This is a service / maintenance or supply contract in Gretna, Louisiana. Contact the soliciting agency for additional information.

Question Deadline 10/03/2022 at 4:30 PM CT Inquiries in accordance with this section may be delivered by e-mail or posted on the website: Phone: (504) 364-2680 Buyer Email: sfolse@jeffparish.net Buyer Name: Shanna Folse Provide assistance to the Public Safety Grants and Administration Department in procuring FEMA Public Assistance, based on federal and state requirements. Proposer must provide the broad-based support services designated to help maximize federal funding, expedite the process and retain funds during the closeout process. Services to be performed by the successful vendor shall include but are not limited to the following: Ensure Parish disaster recovery and restoration processes comply with laws, regulations and guidelines to maximize reimbursement for eligible disaster expenditures and to minimize timing for reimbursement. Develop and execute processes for obtaining, analyzing and gathering field documentation; including, but not limited to, records related to procured goods and services, timekeeping, and force account labor and equipment. Possess the expertise and be able to prepare FEMA Public Assistance emergency and permanent work project estimates including, but not limited to cost estimating, developing detailed damage descriptions and dimensions, scope of work, and accurate force account labor and equipment summary reports. Assist parish departments with services post-impact to perform damage assessments, inspections and project management services from impact to repair. Collaborate with federal state and local staff, as needed, on project formulation, including damage assessments, information gathering, project development, preparation of project worksheets, and other project submittals to Governors Office of Homeland Security and Emergency Preparedness (GOHSEP) and/or the Federal Emergency Management Agency (FEMA). Coordinate and interface with engineering and design efforts for repair and/or construction of damaged facilities and infrastructure that will comply with FEMA eligibility and cost reasonableness determinations. Provide oversight of repair/construction efforts to ensure work complies with applicable Project Worksheets and related FEMA Public Assistance grant requirements and guidelines. Identify and address inappropriate insurance reductions and ensure insurance policy compliance with federal and state regulations. Develop strategies and maximize formulation of 406 hazard mitigation projects. Possess the expertise and assist in all disaster-recovery financial reimbursement and reporting processes required by FEMA, State or other agency. Ensure there are no duplications of submission if varying agencies are involved. Possess the expertise and assist the Parish through FEMA, State (or other agency) guidelines to capture force account labor eligible expenses accurately for timesheets and project cost accounting. Assist in the review of Parish personnel policies to ensure compliance for eligible cost reimbursement. Challenge, where applicable, FEMA on their previous work, eligibility determination, cost valuations, project formulation and inaccurate statements on the Public Assistance Program including appeal determinations. Assist the Public Safety Grants & Administration Department with cash flow, advance, and reimbursement requests and documentation in anticipation of future audits. Possess the expertise and assist the Parish through federal, state (or other agency) guidelines to ensure the capture of relevant data related to procured goods and services. Provide oversight of contractor's billing to ensure all costs eligible for disaster grant funding are documented and claimed. Develop processes for ensuring compliance related to contract monitoring and contract close-out as required by federal, state, or other agencies. Possess the expertise and assist the Parish with identifying other disaster recovery funding opportunities, including additional federal recovery programs. Assist with recovery of FEMA Public Assistance cost share funding through CDBG- DR applications. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. The method of contractor selection has not been determined at this time.