerning this bid and the proposed work thereunder, including but not limited to labor law and prevailing wage requirements. 3. The bidder understands and will comply with any cooperative purchases that results from this award/contract; as this request for quotes and any resulting award/contract is being made available for use by other governmental entities; and that by this language the Village of Johnson City is making its contract available for New York local governmental entities. 4. The bidder understands that any award may begin immediately upon award and has the potential term through December 31, 2022, and that there may be a one-year renewal of the contract with the consent of both parties.
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