This is a service / maintenance or supply contract in Germantown, Tennessee. Contact the soliciting agency for additional information.

The City of Germantown, Tennessee, an Equal Opportunity, Affirmative Action Employer, seeks to retain the services of a professional consultant engineering firm to provide Construction Engineering Inspection (CEI) services for the Wolf River Boulevard/Germantown Road Intersection Improvements Project (PIN 119768.00). This project is being funded by STP under the Tennessee Department of Transportation (TDOT) Local Programs Development Office. The project shall be accomplished in accordance with TDOT Local Programs guidelines. The professional consultant engineering firm must be on TDOT's pre-approved list or have a completed pre-qualification form filed with TDOT by the deadline for the Letters of Interest. The prequalified firm must have unlimited status. Responsibilities of the professional consultant firm include, but are not limited to: Required Scope of Services All services are to be executed in accordance with the TDOT Local Government Guidelines Manual (LGGM), Seventh Edition, March 15, 2019 Revisions. Provide CEI Services o Allocate adequate staff, with appropriate TDOT certifications and qualifications, to conduct daily CEI duties for the inspection, material testing, and reporting of construction work o Execute CEI duties in accordance with: TDOT 2021 Standard Specifications for Road and Bridge Construction as well as Contract Bid Documents to include Construction Plan Set, Special Provisions, and Supplemental Specifications o Lead field engineering conflict resolution and coordination with City, TDOT, and Contractor representatives per the LGGM and City of Germantown requirements o Maintain all required material and inspection checklist and documentation in accordance with LGGM Provide Construction Project Management o Conduct Pre-Construction meeting, progress meetings, and record meeting minutes per LGGM o Manage, report, and coordinate advance owner and public notice for traffic control operations to include lane closures and travel pattern shifts as required by the City of Germantown and TDOT Region 4 staff o Provide project schedule updates for owner and public distribution Provide Construction Contract Administration o Document and assemble accurate daily quantities and monthly progress payments o Ensure compliance with TDOT and City of Germantown change order procedures o Execute all required certification, form, and notice documents per LGGM The project involves road widening at all approaches to the intersection of Wolf River Boulevard and Germantown Road, upgrades of all signalized intersections within the limits of the project, and ADA upgrades throughout the project limits. The firm selected will provide all necessary CEI services as required to manage this local programs TDOT project. All necessary inspections, testing of asphalt, concrete, soils, record keeping, and close out will be required as part of this project Estimated Schedule for Performance of Work March 2023 - December 2025 Question Deadline 01/11/2023 at 4:00 PM CT Phase I Evaluation For Phase I evaluations firms shall submit letters of interest with firm contact information including name, address and e-mail of primary contact. The letters of interest shall also include: Work experience in the required disciplines with TDOT, the Agency, and/or other clients Specialized Expertise Professional Licensure Staff capabilities of prime consultant For Phase I evaluations firms shall also submit firm qualifications. The City of Germantown will evaluate all firms on the following criteria (relative weight): a. Workload capacity; including amount of work under contract with the Agency, if applicable (15%) b. Past performance on agency projects (25%) c. Technical approach (e.g. project understanding, innovative concepts or alternatives, quality control procedures (40%) d. Qualifications of team The consultant evaluation committee will evaluate all letters of interest and qualifications received to determine a clear cut, best qualified firm to provide the requested services. The City will then ask the chosen firm to provide a project specific scope/fee proposal. Phase II Evaluation If the consultant evaluation committee is unable to determine a clear cut front runner, the three highest ranking firms will be interviewed to determine the most qualified firm. The City will then ask the chosen firm to provide a project specific scope/fee proposal. The chosen firm will enter into a contract with the City. TDOT concurrence with selection will be required. Prequalification procedures, example letter of interest, list of pre-qualified firms and certified DBEs, TDOT's standard procurement policy, and additional information can be found at this internet address electronically . For information on prequalification, please contact Christine Smotherman at (615)741-4460 or Christine.Smotherman@tn.gov Evaluation proceedings will be conducted within the established guidelines regarding equal employment opportunity and nondiscriminatory action based upon the grounds of race, color, sex, creed or national origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as well as other minority-owned and women-owned firms are encouraged to respond to all advertisements by the City of Germantown. For information on DBE certification, please contact David Neese at (615) 741-3681, (615) 253-1075 or David.Neese@tn.gov. Details and instructions for DBE certification can be found at the following electronically The method of Contractor Selection has not been Determined at this time.