The due date for submitting questions related to this IFB will be Monday,
September 19, 2022 at 4:30 pm. Any questions submitted on or before
Monday, September 19, 2022 at 4:30 pm will be answered and uploaded to the
Town's website. It is the responsibility of the Bidder to check the Town's website
prior to the closing date for any issued Addenda and to submit with their proposal
any and all Addenda acknowledgments signed by an individual authorized to sign
on behalf of their organization.
All bids must be signed and sealed in an envelope, clearly marked on the outside:
"Sealed Bid, IFB 23-007: Snow Removal Services, to be opened September 26,
2022 at 2:00 PM", and shall be forwarded to the Purchasing Agent in order for your bid
to be considered responsive.
Bids shall be opened and read aloud by the Purchasing Agent at the appointed hour
and date and such of the bidders or members of the public as choose to attend may do
so.
The Town reserves the right to reject any and all bids and waive all informalities. In the
event the Town Manager chooses to reject all bids, the Town will re-advertise or make
the purchase on the open market. The Town, through its duly adopted policies, may
reject any or all bids. SCOPE OF WORK:
The Contractor is to push off snow from curb to curb using industry standard and
VDOT standard methods. Roads are typically pushed from the center out
towards the edge with equipment in the correct travel lane for normal traffic flow.
Care must be taken not to close in driveways or cars, particularly in cul-de-sacs,
where possible. The Town will provide any chemicals requested by the Town's
Representative for use.
The Town's Representative will be required to make one (1) phone call to the
contractor's listed number at the beginning of the snow event as notification for
the call-in. The Contractor is responsible for ensuring that the phone number is
updated with the Town of Warrenton Assistant Director of Public Works or his
representative. The Contractor's supervisor will be required to meet with the
Town's Representative within (1) one hour of the original call that services are
needed. The Contractor's crew is to be on-site within (2) two hours of the initial
call or as requested by the Town's Representative.
Upon call-in, the Contractor shall show up at the assigned location they received
from the Town's Representative with all equipment, trained operators, fueled,
and any other incidentals needed to provide immediate snow removal. At all
times the Town's Representative must have a contact phone number for the crew
on site.
At all times the Contractor shall perform snow removal operations in a manner to
satisfactorily and safely remove snow and ice from assigned roadways under
current weather conditions.
All inquiries for information regarding procurement procedures, bid submission
requirements, or other fiscal/administrative concerns shall be directed to:
Lynn Aiani, Purchasing Agent Phone: 540-347-1101
21 Main Street
Warrenton, VA 20186 email: procurement@warrentonva.gov For technical information relating to this IFB, please contact:
John Ward Phone: 540-347-1858
Asst. Dir. of Public Works Fax: 540-349-8339
360 Falmouth Street email: jward@warrentonva.gov
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