Instructions: Written questions shall be emailed to Sharon McCalop stmccalop@ncdot.gov by the date and time
specified above. Bidders will enter "54-SM-01-12046276 - Questions" as the subject for the email. Questions
received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by the
State will be documented and included in an addendum to be posted on Connect NCDOT: No information, instruction or advice provided orally or informally by any
State personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered
authoritative or binding. Bidders shall be entitled to rely only on written material contained in an Addendum to this
RFP.
The Contractor must sign the addendum signature page(s) where indicated and the entire addendum should be returned
with the bid package. Please return the entire addendum, but failure to return the executed signature page(s) of the
addendum may result in disqualification of bid. PRE-QUALIFICATION
Any firm that wishes to perform work on this POC as either the prime contractor or as a subcontractor must be
pre-qualified for the type work they wish to perform (including but not necessarily limited to NCDOT Work
Code "016607 Mowing"). The Contractor performing the Work Zone Traffic Control (either as the prime
contractor or as a subcontractor) will be required to be prequalified for the NCDOT Work Code "001105 Work
Zone Traffic Control Devices". Firms that wish to bid on these projects as the prime contractor must be pre-qualified as either a "Bidder" or
"Purchase Order Contract (POC) Prime Contractor" prior to submitting the bid. Firms that wish to perform as a
subcontractor to the prime contractor must be pre-qualified prior to beginning work on the project. Information
regarding the requirements to become pre-qualified as a Bidder or POC Contractor, including the application to become
pre-qualified, can be found at the following website. TERM OF THE CONTRACT
A contract awarded pursuant to this RFP shall have an effective date of March 1, 2023.
No work will be permitted and no purchase order will be issued until all required bonds (if applicable) and prerequisite
conditions and certifications have been satisfied.
The completion date shall be February 29, 2024. At its discretion, NCDOT may offer extension of the contract for an
additional term up to a maximum of five (5) total terms (original term and four (4) renewals). Extensions for additional
term(s) are not guaranteed and are at the sole discretion of NCDOT.
The Engineer will notify the Contractor in writing by September 1 of each available term if the contract may be
extended or not extended. The Engineer must receive a signed response from the Contractor within two calendar weeks
of the date of the offer letter. Failure by the Contractor to reply may be received as a rejection of contract extension.
For each contract renewal, each unit bid will be adjusted by the Bureau of Labour Statistics' Consumer Price Index, using
the unadjusted percent change from July (previous term) to July (current term) for the "Services" category of the "Urban
Wage Earners and Clerical Workers" table. This data can be found at. Performance and Payment Bonds: A Performance Bond in the amount of one hundred percent (100%) of the contract
amount, conditioned upon the faithful performance of the contract in accordance with specifications and conditions of
the contract. Such bond shall be solely for the protection of the North Carolina Department of Transportation and the
State of North Carolina. The bond will remain in force for the duration of the contract, including extension(s).
In addition, a Payment Bond in the amount of one hundred percent (100%) of the contract amount, conditioned upon the
prompt payment for all labour or materials for which the Contractor, or his subcontractors, are liable. Such bond shall be
solely for the protection of persons or firms furnishing materials or performing labour for this contract for which the
Contractor is liable. The bond will remain in force for the duration of the contract, including extension(s).. DESCRIPTION OF THE WORK
Work includes mowing/trimming of vegetation, and litter/debris removal along State Highway System routes within
Chowan and Perquiman's Counties. The furnishing of all equipment, tools, materials, transportation, and labour shall be
incidental to completion of the work.
TYPICAL SECTION
The terms "Swath" and "Ditch" are used to indicate standard mowing patterns for routine mowing cycles. Typically,
Swath contracts require the mowing of an additional swath beyond the ditch line or shoulder point on each routine cycle;
whereas Ditch contracts only require mowing to the ditch line or shoulder point on each routine cycle. A Contract
awarded pursuant to this RFP will use the Ditch typical section for routine mowing cycles on all routes.
Clean-up mowing cycles shall include the area established for routine mowing and extend to the established tree/wood
line or right-of-way, or as directed by the Engineer. Modified clean-up mowing cycles excludes the area established for routine mowing, but shall extend beyond these limits,
to the established tree/wood line or right-of-way, or as directed by the Engineer. All references in this proposal to
clean-up mowing shall denote modified clean-up mowing. Please see the Appendix for mowing patterns.
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