Should any of the questions require changes to the specifications or requirements, an
addendum will be issued to clarify those changes. Bidders shall be responsible for ensuring
that they have received all addendums issued by the County and the submittal of a bid shall
be deemed to be based on the Bid Documents, as modified and/or clarified by any and all
addenda. Bid proposals must be submitted on the forms prepared and furnished for that purpose and
which may be obtained on ePro or at the Department of Public Works - Special Districts
office located at 222 W. Hospitality Lane, 2nd Floor, San Bernardino, CA 92415 (909)
386-8818). All blank spaces in the bid proposal and bid sheet(s) shall be properly filled. The phraseology of the bid proposal must not be changed, and no additions shall be made
to the items mentioned therein. Unauthorized conditions, limitations, or provisions
attached to a bid proposal will render it unresponsive and may cause its rejection.
Alterations by erasure or interlineations must be explained or noted in the bid proposal
over the signature of the bidder. Alternative bid proposals will not be considered unless
specifically provided for in the bid sheet(s). D. In the event of a discrepancy between the unit price and the total amount bid for an item
work, the unit price bid will be considered correct and the total amount will be corrected
to conform to the unit price. In the case of a discrepancy between the written bid or
numerical bid set forth on the bid proposal, and the numerical bid set forth in the ePro
system, the information on the bid proposal shall prevail. E. If the bid proposal is made by an individual, it shall be signed with a full name and address;
if it is made by a firm, it shall be signed with the partnership name by a member of the
firm, who shall also sign their own name, and the name and address of each member shall
be given; and if it is made by a corporation, the name of the corporation shall be signed
by its duly authorized officer(s). If a bid proposal is a joint venture, it shall be signed by
a member of the joint venture and the full names and addresses of all partners of the joint
venture shall be given. F. All the Work is to be done under contract to include the specifications, and contract
documents prepared for A.C. PIPE and SOIL SAMPLING PROJECT. Specifically,
specifications entitled: "A.C. PIPE and SOIL SAMPLING PROJECT for CSA 64 and
CSA 70, ZONE J." A. Bid proposals submitted after the time set forth for receiving bid proposals at the place so
named herein will returned unopened. It is the sole responsibility of the bidder to submit
the bid proposal in accordance with all of the provisions contained herein. B. Bid proposals may be withdrawn upon the written request of the bidder prior to the time
set forth for receiving and opening bid proposals without forfeiture of the bid security
and/or bond. If a bid is submitted through e Pro, then the bid may also be withdrawn in
e Pro prior to the scheduled time for receipt of bids. Bid proposals withdrawn after bid
opening will cause the forfeiture of said bond and/or security as damages. C. Opening of Bids: Bids will be publicly opened in person and/or via virtual link at the
Department's Administrative Office, 222 W. Hospitality Lane, 2nd Floor, San Bernardino,
California, 92415. Due to the Covid-19 pandemic and to ensure compliance with social
distancing requirements, the bid opening will also be conducted virtually via
GoToMeeting. Bids (both paper and e Pro) shall be opened and read aloud at the place and
time set in the Advertisement for Bids. The Call-In Number, Access Code, and link information will be provided after the
establishment of the bid list following the Mandatory Pre-Bid meeting.
D. The Districts reserve the right to reject any or all bids, and to waive technical errors,
discrepancies or informalities of a bid not affected by law, if to do so is in the best interest
of the Public. E. Submitting via e Pro - Once the contractor is registered in e Pro and logged into the project
for which contractor is submitting a bid on, contractor can enter the quote in the "Quote
Tab" and then click Save and Continue. Contractor then must acknowledge and click yes
on the terms and conditions in the "Terms and Conditions" tab. To submit and send the
bid, contractor needs to access the "Summary Tab", scroll to the bottom of the page and
then click the "Submit Quote" button prior to date/time set for bid opening. Failure to
complete all tabs may result in the bid not being submitted electronically. If contractor has
any questions, they may contact the District's Project Manager to get further directions.
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