This is a service / maintenance or supply contract in San Bernardino, California. Contact the soliciting agency for additional information.

Question Deadline 10/13/2022 Please direct all questions/comments thru email, to Alex Qishta, Deputy Director of Public Works/City Engineer at Qishta_al@sbcity.org. The scope of work represents the Citys best estimate of the work needed to accomplish the objectives for this project. The City is open to alternative approaches that may deviate from this scope to better meet project objectives 1. Facilitate the Master Plan process (Project Management). Prospective firms shall propose a dynamic and effective process that will meet the objectives above and includes at least bi-weekly progress meetings. 2. Advisory Committee: The consultant will meet with an Advisory Committee at key decision points throughout the project. Consultant will prepare agendas and meeting materials and facilitate meetings. Consultant shall plan at a minimum three (3) advisory committee meetings and ensure that a meeting with the committee is scheduled for each stage of the planning process. The city will establish the advisory committee, arrange meeting venues, and distribute meeting materials. 3. Mission, Vision, Core Values, Goals, & Objectives. Establish plan mission statement, vision, core values, goals & objectives, incorporating themes of sustainability, inclusion, equity, environmental stewardship, fire safety, preservation, and historical and cultural character. Consider future trends and planning best practices for use of public space for recreation, wellness, and community building. Consultant should facilitate the development of the above as informed by community feedback. 4. Review Existing Documentation: The purpose of this task is to understand the issues of unique concern to the City, build upon prior planning efforts, and help all stakeholders develop a common understanding of the context surrounding the parks Master Plan. Staff shall provide Consultant with relevant background information in an electronic format, where available. This may include, but is not limited to the following: 2016 Parks, Recreation & Forestry Plan 2022-23 City of San Bernardino Capital Improvement Plan 2020-25 City Council Goals Other relevant background information. 5. Community Profile/Demographics and Trends. Review and interpret demographic trends and characteristics of the City of San Bernardino and in the Parks and Recreation field in the state and region. 6. Public Outreach. The consultant will identify, describe and implement a comprehensive strategy and methodology for citizen and stakeholder involvement in the Master Plan development process. The plan shall assure citizens and user groups, associations and other stakeholders are provided an opportunity to participate in the development of the plan. Activities should include public meetings, stakeholder interviews and other outreach methods, such as an online survey. The City will also entertain other methods of outreach. The City will assist consultant by securing meeting space, and distributing announcements through social media, city/project web site, etc. The expectation is for a robust public process. 7. Inventory Existing Facilities. Compile an inventory and assessment of the existing parks, trails, open space, sports fields, and facilities and nearby recreation resources. Performing site inspections of each to assess current conditions and impacts on the natural environment. Analyzing each park/facility for opportunities to meet system-wide needs for passive and active recreation opportunities; 8. Asset Management Plan. Prepare an asset management plan, including inspection and assessment components, to maximize the useful life of each Park and Recreation assets and natural open space components, and to optimize the impact of Park and Recreation activities on natural open space components and the natural environment; 9. Identify Stakeholders. Assist the City with identifying key stakeholders that should be involved in the process; 10. Community Awareness. Provide the City with ideas for promoting the Plan to create increased awareness and participation; as well as community buy-in. Assist the city with marketing strategies for implementation of greater community pride and awareness. 11. Needs Assessment and Level of Service Analysis. Assess the latent and potential demand for services. The analysis will require the consideration of the location, size and number of facilities by type and use, along with community interests. The analysis should include but not be limited to need for parkland acquisition, park & trail development and enhancement and recreation facilities and programming. Comparing the needs with the available inventory of recreational facilities; 12. Priorities. Recommend priorities for implementation of recreation and facilities enhancements or improvements; 13. Budget Estimates. Develop budget estimates for the recommended priority improvements; 14.Asset Timeline. Develop schedules, guidelines, and proactive plans that focus on preserving and/or improving assets; 15.Acquisition/Disposal. Provide recommendations for type, size and general location of future park/land acquisition and disposal of surplus property with suggestions for the use of proceeds; 16.Capital Improvement Plan. Prepare a capital improvement plan identifying possible funding sources. The method of contractor selection has not been determined at this time.