Renovation of an educational facility in Mechanicsville, Virginia. Completed plans call for the renovation of a educational facility.

Provide all labor, materials, supplies, tools, equipment, transportation and all incidentals required and/or implied for the complete and satisfactory performance necessary for the installation of a new Generator at Atlee High School and Mechanicsville High School. Work Location: Atlee High School, Mechanicsville, VA - 9414 Atlee Station Road, Mechanicsville, VA 23116 and Mechanicsville High School, Mechanicsville VA - 7052 Mechanicsville Turnpike, Mechanicsville, VA 23111 Bids received after the above time shall not be considered. The time a bid is received shall be determined by the time stamped by the time clock in the Purchasing Division. Bidders are responsible for ensuring that County personnel stamp their bids by the deadline indicated. In the event this time clock is not functioning, the time shall be determined by time displayed on the landline telephone nearest to the time clock. The time on the telephone will be written on the bid by hand, by County staff. Should the County be officially closed at the time the bid is due or pre-bid conference is scheduled, the bid due date or pre-bid conference date shall automatically be changed to the same time on the next day the County is officially open at that time. Bids must be submitted prior to the date and time stated above to: BY MAIL: OR BY EXPRESS MAIL OR HAND DELIVERED: County of Hanover County of Hanover Purchasing Division Purchasing Division P.O. Box 470 7507 Library Drive, 2nd Floor Hanover, Virginia 23069-0470 Hanover, Virginia 23069 The project is generally described as providing all labor, materials, supplies, tools, equipment, transportation and all incidentals required and/or implied for the complete and satisfactory performance necessary for the installation of a new Generator at Atlee High School and Mechanicsville High School. All work shall be provided in accordance with the Project Manual and associated Contract Drawings. Any failure by the Bidder to acquaint themselves with the available information will not relieve them from responsibility for properly estimating the cost of successfully performing the work. The County shall not be responsible for any conclusions or interpretations made by the Bidder of the information made available by the County. By submitting a bid, the Bidder acknowledges that they have investigated and satisfied themselves as to the conditions affecting the work, including, but not restricted to, those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water, and electric power. Any interpretations of questions so raised, which in the opinion of the A&E require interpretations, will be issued by Addenda mailed or delivered to all parties recorded by A&E as having received the Bid Documents not later than seven (7) days prior to the date fixed for the receipt of Bids. An Addendum extending the date for the receipt of Bids or an Addendum withdrawing the Invitation for Bid may be issued any time prior to the date set for the receipt of Bids. A&E and OWNER will not be responsible for oral interpretations or clarifications that anyone presumes to make on their behalf. Addenda to the project, if any, will also be posted to the listed website. As a courtesy, the Architect will make all attempts to notify those entities that have registered as plan holders the status of Addenda posting via email; however, irrespective of whether such notice is given, or received, each bidder is responsible for visiting the website and determining if any Addenda have been issued prior to submitting a bid for this project. All Addenda, if any, shall be acknowledged in the designated location on the Bid Form. The OWNER may issue such additional Addenda as may be necessary to clarify, correct or change the Bid Documents or the Contract Documents. Each Bidder shall be responsible for determining that all Addenda issued for the Invitation for Bid have been received before submitting its Bid for the Work. E. Each Bidder shall ascertain prior to submitting its Bid that it has received all Addenda issued and shall acknowledge receipt of each Addendum on the BID FORM. Bidders and Sub-bidders shall promptly notify the A&E of any ambiguity, inconsistency or error which they may discover upon examination of the Bid and Contract Documents or of the site and local conditions. If the Bidder (or any person bidding to Bidder and/or subsequently in contract with the Bidder, relating to the subject project) knows, or should have known, that an ambiguity, discrepancy, error, omission or conflicting statement exists in the Bid or Contract Documents, said Bidder (or sub-bidder) has an obligation to seek a clarification thereof from the A&E prior to Bid. The OWNER will welcome such a clarification request, and, if deemed necessary, the A&E or OWNER will issue a written Addendum clarifying the matter in question. Should the Bidder fail to seek such a clarification prior to Bid, Bidder thereby waives, and agrees to indemnify and hold the OWNER harmless from, any claim, suit or cause of action arising out of or related to such ambiguity, discrepancy, error, omission or conflicting statement which the Bidder (and any person bidding to Bidder and/or subsequently in contract with Bidder, relating to the subject project) knew or should have known existed at the time of Bid. A. A Bid may be modified by the Bidder any time prior to the time and date set for the receipt of Bids. The Bidder shall provide Angela Melton, Contract Manager, written notice of its intentions at the time of the request to modify the Bid is given. Modified Bids may be resubmitted up to the date and time set for the receipt of Bids. Telephone or facsimile modification of Bids shall not be accepted. B. Any bid in response to this solicitation shall be valid for ninety (90) days. At the end of the ninety (90) days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled. C. Upon proper request and identification, Bids may be withdrawn at any time prior to the date and time set for the receipt of Bids. After the date and time set for the receipt of Bids, Bids may be withdrawn in accordance with Section 2.2- 4330B(1) of the Code of Virginia. If the total bid price, including any add alternates and not excluding any deduct alternates, exceeds $100,000, the Bid shall be accompanied by Bid security in the amount of five (5%) percent of the Bid amount in the form of a Bid Bond from a Surety legally authorized to do business in Virginia, or a cashier's check, or certified check payable to HANOVER COUNTY, VIRGINIA; AIA DOCUMENT A310-2010 or latest version may be used for this purpose. The Bid Bond shall be enclosed in the sealed envelope containing the Bid. The Bidder shall require the attorney-in-fact that executed the Bid Bond on behalf of the surety company to affix thereto a certified and current copy of the power of attorney. The Bidder shall pay the cost of providing the Bid security. The Bid security is a guarantee that if the contract is awarded by the OWNER to the Bidder, the Bidder shall enter into the contract with the OWNER for the Work mentioned in the Bid or forfeit the Bid security to the OWNER, not as a penalty, but as liquidated damages. C. Unless it shall become the property of, or payable to, the OWNER, the Bid security shall be returned to the Bidder, upon request, as hereinafter provided. Bid Bonds will be returned to all except the low Bidder within five business days after the OWNER and the Bidder have executed the contract. In the event the contract has not been fully executed within ninety (90) consecutive calendar days after the opening of Bids, the Bid security of any Bidder who has not been notified of the acceptance of its Bid will be returned promptly upon request. D. If you are using a certified check, cashier's check or cash escrow as your bid bond, a physical copy of your bid will need to be submitted by the posted due date and time to be considered for award. If your bond is in a form other than those mentioned, an electronic version of the document is acceptable. You should submit the electronic version in eVA along with your bid and send the original to the purchasing office. The original that is sent by mail must be postmarked on or before the due date. For any contract awarded exceeding $100,000 a Performance Bond and Payment Bond (AIA DOCUMENT A312-2010 or latest version), each in an amount equal to one-hundred (100%) percent of the contract amount, is required. Start Date: June 16, 2023 Substantial Completion Date: April 15, 2024 Final Completion Date: May 15, 2024