RFP - General Cleaning Service, Cedar Grove Library - 4901566

This is a service / maintenance or supply contract in Bloomfield, New Jersey. Contact the soliciting agency for additional information.

Township of Cedar Grove is accepting sealed proposals for professional services from qualified firms to provide general cleaning services for the library interior. The service provider will arrange a daily cleaning (Monday - Friday) of the entire interior of the library building following all scope requirements. The library will enter into a one year contract with the chosen service provider. Proposals will be evaluated on the basis of the most advantages to the Township of Cedar Grove, all factors considered. The evaluation will consider: 1. Experience and reputation in the field. 2. Knowledge of the Township of Cedar Grove and subject matter addressed under the contract. 3. Availability to attend any required meetings. 4. Compensation proposal. 5. Other factors if demonstrated to be in the best interest of the Township of Cedar Grove. Contracts will be awarded as provided by law at public meetings. This proposal is being solicited through a Fair and Open Process in accordance with N.J.S.A. 19:44A-20.5 et seq. Building Information The library was built in 1965 and is 9,175 square feet. The building features laminate tables and counters, porcelain sink bowls; glass doors, walls, interior windows; carpet tiles, tile; and commercial grade fabrics and furniture. The library operates within the following hours: Mon, Tues and Thurs 9-8, Fri and Wed 9-5, and Sat 9-1. Scope of Work and Requirements Daily, weekly, monthly, and quarterly cleaning in the bathrooms, staff work areas, staff kitchen, stacks and public spaces. Vendor will be supplied with access keys and will be responsible for unlocking the building and securing premises upon completion of cleaning if performed outside of normal library operating hours. All non-emergency lights must be turned off and the building left neat and orderly. Library should be locked while cleaning is done. No admittance shall be allowed of others except vendor, employees or subcontractor Regular tasks include but are not limited to: vacuuming, sweeping, and mopping all floor types; sanitizing counters, desk and tabletops, sinks, toilets, hand dryers, door handles, phone handsets; replacing toilet paper; dry/wet dusting all flat surfaces, ledges, vents; cleaning mirrors; vacuuming/damp cleaning furniture as appropriate; emptying the refrigerator; etc. All trash cans and recycling bins inside the library, should be emptied and liners replaced on a daily basis. Dusting of library materials shelving should be done on a daily basis on a rotating schedule for three sections (Children's room, Adult section, freestanding bookcases). The service provider should supply their own cleaning tools, products, and equipment such as a vacuum, janitor cart, mop and bucket, dusters, spray bottles, etc. The library will provide trash can liners, specialty cleaners, toilet paper rolls, paper towel rolls, and hand soap. Green products preferred. Cleaning instructions will be given, if needed, for all surfaces and should be maintained per manufacturer guidelines. Carpet and window cleaning services are provided by separate vendors and therefore not included in this scope of work. However spot cleaning of these areas are included and should be performed according to the schedule of tasks, as needed. Insurance requirement: The service provider must annually submit a certificate of insurance, naming the library as an additional insured. Site Tour: The library requires a facility tour before submitting a proposal. Please contact Catherine Wolverton at wolverton@palsplus.org to schedule your tour. Proposals Requirements Submissions that do not include each of the seven requirements listed below will not be considered. 1. References from at least three current or past clients of similar size, preferably commercial or government facilities 2. A description of experience 3. An overview of the company 4. A proposed schedule of daily, weekly, monthly, and quarterly tasks 5. Proof of insurance and coverage thresholds. 6. Copy of business license 7. An outline of pricing, payment terms and a sample contract Selection Criteria Selection criteria will include, but not be limited to the following: Qualifications and experience References from previous clients Cost Disclaimer This Request for Proposals (RFP) is not an offer to purchase. The RFP is solely a request for expressions of interest and statements of qualifications. It is not an invitation for tenders, an offer to contract, or an invitation for offers capable of acceptance to create a contract. No contractual or other legal obligations or relations between the Library and any other person can or will be created hereunder. The Library assumes no financial responsibility for the cost of preparation of proposals by respondents nor does it make any commitment to enter into a contract for service based on responses to this RFP. The Method of Contractor Selection has not been determined at this time.