All proposals submitted become the property of the City and will not be returned. If the company intends to submit confidential or proprietary information as part of the proposal, any limits on the use or distribution of that material should be clearly delineated in writing. This information should be submitted in a sealed envelope, clearly labeled confidential and where it should be submitted in the response. Please be advised of the Freedom of Information Act as it may pertain to your submittal. Should you have any questions, please contact Robert Greenway, Building Maintenance Supervisor, at 401-921-9638 or robert.a.greenway@warwickri.com The awarding authority of any public works project shall withhold the next scheduled payment to any contractor or subcontractor who fails to comply with the above provisions, as well as any further payments until they comply. The DLT may also impose a penalty of up to $500 for each calendar day of noncompliance. Please refer to Rhode Island state laws Section 37-13 for more information. The successful bidder must provide the City of Warwick with an original Certificate of Insurance for General Liability in a minimum amount of $1 million, naming the City of Warwick as the additional insured and so stated on the certificate with the bid name and bid number. It is the vendor's responsibility to provide the City of Warwick with an updated Certificate of Insurance upon expiration of the original certificate. For a bid to be awarded to a corporation, limited liability company or other legal entity, prior to commencing work under the awarded bid, that corporation, company or legal entity may be required to provide to the Purchasing Agent a Certificate of Good Standing from The Rhode Island Secretary of State dated no more than thirty (30) days prior to the date upon which the bid approval was made. Please note that no other State's Certificate of Good Standing will be accepted. The successful bidder will provide said Certificate of Insurance and Certificate of Good Standing within ten (10) calendar days after notification or the City reserves the right to rescind said award. Prices to be held firm November 18, 2022 through November 17, 2023. Term contracts may be extended for one (1) additional term upon mutual agreement unless otherwise stated. The City is exempt from the payment of the Rhode Island Sales Tax under the 1956 General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended. The Purchasing Agent reserves the right to reject any and all bids, to waive any minor deviations or informalities in the bids received, and to accept the bid deemed most favorable to the interest of the City. The City reserves the right to terminate the contract or any part of the contract in the best interests of the City, upon 30-day notice to the contractor. The City will incur no liability for materials or services not yet ordered if it terminates in the best interests of the City. If the City terminates in the interests of the City after an order for materials or services have been placed, the contractor will be entitled to compensation upon submission of invoices and proper proof of claim, in that proportion which its services and products were satisfactorily rendered or provided, as well as expenses necessarily incurred in the performance of work up to time of termination. The City reserves the right to award in part or full and to increase or decrease quantities in the best interest of the City. Any quantity reference in the bid specifications are estimates only, and do not represent a commitment on the part of the City of Warwick to any level of billing activity. It is understood and agreed that the agreement will cover the actual quantities ordered during the contract period. The City reserves the right to rescind award for non-compliance to bid specifications. The successful bidder must adhere to all City, State and Federal Laws, where applicable.
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