This is a service / maintenance or supply contract in Vancouver, British Columbia. Contact the soliciting agency for additional information.

The City wishes to select a Proponent(s) with the product mix, and with the service capability, to efficiently and cost-effectively supply quality waterworks products as described herein. The City also wishes to identify best and leading practices to increase procurement efficiency for the City's waterworks requirements. SUMMARY: Sets out key information and dates and includes Instructions to Proponents for the RFP process. BUYER ATTACHMENTS: Includes the scope of work contemplated under the RFP (the "Scope of Work"), the City's form of agreement for the RFP that will be the basis of any Agreement entered into pursuant to the RFP process (the "Form of Agreement") as well as other applicable documents and forms. SUPPLIER ATTACHMENTS: Location where the Proponent may upload additional attachments for its Proposal, including any attachments or documents expressly requested under the terms of this RFP. Proponents should note that the City invites Proposals that are concise and responsive to requests for information in the RFP. The City is not inviting lengthy, generalized submissions with respect to the Proponent's services or the issues referenced in the RFP. The RFP will be administered through this website (JAGGAER) that is the City's electronic procurement portal (the "Supplier Portal"). Proposals may only be submitted via the Supplier Portal in the format requested by the City. Each Proponent is solely responsible for reviewing and complying with any Supplier Portal terms and conditions which apply to and govern the use of the Supplier Portal. If there is any inconsistency or conflict between the provisions of this RFP and the Supplier Portal terms and conditions, then the provisions of this RFP will govern. The term of any Agreement is expected to be a 3-year period , with 3 possible 2-year extensions, for a maximum total term of 9 years. PRICING 1. All prices quoted in any Proposal are to be exclusive of applicable sales taxes calculated upon such prices, but inclusive of all other costs. 2. Prices must be quoted in Canadian currency. 3. Fixed prices must be quoted each 12 months for the initial 3-year term, with a pricing adjustment mechanism for the subsequent term of the Agreement. Vendor is required to submit the pricing adjustment mechanism including the cost structure information, the % of each cost element, and the industry link that will be referenced to determine the benchmark pricing for the associated cost element under the cost structure. Any proposed pricing adjustment mechanism will need to be submitted to the City for review. Final pricing adjustments need to be justified and agreed upon by the City 4. Prices are to be quoted DDP, destination (Incoterms, 2010). For the avoidance of doubt, freight, insurance, unloading at the destination designated by the City, import duties, brokerage, royalties, handling, overhead, profit and all other expenses or costs of any kind whatsoever necessary for or incidental to the supply of the specified items. SCOPE OF WORK 1. The Scope of Work is current as of the date of open date of this RFP indicated in the Summary, but may change or be refined in the course of the evaluation of Proposals or otherwise. 2. Unless otherwise stated, if, and wherever, the Scope of Work states a brand name, a make, the name of a manufacturer, a trade name or a vendor catalogue number, it is for the purpose of establishing a grade or quality of materials, goods or equipment only. It is not intended to rule out the use of other equivalent materials, goods or equipment. If, however, products other than those specified are proposed in any Proposal, the Proposal must explicitly include under the heading "Alternative Solutions" the names of such products and their manufacturers, any trade names and any applicable vendor catalogue numbers, and the City may request that the Proponent provide specific evidence of equivalency. Evidence of quality in the form of samples may also be requested. 3. To the extent that the Scope of Work expresses estimates of quantities or volumes of goods or services expected to be required by the City, the City cannot offer any assurances that such quantities or volumes will in fact be required. A Certificate of Insurance is to be duly completed and signed by the Proponent's insurance agent or broker as evidence of its existing insurance, along with a letter from its insurance broker or agent indicating whether or not (and, if not, then to what extent) it will be able to comply with the insurance requirements set out in the Form of Agreement, should the Proponent be selected as a successful Proponent. (Any successful Proponent will also be required to provide proof of the satisfaction of all insurance requirements prior to or concurrently with the City entering into any Agreement.)