All inquiries for information should be directed to: Joseph Patterson, via e-mail at
joseph2.patterson@vdot.virginia.gov. No Questions Will Be Answered Orally. Questions Should Be
Received by Close of Business November 16, 2022. PURPOSE
The purpose of this RFP is to solicit proposals with the intent to enter into a contract through
competitive negotiations for the professional services of an Architectural/Engineering firm, authorized
to do business in the Commonwealth of Virginia, with experience in design of state owned public
facilities, similar to that required for this project. The contract will be issued to a full service firm or
an architectural firm who must provide a team to offer Civil, Structural, MEP and Cost disciplines.
The A/E shall provide professional services for the project described in Part V of this RFP consistent
with the A/E Manual, as revised, and latest directives issued by the Division of Engineering and
Buildings concerning construction and professional services for new and renovated State buildings. SCOPE OF SERVICES:
The Agency's documents indicated in Section IV above describe the program, siting, appearance,
aesthetics, functional arrangement, and level of quality desired by the Agency.
The selected A/E shall furnish all expertise, labor and resources for complete design and construction period services for the project in accordance with the requirements of the A/E Manual. The following
generally highlights the services that the A/E will be required to perform:
A. Refine, clarify, and define the Agency's project description, data, and requirements as
necessary to develop a Schematic design of the project which meets the Agency's
requirements and is within the stipulated "design-not-to-exceed" construction budget.
Respond to all DEB and other agency review comments and resolve outstanding design issues
at the various phases by taking appropriate action in the design of the project.
B. Develop a Preliminary Design submission consistent with the requirements of the A/E
Manual. Respond to all DEB and other agency review comments and resolve outstanding
design issues prior to submission of construction documents.
C. Provide complete construction contract documents with professional seals and signatures in
accord with the procedures of the A/E Manual. Documents must be complete and ready for
bidding not later than 6 (six) months after Contract Award.
D. Assure that the construction contract documents are in conformance with generally accepted
architectural and engineering practices and comply fully with all applicable codes and
regulations including, but not limited to, the Virginia Uniform Statewide Building Code, and
the accessibility standards referenced in the CPSM.
E. Provide specifications which reflect current requirements, standards and product availability.
F. Develop and prepare construction documents for an Erosion and Sediment Control Plan and a
Stormwater Management Plan. Obtain approvals from required Agencies.
G. Coordinate entrance design with and obtain approval from the Virginia Department of
Transportation office having jurisdiction.
H. Coordinate the design of utility connections with local utility provider and obtain necessary
approvals. Agency will pay filing fees and connections charges, as required.
I. Prepare A/E cost estimates for the project per the A/E Manual.
J. Represent the Agency by presenting necessary oral and/or graphic presentations to State
Agencies such as the Art and Architectural Review Board, the Division of Engineering and
Buildings or any other group having interest in the project.
K. Complete all forms and documents in formats required by the A/E Manual and process in
accord with the Agency's instructions.
L. Provide services to assist the Agency in the bidding and award of the construction contract.
M. Provide services for the construction phase, as required by the A/E Manual, for the
administration of the contract.
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