The purpose of this Invitation for Bids (IFB) is to solicit bids and select a highly qualified Vendor to provide on-site
Elevator Maintenance and Repair Services for the Longleaf Neuro-Medical Treatment Centre located at 4761 Ward
Boulevard, Wilson North Carolina. Longleaf Neuro-Medical Treatment Centre is responsible for ensuring an efficient and safe environment for its
occupants by providing the periodic inspection and testing of existing elevator equipment as required by the American
Society of Mechanical Engineers. The intent of this solicitation is to award an Agency Specific Contract. CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the "Effective
Date"). The Vendor shall begin work under the Contract within thirty (30) business days of the Effective Date.
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on
the same terms and conditions for up to two (2) additional one (1)-year terms. The State will give the Vendor written
notice of its intent to exercise each option no later than thirty (30) days before the end of the Contract's then-current
term. In addition to any optional renewal terms, and with the Vendor's concurrence, the State reserves the right to extend
the Contract after the last active term. Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and
Conditions, all relevant exhibits and attachments, and any other components made a part of this IFB and comply with all
requirements and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and
other changes that may be issued in connection with this IFB. If Vendors have questions, issues, or exceptions regarding any term, condition, or other component of this IFB, those
must be submitted as questions in accordance with the instructions in the BID QUESTIONS Section. If the State
determines that any changes will be made as a result of the questions asked, then such decisions will be communicated
in the form of an IFB addendum. The State may also elect to leave open the possibility for later negotiation and
amendment of specific provisions of the Contract that have been addressed during the question and answer period.
Other than through this Q and A process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be
required to evaluate or consider any additional or modified terms and conditions submitted with Vendor's bid or
otherwise. This applies to any language appearing in or attached to the document as part of the Vendor's bid that
purports to vary any terms and conditions or Vendors' instructions herein or to render the bid non-binding or subject to
further negotiation. Vendor's bid shall constitute a firm offer that shall be held open for the period required herein
("Validity Period" above). Instructions: It shall be MANDATORY that a representative from each Vendor be present for a pre-bid site visit.
Attendees must arrive promptly All attendees must sign in upon arrival and clearly indicate each prospective Vendor
represented on the sign in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN OR PARTICIPATE IN THE
SITE VISIT, NOR SHALL THEIR BID BE CONSIDERED. Once the sign-in process is complete, all other persons wishing
to attend may do so to the extent that space and circumstances allow. FAILURE TO ATTEND THE MANDATORY SITE VISIT SHALL RESULT IN VENDOR'S BID BEING DEEMED NONRESPONSIVE AND NOT CONSIDERED FOR AWARD.
The purpose of this visit is for all prospective Vendors to apprise themselves of the conditions and requirements which
will affect the performance of the work called for by this IFB. Vendors must stay for the duration of the site visit. No
allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called
for or implied by this IFB. Vendors are cautioned that any information released to attendees during the site visit, other than that involving the
physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this
IFB, must be confirmed by written addendum before it can be considered to be a part of this IFB and any resulting
contract. Questions received prior to the submission deadline date, the State's response, and any additional terms deemed
necessary by the State will be posted in the form of an addendum to the Interactive Purchasing System (IPS),
, and shall become an Addendum to this IFB. No information, instruction or advice provided
orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this
IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained in the IFB and an
addendum to this IFB.
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