This is a service / maintenance or supply contract in Newark, California. Contact the soliciting agency for additional information.

The City of Newark is requesting Statements of Qualifications (SOQs) from prospective consultants and seeking one or more experienced and qualified firm(s) or team(s) to provide on-call pavement engineering and management services. For complete information, click here RFQ - On-Call Services. RFQ Questions are due by 5:00 p.m., December 2, 2022. A list of questions & answers to this RFQ will be posted once available. The City assumes no responsibility for failure or delays in delivery caused by electronic delivery service (e-mail). All interested firms are advised that the City limits receipt of e-mail attachments to approximately 15MB. It is strongly suggested that larger electronic PDF files be sent via a file sharing service such as Dropbox or Hightail. Every attempt will be made to send a confirmation e-mail to firms responding to this RFQ; however, it may not be possible for City staff to respond in a timely manner to e-mails sent just prior to the stated deadline. All inquiries regarding the RFQ should be directed to Alex Tat, Senior Civil Engineer, by telephone at (510) 578-4041, or preferably by email at alex.tat@newark.org The City of Newark is responsible for maintaining approximately 101 centerline miles of roadways. The City uses the Metropolitan Transportation Commission's (MTC) Pavement Condition Index (PCI) to measure pavement conditions citywide. The City's current PCI is 73. The selected firm(s) will work under the general direction of the Public Works Director or designee to perform services as they are required. Consultant selection will be at the sole discretion of the City. No consultant is guaranteed work. The selected consultant(s) will enter into a Contractual Services Agreement which will specify the billing rates, personnel to be assigned, and other terms. No monthly retainer is anticipated. Consultant work will be authorized by Task Orders issued by the City in the form of a written request. The City may request consultant(s) prepare a proposal for a specific task including a detailed scope of services, schedule and fee. The City is requesting services for a minimum term of two (2) years, renewable for two additional one (1) year periods, upon mutual consent of the City and Consultant. Approximately 60 days prior to the end of each agreement period, a meeting may be held between the consultant(s) and City staff to conduct a performance review, revise the scope and/or language of the agreement, and submit the consultants' most current rate schedules. The Contractual Services Agreement requires the City Council's approval. Extensions to the term of the agreement, as allowed, will be subject to review and approval of the Public Works Director, City Manager, and/or City Council. The selected firm(s) will provide various on-call pavement engineering and management services. Design teams with extensive experience with StreetSaver software are highly desirable. The required scope of services could include, but may not be limited to the following: A. Preliminary Planning i. Prepare a multi-year pavement preventative maintenance and rehabilitation plan (list of street segments) with the City's approved and projected budget allocations. ii. Manage and/or assist City staff with pavement management program and database utilizing the Metropolitan Transportation Commission's StreetSaver Program. The consultant will need to have access to and be familiar with the use and operation of StreetSaver. iii. Develop unit prices to be used for planning and design purposes. iv. Add newly accepted street segments to the City's StreetSaver database. v. Develop and prepare Pavement Management Technical Assistance Program (P-TAP) reports. B. Data Collection and Site Visit i. Collect base maps (from City) ii. Collect AutoCAD drawings (from City) iii. Assess existing pavement condition by site visits iv. Identify and document potential patch paving areas by site visits v. Check curb ramps for ADA compliance. C. Design i. Project scheduling ii. Develop design criteria (35% Plans and preliminary Estimate) iii. Regulatory agency coordination and approval iv. Obtain permits v. Utility coordination vi. Preliminary design (65% Plans and Estimate) vii. Preliminary design reviews (City comments, and other reviews comments) viii. Final design (95% & 100% Plans, Specifications & Estimate) ix. Final design reviews (City & constructability reviews) D. Bidding and Construction i. Clarification of construction documents during Bidding ii. Preparation of addenda and drawing revisions during Bidding iii. Pre-construction meetings iv. Review submittals v. Respond to request for information vi. Clarifications to construction documents vii. Periodic site observations and meetings viii. Construction supports including evaluation of unforeseen site conditions ix. Prepare contract change orders x. Review punch lists xi. Prepare as-builts drawing xii. Update StreetSaver database after completion of projects. The Method of Contractor Selection has not been determined at this time.