County of Stokes, NC is seeking letters of interest from qualified Architectural Firms to perform professional services including preparation of architectural plans, specifications and related documents and services for the design of an addition and renovations. County of Stokes, NC is seeking letters of interest from qualified Architectural Firms to perform professional services including preparation of architectural plans, specifications and related documents and services for the design of an addition and renovations to the existing 28,125 sq. ft courthouse located at 1012 N. Main Street Danbury, NC 27016. The County will provide surveying in collaboration with the selected Architect as needed. The Architect shall provide or subcontract all internal system design (electrical, mechanical, plumbing, HVAC, fire protection, communications, etc.). The Architect shall include in their submittal, cost estimating services. Cost estimates will be required at various points during the design and bid phases of the project. A proven track record in cost containment (cost estimating and minimizing contractor initiated change orders) is essential. The County is planning to construct an addition and renovations to the existing 28,125 sq. ft courthouse located. The architectural firm will need to work with the Project Manager, Glenda Pruitt along with representatives from judicial areas that will be housed in the new addition and renovated areas. The project scope and services shall include, but are not necessarily limited to the following: The Architect will be providing the County the following services. This list is not intended to be all-inclusive but to describe the scope of services. 1. Preliminary
a. Session to discuss needs and existing site plan design.
b. Prepare preliminary site and building layout for staff review.
c. Develop rough order of magnitude cost estimate based on experience with similar scopes 2. Design
a. Complete all design and construction drawings including grading plans and specifications for a formal bid process.
b. Provide value engineering options as needed to evaluate different approaches or finish selections
c. Provide documents to obtain all permits and approvals for construction.
d. Prepare bid documents and hold pre-bid conference.
e. Refine cost estimates during design to confirm adherence to budget 3. Contract Administration and Construction Inspection, as required.
a. Provide quantity "take-offs" and final cost estimates to be submitted to the County at the 100% review
meeting.
b. Open and verify bids.
c. Conduct pre-construction conferences.
d. Shop drawing review.
e. Provide regular construction inspection.
f. Conduct monthly on-site progress meetings.
g. Respond in a timely fashion to Requests for Information
h. Process change orders.
i. Review and approve pay requests from contractors. The submittal package should be clearly marked and clearly identify the firm submitting the proposal. The proposals should include a table of contents and/or tabs to facilitate review. Price will NOT be the determining factor in consideration in the selection process; however, the County reserves the right to terminate negotiations with the selected firm and proceed to another firm should fee negotiations fail. Selection of firms will be based on the entirety of the information submitted. Special emphasis shall be given to project team experience in successfully delivering Courthouse Addition and Renovations within budgeted estimates and in adherence to developed schedules. The County reserves the right to award projects in a manner that is in the best interest of the County. It may combine, divide, add to, or reduce the scope of the work to the benefit of the County. It also reserves the right to perform portions of the work "in-house" with existing staff. The method of Contractor Selection has not been Determined at this time.
.webp)
