Renovation of a municipal facility in Poland, Maine. Completed plans call for the renovation of a municipal facility.

The Town of Poland is requesting bid proposals for replacing the Town Office HVAC system. Companies submitting bids must submit them in sealed envelopes with Town Office HVAC clearly printed on the exterior. Proposals must include vendors name, address, phone(s), contact person, and total cost. The enclosed bid form must be used, and bidders must observe all required state and federal laws and policies. Companies submitting bids must be registered with Efficiency Maine. Companies must also use the equipment detailed in the specification sheet. The Town intends to apply for Efficiency Maine rebates for the project and these two items are a requirement to apply for those rebates. The contractor shall coordinate with the Town prior to the purchase of equipment to ensure any rebates are realized. All inquiries regarding bids should be directed to the Town Manager at (207) 998-4601; email mgarside@polandtownoffice.org. The Board of Selectpersons will consider proposals on Tuesday, September 6, 2022 at 7:00 PM in the Town Office conference room. The project will consist of several phases - all outlined in the attached documents. Removal of the existing system and ducting. Installation of the new system. Repair of the roof over the Town Office Conference Room where the roof unit was removed. The project should be completed before the start of the 2022 heating season. The Town of Poland reserves the right to reject any or all bids Each such certificate shall list the Town as an additional insured and contain a statement of the insurers obligation to notify the Town at least fifteen (15) days prior to cancellation of any policy covered there under. The Town shall be furnished with a Certificate of Insurance. In the event the Town is required to defend itself, the Successful Bidder shall reimburse the Towns costs, including reasonable attorneys fees for defense of such liabilities which arise out of the Successful Bidders negligence. In any claim which may arise as a result of intentional or negligent acts or omissions of the Successful Bidder, the Comprehensive General liability insurance policy provided by successful Bidder shall be deemed primary protection against such claims and the Town shall not be called upon to contribute to a loss otherwise payable by the Successful Bidders insurer due to its insureds act or omission.