Award of the Contract shall be to the lowest responsive, responsible bidder. The City of Maquoketa will not assume liability for the inability of the bidder to submit a bid in a timely manner. Bids received after the deadline will be rejected. Bidders bear full and complete responsibility for the timely submission of such bid. Time of receipt shall be the time recorded and determined by the City Clerk. The Work of the Project is defined by the Contract Documents and as follows:
1. Interior Remodel of the second floor. Work includes demolition, wall framing, new finishes, exterior masonry, new electrical, plumbing and HVAC systems. Each Bid shall be made on a form furnished by the Architect, and must be accompanied by a certified check or cashier's check drawn on an Iowa bank, or federally chartered bank, or a certified share draft drawn on a Iowa credit union or federally chartered credit union, or Bid Bond to be executed by a corporation authorized to contract as a surety in the State of Iowa, in the amount equal to five percent (5%) of the amount of the Bid, made payable to the City of Maquoketa, Maquoketa, Iowa and may be cashed by City of Maquoketa as liquidated damages in the event that the successful bidder fails to enter into a Contract and file a bond satisfactory to City of Maquoketa assuring the faithful fulfillment of the Contract and maintenance of said improvements as required by the law, the provisions of this Notice and Contract Documents within (10) days after acceptance of the lowest responsive, responsible bid. All bids shall be sealed and plainly marked. Any alteration of the Bid Form may be cause for rejection of the bid. State Sales Tax: This project is tax exempt. Do Not include State Sales Tax in any calculation of Bid totals. Contractor will be provided with Iowa sales tax exemption number for this project. The successful Bidder will be required to furnish a Performance Bond and Labor and Material Payment Bond in an amount equal to one hundred percent (100%) of the Contract Sum, issued by a responsible Surety approved by the City of Maquoketa, Iowa and shall guarantee the faithful performance of the Contract and terms and conditions therein contained and the maintenance of said improvements pursuant to the provisions of the Contract Document. Bid Security shall be made payable to City of Maquoketa, Iowa. Bid Security of two lowest Bidders will be retained until a contract has been awarded and executed, but no longer than 45 days. No Bidder may withdraw his bid within 45 days after opening of bids. City of Maquoketa reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities that may be in the best interest of City of Maquoketa. The work under the Contract shall be commenced on or before a date to be specified in the Contract or written Notice to Proceed of the Owner and shall achieve Substantial Completion by April 30, 2023, and Final Completion by May 30, 2023. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa Domestic Labor. All bids will be governed by applicable provisions in the Iowa Code and Board Policies. Each Bidder shall visit the site to familiarize themselves with conditions under which they will operate. All interested parties in attendance at the pre-bid meeting will sign the attendance form. Bidders shall visit the site prior to submitting their bid. There are no provisions for any additional dates for site visits. Liquidated damages of $2,500 per day will continue until Final Completion is approved.
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