Renovation of an educational facility in Oro Grande, California. Completed plans call for the renovation of a educational facility.

Each proposal must conform and be responsive to this invitation, the instructions and conditions, the specifications, and all other documents comprising the pertinent contract documents. The district reserves the right to reject any or all proposals, to accept or to reject any one or more items of a proposal, or to waive any irregularities or informalities in the proposals. No proposer may withdraw their proposal for a period of sixty (60) days after the date set for opening. RFP Questions Due from Proposers at 3:00pm on 9/14/22 Districts Response to Questions by 4:00pm on 9/16/22 Board Approval on 10/5/22 Notification of Selected Vendor by 3:00pm on 10/10/22 * Subject to change at District discretion The District reserves the right to contact any and all vendors submitting proposals for the purpose of clarifying issues related to the proposal submitted. Each proposal must identify one contact person authorized to interpret the proposal. The contact person must be available to answer questions via email and/or telephone between the hours of 11:00am -3:00pm on 9/26/22 through 9/30/22. Proposals shall be made in accordance with the following instructions: 1. Deadline for Receipt of Proposals: Five (5) original hard copies and one (1) electronic copy (.pdf) of proposals shall be received Attention: April Lara, Purchasing Department of the Oro Grande School District located at 19900 National Trails Hwy, Oro Grande Ca 92368. Responses must be sealed, clearly marked "RFP 22-23-01 Cafe Speed Line" and received not later than 9/23/22. 2. Requests for Information: Any questions relative to the RFP regarding documents, discrepancies, omissions or doubt as to meanings should be directed to the Director of Purchasing, April Lara at bids@orogrande.org.. 3. Forms: Proposals shall be made in the format specified by the District. All items should be addressed. Numbers should be stated in figures, and the signatures of all individuals must be in longhand ink. The submission should be made without interlineations, alterations, or erasures. 4. Non-Collusion Declaration: Each Proposer must return a fully executed Non-Collusion Declaration, as required by Public Contract Code section 7106, with the completed proposal. The Non-Collusion Declaration is included in this package. 5. Addenda or Bulletins: Any addenda or bulletins issued prior to the RFP due date shall form a part of the specifications of the RFP. If addenda are issued for this RFP, they will be posted on the District portal. and the form for recognizing any addenda is part of this package. If there are no addenda or bulletins issued prior to the RFP due date, this form will not be required to be included in the proposal package. 6. RFP Price Form: Proposer shall return the RFP Price Form with their proposal. Proposer shall include a lump sum amount for the work performed under the scope of service. 7. Cost of Preparation: All costs for preparation of proposals shall be borne by the Proposer. 8. Retention of Information: The District reserves the right to retain all proposals. The District will not be responsible or liable in any way for any losses that the Proposer may suffer from the disclosure of information or materials to third parties. 9. Withdrawal of Proposals: Any Proposer may withdraw their proposal either personally by written request or email request confirmed at any time prior to the scheduled closing time for the receipt of proposals. 10. Rejection of Proposals: The District reserves the right to accept or reject any and all proposals. The District reserves all its rights and options including: To reject any and all Proposals that fail to meet the requirements of this RFP; To accept Proposal(s) that are, in the judgment of the District, in the best interest of the District; To request clarification from any Proposer; To reject any and all non-responsive Proposals; To waive irregularities in any Proposal that the District may elect to waive; To reject all Proposals without cause; To issue subsequent requests for new proposals; or To discontinue discussions after commencing discussions with a Proposer and commence discussions with other Proposer(s). 11. Award of Contract: The Governing Board of Trustees reserves the right to reject any or all proposals, or to waive any irregularities or informalities in any proposals. The award of the contract, if made by the District, will be to the Proposer that is, in the judgment of the District, in the best interest of the District. 12. Term. Vendor shall commence Services under this Agreement on 12/19/22 or an agreed upon date by both District and vendor. Vendor will diligently perform services for a duration allowable per California Ed. Code Section 17596 unless the Agreement is terminated and/or otherwise canceled prior to that time. 13. Termination for Convenience: The District will have the right to terminate the agreement at any time for convenience that is without cause, with thirty (30) days written notice to the other party. Under this circumstance, once notified in writing, all project work shall immediately cease. The District will pay for work performed. The parties shall meet to agree on the value of the work performed prior to the submission of a final invoice. 14. Statement of Confidentiality: Responses to this RFP becomes the exclusive property of the District upon receipt. All proposals received in response to this RFP become a matter of public record and shall be regarded as public records. A Proposer may designate elements in its proposal which are defined as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the District may not be in a position to establish that the information that a Proposer submits is a trade secret. If a request is made for information marked "Confidential," "Trade Secret," or "Proprietary," the District will provide the Proposer who submitted the information with reasonable notice to allow the Proposer to seek protection from disclosure by a court of competent jurisdiction. 15. Discounts Any discount which the Proposer desires to provide the District must be stated clearly on the proposal form itself so that the District can calculate properly the net cost of the proposal 16. Prevailing Law In the event of any conflict or ambiguity between these instructions and state or federal law or regulations, the latter shall prevail. Additionally, all services to be performed under the proposal shall conform to all applicable requirements of local, state and federal law. 17. Governing Law and Venue In the event of litigation, the proposal documents, specifications and related matter shall be governed by and construed in accordance with the laws of the State of California. Venue shall be with the appropriate state or federal court located in San Bernardino County. 18. Applicable Law Vendor complies with applicable laws governing online privacy, including the Child Privacy Protection and Parental Empowerment Act, the Family Educational Right to Privacy Act and the Children's Online Privacy Protection Act., and California Department of Public Health Orders. 19. Insurance Requirements The successful vendor shall maintain adequate insurance to protect itself and the District from claims for damages or personal injury, including but not limited to, death, damage to property and loss of property, and from claims under Workers' Compensation Acts, which may arise from operations under a contract with the District. The successful vendor shall be required to file the following proof of such insurance with the District prior to receiving authorization to proceed on a contract: A. Commercial General Liability (CGL): CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Automobile Liability: covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. C. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. D. Professional Liability (Errors and Omissions): Insurance appropriates to the Contractor's profession, with a limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. 20. Public Works: Completion of this contract may require a service provider to install equipment and cabling which will increase the scope of this RFP and cause it to become subject to public works requirements. To the extent the project is considered to be a public works project, it will be subject to all applicable provisions of the Public Contract Code, Labor Code, and other laws, regulations, rules and other governmental requirements relating to public works construction, including, without limitation, requirements for payment of prevailing wages, and the successful vendor shall be required to know and comply with any and all such applicable requirements. In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the successful vendor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the successful vendor, without further acknowledgement by the parties. The successful Proposer and each of its subcontractors of any tier will be required to pay not less than the general prevailing rates of per-diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the contract ("Prevailing Wages"). 21. Delivery of Bonds, Certificates, Etc.: Unless otherwise specified herein, the successful vendor shall, within fourteen (14) calendar days after notice by the District, sign and deliver all bonds, certificate of insurance, and other required documents. In the event the vendor to whom an award is made fails or refuses to deliver such documents, the District may reject the vendor's proposal and may award the contract to the next responsible vendor or may reject all proposals and call for new proposals. 22. Hold Harmless: The successful vendor agrees to defend and hold harmless the District, its Governing Board, officers, directors, agents, employees, and independent contractors, individually and collectively, from and against all costs, expenses, losses, claims, demands, suits actions, payments, judgments (including legal and attorney fees), or other liabilities of any nature, arising from death, personal or bodily injuries, property damage or otherwise, however caused, brought or recovered against any of the above-named persons that (a) occur in connection with the performance of the professional services set forth herein by the successful vendor or any of its officers, employees, agents, or subcontractors; or (b) arise from any act, omission, or breach by the successful vendor or any of its officers, employees, agents, or subcontractors in connection with the professional services set forth herein. The successful vendor further agrees to provide a Certificate of Insurance for liability coverage and limits acceptable to the District. The Oro Grande School District has determined that it would be advantageous to establish a contract with a responsible vendor that can provide customized Cafe Speed Line Equipment and obtain the highest quality product for the District's daily meal distributions and at the best price. This District goal is to provide outdoor freestanding lunch serving stations for increased efficiency in managing a Breakfast and Lunch service that is most beneficial to our students. The District will expect the selected vendor to work closely with the Executive Director of Nutrition Services and Director of Purchasing to create the best customized product for the school. Proposed products must include but are not limited to customized graphics, detailed warranty, delivery, installation, and any applicable maintenance plans. PRODUCT SPECIFICATIONS : Cafe Speed Line that includes but not limited to: Outdoor Freestanding Lunch Serving Stations (2) Portable Cafe Speed Line Equipment Storage- Dimensions: 123"Interior Width, 83" Opening Height, 39" Interior Depth Awning Stanchion Modifications Menu/ Information Center (1) POS Station (1) Speed Rack (1) Heated Warming Cabinet (2) Double Door Coolers (1) (3)Well Hot Well (1) Heated Take Out Shelf