The City reserves the right to change the Schedule of Events without prior notice or responsibility to the Proposer. It is the Proposer's sole responsibility to check the City's portal on a consistent basis for changes. It is the proposer's sole responsibility to ensure their proposal is received on time. PROPOSALS MUST BE RECEIVED IN A TIMELY MANNER. Late proposals will be rejected regardless of circumstance. This Request for Proposal (RFP) seeks qualified firms to provide architectural / engineering services for Schematic Design, Design Development, Construction Documents, and Construction Support for an existing library located at 440 West Sierra Madre Blvd. BACKGROUND
The City of Sierra Madre, California is in the process of planning for the construction of a redesign and improvement, addition to the Library. The City of Sierra Madre has preliminarily reviewed the facility needs that need to be developed, designed and bid. The City of Sierra Madre expects to have the following features, at a minimum, incorporated into the Library: A building that fits within and responds well to the site and its community in all aspects. Consideration of both immediate and long-term goals and needs of the City of Sierra Madre and community. Focus on functionality and maintaining an attractive exterior appearance that reflects the historic feeling of the area. Use of quality materials and appropriate construction details that provide long-term durability for interior spaces. A well-designed site traffic plan that accommodates adequate parking and provides for safe entry and exit for all of the public. The project site is located at 440 West Sierra Madre Blvd. The property is presently Zoned Light Commercial and Residential. The property includes a primary parcel containing approximately 1.2 acres, of which 15,000 sq. ft. is available for use for the Library building. Architectural cues could/should be taken from this development when finalizing the architectural style for the library building. If the interested firms do not have library building experience in house, then interested architectural teams may wish to consult with firms that have experience restoring or designing library buildings to assist with creation of design schematics for this "new/old" library building concept. The following list of tasks for the Architectural Firm to perform including but not limited to:
o Complete Architectural design services.
o Site planning for the proposed library.
o Schematic Exterior Design using architectural styles consistent with the City's General Plan.
o Determine surface parking and landscape requirements.
o Submittal of the schematic design to the Planning Department for review.
o Submittal of the approved Design Development package to the City Planning Commission and City Council for approval.
o Assistance in the preparation of documents and exhibits to facilitate environmental review.
o Management of all engineering and specialty consultants in accordance and collaboration with City Public Works / Engineering Department.
o Site Surveyor
o Mechanical Engineering
o Electrical Engineering
o Architecture Firms Technology consultant responsible for coordination with City's IT department on all low voltage requirements. Signage consultant to design turnkey signage package for informational, directional, site, and fire and life safety signage.
o Structural Engineering including Seismic Analysis.
o Lighting consultant/engineer for both interior and site lighting.
o Acoustical consultant to mitigate excessive site noise.
o Grading, Drainage and LID Plan including geotechnical data and surface run-off calculations.
o Plumbing Engineering and design
o LID Building Design
o Saving by Design process, sustainability, team collaboration, and energy efficiency.
o Landscape Architectural design services.
o Selection of interior and exterior materials, finishes, and fixtures (subject to City approval).
o Interior Design Services. The method of Contractor Selection has not been determined at this time.
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