Renovation of a mixed-use development in Storrs Mansfield, Connecticut. Completed plans call for the renovation of a educational facility; and theater / auditorium.

As of December 1, 2022, this project has not yet been awarded. A timeline for award has not yet been established. The Facilities Management Department is requesting proposals from qualified contractors familiar with replacing stage lighting systems. The work specified in this request for proposal consists of furnishing all labor, machinery, tools, supplies, equipment, and services necessary to perform this work. The awarded contractor must apply and secure all permits associated with this project. Contractors shall visit the site and inspect existing conditions, facilities, site requirements, and restrictions which may affect the performance and cost of the work. Bidders wishing to submit a proposal for this solicitation are requested to respond online through our secure E-Procurement portal, Bonfire. Responses can be submitted at the link under the bid title "Auditorium Stage Lighting System". Bidders will be required to create a Bonfire profile before submitting their bid. Step-by-step instructions on how to register as a vendor are available at this website. Due to the bid collection change to a secure online platform, multiple copies of your bid are no longer required. Please upload one (1) copy of all required bid documentation. The Town of Mansfield hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and they will not be discriminated against on the grounds of race, color, national origin or sex, in consideration for an award. An Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are encouraged to apply. If you intend to bid please notify Allen Corson, Director of Facilities Management at (860) 429- 3331 or by email at maintenance@mansfieldct.org so you may receive any and all addendum. To receive consideration bids must be uploaded to the Bonfire platform no later than the day and hour mentioned above. The Town of Mansfield reserves the right to accept or reject any or all bids; to waive any informality; or to accept any bid deemed in the best interests of the Town of Mansfield. All bids shall be considered valid for a period of ninety (90) days. No interpretations as to the meaning of the plans, specifications, or other Contract Documents shall be made to any bidder orally. A bid will not be accepted if it is received at website after the stated time of opening as shown on the bid proposal form. Unsigned bids shall be rejected. Bid Security in the form of a bid bond, cash, certified check, treasurer's or cashier's check payable to the Owner, issued by a responsible bank or trust company, may be required in the amount of the bid. In the event that the successful bidder refuses, fails, or is otherwise unable to enter into a contract for the work with the Owner or is otherwise in default of its bid, the amount of such bid deposit shall be retained by the Owner as liquidated damages on account of such default. Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and effectively dated copy of their power of attorney. Certificates of Insurance may be required and must be furnished by the Contractor prior to any work being performed. Purchases made the Town are exempt from Fair Trade Laws as well as the payment of any sales, excise, or Federal Transportation taxes. Such taxes must not be included in the bid prices. Tax exemption certificates, for merchandise accepted by the Town, will be completed at the request of the Contractor furnishing the goods and services. This project involves the replacement of the stage lighting system and audio system upgrade/video system repair in the auditorium at the Middle School. Work must be coordinated with the Town's Facilities Department as not to interfere with the Middle School's normal business routine and is anticipated to start upon contract award. The work area must be kept clean, free of hazards, and protected at all times. BID OPENING: 2:00pm Thursday, November 10, 2022. Please email maintenance@mansfieldct.org or call 860-429-3331 with any questions. Each bidder is cautioned to examine the specifications, drawings, samples, etc. pertaining to the bid to fully acquaint himself with the exact existing conditions relating to the work and has fully informed himself as to the work involved and the difficulties and restrictions attending the performance of this bid. Failure on the part of the bidder to examine all pertinent documents samples or job areas shall not entitle him to any relief from the conditions imposed in the proposal, the specifications, and the contract. Unsigned bids or bids without an original signature will not be accepted. At the time of the opening of bids each bidder shall be presumed to have inspected the work and to have read and to be thoroughly familiar with all of the Contract Documents (including addenda). The failure or omission of any Bidder to receive or examine any form, instruction or document shall in no way relieve any bidder from any obligation in respect to his/her bid. Award will be made to the lowest responsible qualified bidder. A Bidder, if requested, must be prepared to present evidence of experience, ability, service facilities and financial standing necessary to meet satisfactorily the requirements set forth or implied in the bid. The Director of Finance reserves the right to reject the bid of any bidder in default of any prior contract or guilty of misrepresentation, or of any company having as its sales agent or representative, or member of the firm any individual in default or guilty of misrepresentation. Any and all work will need to be accomplished in the projected timeframes put forth in this Request for Proposal, or in any attached listing of projects by location and projected completion work dates. Contract award may be as a package or broken down by each service based on the best value for the Town of Mansfield. Each bid will be received, with the understanding that the acceptance in writing by the Director of Finance of the offer to furnish any or all of the commodities described there in, shall constitute a contract between the Bidder and the Town, which shall bind the Bidder on his/her part to furnish and deliver the commodities at the prices given and in accordance with conditions of said accepted bid and specifications. The contract pursuant to this solicitation shall be based upon the request for bid issued by the Town and the offer submitted by the Contractor in response to the request for bid. The offer shall substantially conform to the terms, conditions, specifications and other requirements set forth within the text of the request for bid. The Town reserves the right to clarify any contractual terms with the concurrence of the Contractor. However, any substantial nonconformity in the offer, as determined by the Town Director of Finance, shall be deemed nonresponsive and the offer rejected. Such contract shall contain the entire agreement between the Town and the Contractor relating to this requirement and shall prevail over any and all previous Agreements, contract, proposals, negotiations, purchase orders or master Agreements in any form.