Renovation of a municipal facility in Panama City Beach, Florida. Completed plans call for the renovation of a municipal facility.

The City of Panama City Beach is requesting sealed proposals from reliable and qualified companies to establish a term contract for the preventative maintenance and repairs of heating, ventilation, and air conditioning systems to all the City of Panama City Beach Government Buildings. Note: Any Proposer failing to mark the outside of the envelope as required may not be entitled to have their proposal considered. Question Deadline 11/03/2022 at 4:00 PM CT - Any and all questions regarding the proposal documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, via email at: purchasing@pcbfl.gov. The deadline for questions is by the close of business day, seven (7) days prior to the due date. Contact with any other City official or City employee for the purpose of inquiries regarding this proposal or the meaning or interpretation of these specifications shall be grounds for disqualification. The City reserves the right to accept or reject any and all RFPs in whole or in part, to waive informalities in the RFQ documents, to obtain new RFPs, to postpone the opening of RFPs, or in unable to negotiate a satisfactory contract to terminate all negotiations under the RFQ and proceed by whatever appropriate means it may elect. Each Request for Proposals shall be valid to the City for a period of ninety (90) days after opening. The City of Panama City Beach adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting by a physically handicapped person upon notice 48 hours prior to the meeting. Please call City Clerk, Lynne Fasone, at 850-233-5100 or email at CityClerk@pcbfl.gov to make a request. Services Included: The general services listed below shall apply to the systems and equipment as described above. This preventive maintenance work shall be provided no less than four times per year, including start-up, and shut down if applicable. o Examining each piece of equipment and device to see that it is functioning properly and is in good operating condition. o Cleaning all components of dust, old lubricants, etc. to allow the equipment to function as designed. o Lubricating all equipment where needed to permit bearings, gears, and all contact wearing points to operate freely and without undue wear. o Adjusting all linkages, motors, drives, etc. that have drifted from the initial design settings and positions. o Calibrating all sensing, monitoring, output, safety, and readout devices for proper ranges, settings, and optimum efficiencies. o Install and regularly change all filter media. Air filter replacement to include prefilters, frame filters, fan coil filters, automatic roll type filters, and bag filters (as required) o Filter media (frame or roll type systems) with an average AFI gravimetric rating of not less than 70% efficiency. o Filter media shall be standard polyester fiber and will be bonded together preventing fiber shredding and blow through for maximum efficiency and will be of the fire-retardant type of at least a Class 2 rating. o Roll media in varying widths, and in dry and tackified polyester or roll type filters. o Testing and cycling all equipment as a system after it has been cleaned, lubricated, adjusted, and calibrated to assure that it operates to original design specifications. o Performing periodic vibration analysis of the equipment to be maintained. This analysis will be made on all equipment in excess of 1 HP and documented in a written or electronic report. o Performing boiler flue gas analysis during heating season switch over with an Electric Flue Gas Analyzer to determine the proper energy efficiency of the boiler burner system to maximize efficiency documenting same in written report form. o Using an infrared scanner for a site inspection at least semi-annually to evaluate the condition of all portions of mechanical system to include motors, pumps, chillers, boilers, motor starters and electrical panels for proper predictive/preventive maintenance. Reports not required. o This mechanical maintenance includes, at no additional cost to the County, all parts, labor, and materials necessary to make the repairs, as approved by the City, including: o Belts o Heating Coils; (cleaning only) o Cooling Coils; (cleaning only) o Air Filters o Refrigerants