For Water, Sewer, Stormwater Repair Materials To enter a one-year contract (with two optional one-year renewals) wtih a qualified vendor to supply various water, sewer, and stormwater parts as ordered by the Town. Question deadline is Tuesday, December 6, 2022 at 10:00 a.m. Questions must be submitted through the Project Q and tab electronically. The Towns selection of the best value bid will be made within seven days, and an accepted/signed proposal will be awarded to the successful bidder within 7 days following the award of bid at the Town Council Meeting. Receipt of responses does not bind the Town to any contract of said products or services, nor does it give any guarantee that a contract for the bid will be awarded. The Town of Highland Park reserves the right to accept or reject any or all bids, to waive technicalities and to take whatever action is in the best interest of the Town Bids filed with the Town can be withdrawn or modified and redeposited prior to the time set for opening bids. Request for non-consideration of bids must be made in writing and addressed to the Town prior to the time set for opening bids. After other bids are opened, the bid for which non-consideration is properly requested will be returned unopened. The bid may not be withdrawn after the bid opening has commenced. The Bidder, in submitting the same, warrants and represents that its bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes and that such bid shall not and cannot be withdrawn after opening because of any mistake committed by the Bidder; provided, however, that any Bidder may withdraw its bid 90 days after the actual date of opening thereof, should no award have been made to such Bidder. The Town reserves the right to reject any or all bids; and all bids submitted are subject to this reservation. Bids may be rejected for any of the following specific reasons: a. bids received after the time limit for receiving bids as stated in the advertisement or any subsequently issued addendum; b. bids unaccompanied by the required bid security; c. bids constituting a nonresponsive bid; d. bids containing unsolicited conditions or qualifications; e. failure to use the Town's form of bid bond in submitting bid; or f. a bid submitted with a bid bond issued by a surplus line company or by a surety not licensed to transact insurance business in the State of Texas. If required, bid security shall be submitted with bids. Any bid submitted without bid bond, or cashiers/certified check, shall be considered non- responsive and will not be considered for award. Performance and/or payment bonds, when required, shall be submitted to the Town, prior to commencement of any work pursuant to the agreement provisions. The Town reserves the right to audit the records and performance of successful bidder during the term of the contract and for three (3) years thereafter A five percent (5%) discount will be applied to any materials ordered that were not included in the Bid Form of this Invitation to bid.
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