The Northeast Maryland Waste Disposal Authority is issuing a Request for Proposals from qualified vendors (Proposers) for electronics material collection and reuse/recycling services. These services will be available to the Authoritys Member Jurisdictions. Member Jurisdictions include Anne Arundel County, Baltimore City, Baltimore County, Carroll County, Frederick County, Harford County, Howard County and Montgomery County. The term of the Master Service Agreement will be July 1, 2023 through June 30, 2028. However, the date on which service begins (Operations Date) may be different for each Member Jurisdiction, as set forth in a separate Confirmation between the Member Jurisdiction and the Contractor. Site Visits at Member Jurisdiction Designated Collection Sites: Authority staff will attend each site visit at the time and date listed in this table. The tours/site visits will be led by Authority and Member Jurisdiction staff. All attendees are to meet at the site locations listed in Appendix A, at the times detailed to the right. All attendees are expected to drive themselves and wear personal protective equipment (PPE). If the Proposer is delayed and/or needs assistance with directions during the site visits, please call the Authoritys main phone number (410-333-2730), in order to receive the cell phone/contact information of the Authority staff member leading the site visits. Please note, Anne Arundel County and Harford County currently have electronics recycling contracts with multiple renewal years and do not need new contracts for this service in the near to mid future. Thus, site visits are not scheduled for Anne Arundel County and Harford County Designated Collection Sites. Question Submittal Date Wednesday, January 4, 2023 (4:00 p.m. Local Time) All contacts relative to this solicitation, as well as questions concerning these instructions shall be directed to the Authority in writing, by email at procurement@nmwda.org or fax at (410) 333-2721. Questions received on or before the Question Submittal Date will be answered by the Authority and answers distributed to all companies that have received a copy of the RFP or otherwise notified the Authority of their interest in the procurement Interested parties are strongly encouraged to submit written questions as soon as possible, but no later than the Question Submittal Date by emailing procurement@nmwda.org. Start Date of Master Service Agreement July 1, 2023 The Authority reserves the right and has the sole discretion to: Award a Master Service Agreement to one or more Proposers. Supplement, amend, or otherwise modify this RFP, or to cancel this RFP without substitution. Waive any or all informalities in the technical and cost proposal, or failures to comply with the RFP requirements that are determined by the Authority in its discretion to be insignificant or immaterial. Request further information from Proposers as needed to support the Authoritys selection of a Proposer. Conduct simultaneous negotiations with Proposers deemed to be reasonably susceptible of award. Each Proposer shall submit with its technical and cost proposal a letter from a surety or financial institution that demonstrates the Proposer's ability to secure the performance bond, letter of credit, or intent to provide a cashiers check in lieu of a performance bond or letter of credit, as required by Section 7.05 of the Master Service Agreement at Appendix H. If the Proposer is selected, and provides a cashier's check to the Authority, in lieu of a performance bond or letter of credit, the Authority will cash the cashier's check and hold the full amount in the Authority's checking account for the duration of the Master Service Agreement OR, at its sole option, the Authority will cash the cashier's check and the Proposer will pay for an escrow account to hold the full amount for the duration of the Master Service Agreement. Prior to the start of the term of the Master Service Agreement, the Authority will advise the Proposer as to whether or not an escrow account will be required. Upon completion or termination of the Master Service Agreement, other than upon an Event of Default, the Authority will return the full amount (or any remaining balance in the event the Authority is required to draw upon the funds as a result of Proposers failure to perform under the Master Service Agreement or Confirmation, as applicable) of the cashier's check to the Proposer.
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