This is a service / maintenance or supply contract in Kyle, Texas. Contact the soliciting agency for additional information.

Hays CISD is requesting proposals for RFP #06-102203VL Contracted Audio-Visual Services. Proposals will continually be accepted and evaluated for award through November 30, 2027. Late proposals will be returned unopened. The HCISD Board of Trustees reserves the right to reject any and/or all bids and waive all formalities in the bid process. Hays Consolidated Independent School District (HCISD) requests proposals for Contracted Audio-Visual Services. HCISD is seeking to establish an agreement with business entities and/or individual consultants for the purpose of providing audio-visual support and/or technical services not otherwise available to or performed by District personnel. Services may consist of troubleshooting and/or repair existing district equipment, documentation training on existing systems, providing input for new AV systems, reviewing existing technical specifications and support for board meetings and special meetings. The intent of this request is to establish a list of pre-approved companies or individuals that can provide services to the District as a whole that will be in excess of $3,500 per school year. . Initial contract period shall be for one year from the date of award. HCISD may, at its option and with the approval of the contractor, extend the period of this agreement up to four (4) additional one-year periods. This extension would contain all terms and conditions and rates of the original contract, contingent upon availability of funds. The Contractor shall be notified in writing by the Buyer of HCISD's intention to extend the contract period at least thirty (30) days prior to expiration of the original contract period. Inquiries and requests for information affecting the proposal must be in writing and shall be directed to Valerie Littrell, Buyer, via email (valerie.littrell@hayscisd.net). Contact with HCISD personnel other than Valerie Littrell or her designee regarding this solicitation may be reason for elimination from the selection process. Any prospective respondent detecting a conflict or ambiguity in the proposal should notify the Buyer, in writing, setting forth the grounds of the alleged conflict or ambiguity and requesting the issuance of a clarifying addendum. If HCISD believes that clarification is necessary or proper, a clarifying addendum will be distributed to all prospective vendors. HCISD will not be bound by any oral or other informal explanation of the requirements of the proposal documents. The Method of Contractor Selection has not been determined at this Time.