The Yamhill Carlton School District, Yamhill, Oregon, is seeking proposals from qualified firms to provide the District with a facility assessment on 3 schools and outlying buildings and assist in the development of a Long-Range Facility Plan to include all the District's buildings. Accepted proposers may begin work on February 15, 2023 and should be completed by November 30, 2023 Proposers must submit (1) original and (3) complete copies of the proposal to: Yamhill Carlton School District, 120 N Larch Place, Yamhill, Oregon 97148 The District reserves the right to reject any and all proposals and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the District to pay any costs incurred by respondents in the preparation and submission of a proposal. Furthermore, the RFP does not obligate the District to accept or contract for any expressed or implied services. The successful vendor must comply with the District's equal opportunity requirements. The method of contractor selection has not been determined at this time Deadline for inquires and requests for clarification: January 10, 2023 Any Proposer requiring clarification of the information or protesting any provision herein, must submit specific questions/protests or comments in writing or Email to: Tami Zigler Director of Fiscal Services Yamhill Carlton School District 120 N Larch Place Yamhill OR 97148 503-852-6983 ziglert@ycschools.org (preferred method of contact) The deadline for submitting questions and/or protests is January 10, 2023. If the District determines that additional information or interpretation is necessary, such information or interpretation will be supplied in Addenda that will be emailed to all persons or firms that have received this Request for Proposal. All such Addenda shall have the same binding effect as though contained in the main body of the Request for Proposal. Oral instructions or information concerning the specifications of the project from District managers, employees, or agents to prospective Proposers shall not bind the District. The Accounting Manager shall issue all addenda not less than five (5) working days prior to the proposal deadline. District reserves all rights regarding this RFP, including, without limitation, the following: The right to amend, delay or cancel this RFP at any time if deemed to be in Districts best interest. In no event shall the District have any liability for any amendment, delay, or cancellation. The Proposer assumes the sole risk and responsibility for all expenses connected with the preparation of its proposal. The right to accept or reject any or all responses to this Request for Proposal, and to waive any informalities and/or irregularities in such proposals. The right to request clarification of any item in a firms proposal or to request additional information necessary to properly evaluate a particular proposal. All requests for clarification and responses shall be in writing. Except for requests and responses related to a clarification necessary to evaluate whether a proposal has met minimum requirements, all requests for clarification and responses shall be provided to each evaluation committee member. The right to negotiate a Statement of Services based on the Scope of Services described in the RFP and to negotiate separately in any manner necessary to serve the best interest of the District. The right to amend any Contracts that are a result of the RFP. The right to engage consultants by selection or procurement independent of the RFP process or any Contracts or agreements under it to perform the same or similar services. The right to extend any Contracts that result from the RFP without an additional RFP process. Although price is a consideration in determining the apparent successful Proposer, the intent of the RFP is to identify a Proposer that has a level of specialized skill, knowledge, and resources to perform the Services as described in the RFP. The Proposer with the lowest Price proposal may not necessarily be awarded a Contract. The District reserves the sole right to determine the best Proposal. Proposals may be withdrawn before the RFP submittal deadline by submitting a written request to Tami Zigler, Director of Fiscal Services. Proposals that are not so withdrawn shall remain valid for a period of ninety (90) days following the deadline set for receiving proposals.
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