This is a service / maintenance or supply contract in Leominster, Massachusetts. Contact the soliciting agency for additional information.

The Department of Public Works of the City of Leominster is seeking to purchase the services of an experienced firm to perform water backflow testing. The successful bidder will be responsible for supplying all labor, materials and equipment necessary to satisfy the requirements of this bid. One contract will be awarded to the one responsive and responsible bidder offering the lowest price for all items contained in this bid. The contract that is awarded as a result of this Invitation for Bids will be effective upon completed execution of a contract signed by both the successful bidder and the appropriate City officials. Qualified bidders (vendors) are invited to submit a bid in response to this Invitation for Bids (IFB). Before submitting a bid, each bidder must make a careful study of all specifications and bidding/contract requirements and fully assure themselves as to the quality and quantity of the services required by this IFB. The successful bidder will be bound by all applicable statutory provisions of laws of the Federal Government, the Commonwealth of Massachusetts and of the City of Leominster. Bids that are incomplete, not properly endorsed or signed, or are otherwise contrary to these instructions may be rejected as informal by the Purchasing Agent. Conditional bids will not be accepted. The City reserves the right to reject any and all bids, to waive any irregularities, to allow exceptions to the attached specifications and to make an award in a manner deemed in the best interest of the City. As provided by Massachusetts General Law, Chapter 64H, section 6(d), purchases made by the City of Leominster are exempt from the payment of Federal Excise Taxes and Massachusetts Sales Tax; any such taxes must not be included in the quoted price. No subcontracting of any work is allowed under this bid/contract without prior written approval of the Purchasing Agent. The successful bidder will not be permitted to either assign or underlet the contract nor assign either legally or equitably, any monies hereunder, or it's claim thereto, without the prior written consent of the Purchasing Agent of the City. All submitted bids and associated quoted prices must be guaranteed to the City of Leominster for a period of thirty (30) days from the bid submission date. The successful bidder will be required to indemnify the City for all damage to life and property that may occur due to their negligence or that of their employees, subcontractors, etc., while under contract with the City of Leominster, acting as the City's representative on this project. If bidders have any questions concerning the terms and conditions set forth in this Invitation for bids, said questions must be submitted in writing to the Purchasing Agent, no later than three (3) business days prior to the date provided for submission of bids. No further consideration will be given after the bid opening. The City of Leominster will have the option, at its sole and exclusive discretion, to extend the Contract for each of five (5) additional one-year terms, from January 1, 2024 to December 31, 2024, from January 1, 2025 to December 31, 2025, January 1, 2026 to December 31, 2026, from January 1, 2027 to December 31, 2027 and from January 1, 2028 to December 31, 2028. Each of these contract extensions is subject to all the provisions / specifications of the Bid/Contract. Accordingly, the City of Leominster also reserves the right, at the end of the initial one-year contract period, or after any option year, to not exercise the extension option(s) and to go out to public bid for these services; if, in the City's opinion, it would be in the City's best interest to do so, whether for financial reasons, service reasons, or whatever reasoning the City shall so choose. No additional work or changes to the Contract are authorized unless a signed Change Order is issued by the Purchasing Agent of the City of Leominster. Any modifications, orders, instructions, etc., given verbally or in writing by any representative of the City other than the Purchasing Agent, that change, modify or alter the Contract in any manner, will NOT be binding upon the City or the respective Department for whom the work is being performed. Any work performed that is not covered by this Bid/Contract or a signed Change Order issued by the Purchasing Agent; is performed at the sole risk of the Vendor. The contract that is issued as a result of this IFB, and any disputes hereunder will be construed and interpreted in accordance with the laws of Massachusetts. The Vendor agrees that any and all legal proceedings between the parties, regardless of legal theory, will be brought exclusively in a state or federal court in Massachusetts and the Vendor consents to such jurisdiction. This resulting contract, including all documents incorporated herein by reference, constitutes the entire integrated agreement between the parties with respect to the matters described. The Contract will not be modified or amended except by a written document executed by the parties hereto. Questions regarding this Invitation for Bids (I.F.B.) document, submission requirements, or any other questions can be directed to Mr. Greg Chapdelaine, Purchasing Agent, telephone: 978-962-3538, or by e-mail at gchapdelaine(iikominster-ma.gov