Renovation of a mixed-use development in Portales, New Mexico. Completed plans call for the renovation of a detention facility.

PUBLIC WORKS PROJECT Construction of the Roosevelt County HVAC Upgrades is a public works project and the approved Wage Decision Number is RO-22-2725-B. Current Wage Rates are enclosed in Bidders Reference Documents enclosed in this document, see Appendix A. BASIC SPECIFICATIONS Seven (7) Replacement RTUs at the Roosevelt County Detention Center 460 volt; 3 phase Two (2) 3 ton gas/electric unit One (1) 4 ton gas/electric unit Two (2) 8.5 ton gas/electric unit One (1) 12.5 ton gas electric unit One (1) Split System, with 14 SEER heat pump and 10kw heat strips in a new air handler Installed with new drain connections Include hail guards and manual dampers where needed, and note inclusions New digital thermostats Electrical connections to existing disconnects *Include crane service to lift units to roof top Seven (7) Replacement HVAC units at the Roosevelt County Public Health Office 208-230 volt One (1) 3-ton gas/electric unit, 3-phase Two (2) 4-ton gas/electric unit, 3-phase One (1) 5-ton gas/electric unit, 3-phase One (1) 6-ton gas/electric unit, 3-phase Two (2) 1-ton mini-splits (electrical changes required on mini-splits to modify from 115v to 230v), single-phase Installed with new drain connections Include hail guards and manual dampers where needed, and note inclusions New digital thermostats Installation of curb adaptors as required Electrical connections to new disconnects *Include crane service to lift units to roof top Bid must include all required hoses, connections, parts, etc. to perform successful start-up. Bid must specify warranty terms and conditions as well as parts and labor. It is the responsibility of the prospective bidder to review the entire Invitation to Bid (ITB) packet and to notify the purchasing department if the specifications are formulated in a manner which would unnecessarily restrict competition. Any such protest or question regarding the specifications or bidding procedures must be received in the purchasing department by 5:00 p.m. on Nov. 29, 2022. Bids must be submitted in a sealed envelope that is clearly marked. "Bid No. 2023-05 - Do Not Open" "Roosevelt County HVAC Upgrades" "SEALED BID" along with the BIDDER'S NAME AND ADDRESS must appear clearly on the outside sealed envelope or package of all bids. Pre-Bid Conference: A pre-bid conference is not scheduled; Contact Procurement Officer Liliana Rivera if you have any additional questions. Questions will be accepted until Tuesday, Nov. 29, 2022. Questions regarding the specifications stated within the bid or regarding the bidding process should be directed to Chief Procurement Officers Liliana Rivera at lrivera@rooseveltcounty.com. We strongly suggested that you email all your questions; all questions will be answered by email. Roosevelt County is requesting bids for the assorted HVAC upgrades listed below in the Basic Specifications. To be a responsive bid, the equipment must meet or exceed the specifications listed in this document. Each bidder must attach the specifications for each model of equipment and a breakdown sheet showing that all the specifications have been met or exceeded along with the quotation sheet as required by the bid. 1. Criteria for Award: Award shall be based on the lowest responsible bid prices which meet specifications and deliverable requirements. The Board of Roosevelt County Commissioners reserves the right to reject any or all bids, to waive any technicalities and to accept the bid(s) which in its judgment is most advantageous to the County. Multiple bids may be awarded to achieve the lowest cost to the County. 2. Guaranteed Performance: The bidder, if awarded a contract as a result of this bid, guarantees that services will conform to the specifications in this bid. Failure of the bidder to comply with providing a service which meets minimum specifications may result in termination of the award of that item or termination of the contract. Bid Forms: Bids shall be submitted only on the bid forms provided by the County. All pages included in this Invitation to Bid that are marked Bid Form 1, 2, and 3 must be completed and returned as part of the bid document. All bids must be completed and securely sealed prior to submitting to the purchasing office. No un-sealed, faxed or e-mailed bids are acceptable. Bids Binding Sixty (60) Days: All bids submitted shall be binding for sixty (60) calendar days following bid opening date, unless the bidder(s), upon request of the County Manager, agrees to an extension. Right to Reject: Roosevelt County reserves the right to reject any bid from a bidder who previously failed to perform properly, or complete on time, contracts of similar nature, or to reject the bid of a bidder who is not in a position to perform such a contract satisfactorily. Such is at the discretion of the County.